IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
September 6, 2000
The Allen County Board of Commissioners met in regular
session at 8:30 a.m. with Chairperson Dick Works, Commissioner Jean M.
Barber, Commissioner Kent Thompson, and Sherrie L. Riebel, County Clerk.
Commissioners corrected and approved the minutes of the
August 30, 2000 meeting.
Sandra Drake, Allen County Appraiser, requested Roger
Fogleman to carry over 35 hours of vacation. Commissioners approved the
carry over to be used within 6 months.
Clerk Riebel requested another phone line for the
Attorney's office to use for email. Commissioners requested Clerk Riebel
to check with on computer experts to see if the existing email is secure.
Jewel Springston requested new tile for the mens
restroom at the Iola Senior Center. Commissioners informed clerk Riebel to
inform Jewel to obtain bids for the 51 12" tiles.
Ronald Moore, Allen County Sheriff, requested Daniel
Onnen carry over 80 hours of vacation. Commissioners approved the carry
over provided it is used within 6 months.
Bill King, Public Works
Director, discussed the AWOS at the Allen County Airport. Bill reported
the project is behind schedule. Dick Poe, FAA representative, is setting
on the permits needed to install the AWOS. Discussion followed. Kent will
contact Sam Brownbacks office for help.
Bill reported the landfill crew will be trying out a
skid steer loader from Martin Tractor.
Jean Cease had visited Bill about Allen County landfill
accepting shredded tires if he get his company up and going. Bill
presented a letter of intent to the commissioners from Mr. Cease, the
letter states the business would be in compliance with Allen County's
solid waste management plan. Commissioners approved the letter and
Chairman Works signed the intent letter.
Brian David, Noxious Weed Director, visited with
commissioners, he will be leaving Friday to go to Provo, Utah to his new
job. Bill introduced Kevin Covey, who will be the new Noxious Weed
Director for Allen County. Discussion followed on what a great job Brian
has done for Allen County. Commissioners wished Brian luck in his new job
as soil conservationist.
Commissioner Works moved
to go into executive session for 10 minutes to discuss non-personnel.
Commissioner Thompson seconded, motion passed 3-0-0. Those is the room
will be Commissioner Barber, Commissioner Thompson, Commissioner Works,
Clerk Riebel, and Bill King, Public Works Director. The time is 9:15 a.m..
Commissioners came out of executive session at 9:23 a.m. No action was
taken.
Commissioner Thompson moved to hire Bryan Laver at
$7.75 per hour for the boom mower position. Commissioner Barber seconded
the motion, motion passed 3-0-0.
Bill again discussed the need for a larger fuel tank
for the Allen County Airport. No action was taken at this time.
Bill presented a letter
from KDOT, Bureau of Local Projects. The subject is about the five year
bridge construction program for fund year 2001 - 2005 and action check
list. Commissioners discussed engineering on the bridges on the five year
plan. Bridge project C-1977-01 .4 miles south of Humboldt is proposed to
be let October 2000, Bridge project C-3663-01 .1.0 miles east of Iola is
proposed to be let February 2002, Bridge project C-3664-01 0.2 miles north
and 1.5 miles east of Mildred is proposed to be let January 2003, and
Central Street bridge 1.4 east of Humboldt is scheduled to be let January
2005. Bill will discuss with different engineers regarding the consulting
work on each bridge project.
Bill presented example forms to evaluate consultants by
selection committee and to rank consultants by negotiation committee for
project #1C-1977-01(Marsh Arch Bridge behind Monarch). Consultants could
be any of the following: Schwab-Eaton, Kaw Valley, C.P. Engineers, Kirkham
Michael, and Cook, Flatt & Strobel. Commissioners approved the
proposed evaluations.
Bill discussed different ditch projects currently going
on throughout the county.
Rick Freeman, and Jim Delmount, Schenkle/Schultz
representatives, stated they are a firm that is Kansas City based combined
with National Corrections experience, team players, extensive relevant
jail experience (new construction, additions and renovations), experience
with various delivery methods (design/bid/build traditional, design/build,
construction management), flexibility to meet schedules, ability to assist
with a public awareness campaign, latest technologies (wide area network,
3D animation) and in-house law enforcement specialist. These are reasons
for Allen County to choose their company as architects for the Allen
County Jail.
Mr. Freeman stated fact as to what makes a great jail.
He explained teamwork with clear goals and objectives ( owner/design team:
work together to prioritize needs within budget), functional simplicity,
optimize "line of sight", minimize inmate movement, efficient
booking and intake functions, planned expansion, adequate support spaces
(With housing growth comes needs for growth of those Support Spaces needed
to provide services), understanding ACA Jail Standards (Design to minimum
ACA standards allows for reduced liability exposure) and within budget (it
doesn't matter how good the plan is, if it's not affordable, they've not
done their job).
Mr. Freeman discussed their site selection process. He
explained they would have 4 to 10 people for an evaluation team, in turn
they would identify sites according to: site configuration, buildable
area, topography, easements/restrictions, soil conditions, neighborhood,
accessibility, development cost, utilities and community support. Next
they would weigh the factors, ranking importance of each selection
criteria, then site evaluation based on each selection criteria, then
tabulate site selections score by weight factor times criteria score (each
site) would equal overall score (each site).
Mr. Freeman presented and explained a flow chart of a
steering committee. He stated there would need to be one person to be
information central. He explained how they would help promote the new
jail. Discussion and answer session followed. No action was taken at this
time.
Michael T. Fickle,
Shaughnessy Fickle and Scott Architects, Inc, FAIA, and Mike Christianer,
Shaughnessy Fickle and Scott Architects, Inc. Planner/Designer. Mr. Fickle
proposed an approach for the jail and law enforcement center in steps:
Step 1 They would assist in creating public awareness
of the planning process.
Step 2 Develop information database
Step 3 Determine needs and expectations
Step 4 Analyze potential sites
Step 5 Develop and prepare options for meeting needs
(land use concepts, conceptual floor plans and project costs)
Step 6 Present option that show promise (plans, models
or sketches and project cost).
Step 7 Determine the best solutions
Step 8 Assist county in selecting construction approach
Step 9 Final design
Step 10 Prepare bid documents
Step 11 Assist with bidding and executing contract for
construction
Step 12 Provide construction phase services
Step 13 Post occupancy follow up.
Mr. Fickle stated
Shaughnessy Fickle and Scott Architects, Inc has been awarded the project
of architect for the Neosho County Law Enforcement Facility.
Mr. Christianer talked
about design for the proposed Allen County Law Enforcement Center. He
explained the details to be looked at concerning the square. He presented
a layout of the current courthouse on the four block square. He explained
building a jail on the current courthouse would balance the square and
could be matched so that no one would be able to tell it is even a law
enforcement center. Discussion and answer session followed. No action was
taken at this time.
Alan Weber, Allen County Counselor, discussed Property
Tax Exemption resolution. Fee charges were discussed. No action was taken
at this time.
Commissioners approved the following documents:
a) Clerk's Journal Entries # 63 - 67
With no further business to come before the board, the
meeting was adjourned until September 13, 2000, at 8:30 a.m. in the
commission room of the courthouse.
