IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
October 11, 2000
The Allen County Commissioners met in
regular session at 8:30 a.m. with Chairperson Dick Works, Commissioner
Jean Barber, Commissioner Kent Thompson and Sherrie L. Riebel, County
Clerk.
Commissioners corrected and approved the
minutes of the October 4, 2000, meeting.
Cara Barkdoll, Register of Deeds,
requested changing the fee for faxing from her office. The present fee is
$10.00. Commissioners suggested Cara set the new fee as she sees fit for
the service.
Cara discussed a statute that requires
survey's before land sold is recorded in the Register of Deeds office.
This is currently a topic of discussion for the KAC's legistative
committee to request a change in statute.
Cara presented a letter from her to the
commissioners regarding her plans for the future. These plans would
include not copying deeds or other records but scanning them right into
the computer for storage. Retrieval would be much easier than the large
heavy books. Space, the cost of the special paper and binders are a big
issue. Discussion followed.
Cara requested to microfilm 19 books for
$1,852.50; Browntone 19 books at $105.00; Browntone Deed Books A thru Y
(already microfilmed) for $150.00 for a total of $2,107.50.
Cara requested to purchase a new computer
system for the vault. Discussion followed. Cara presented bids for Acer
Pentium III 533MHz Mid-Tower from Advantage Computer Enterprises, Inc. for
$1,178.00; Computer Plus out of Pittsburg (no brand name) for $1,125.00;
Iola Computer Products for $1,139.00. Additional cable and installation
for $40.00; labor for installation at $130.00.
Cara requested to purchase Custom Software
License for $650.00 and update SQL Base User for $1,925.00 to share with
the clerk's office.
Cara requested to convert deed books 1
thru 8 to CD's at the cost of $780.00; and 8 Browntone books at $50.00
each.
Commissioner Thompson moved to approve all
the requests from Cara. Commissioner Barber seconded, motion passed. 3-0-0
Bill King, Public Works Director,
discussed the meeting of Association of County Commissioners and Highway
Officials of Southeast Kansas' Semi-Annual Meeting held on October 10,
2000 in Chanute, Kansas. Discussion followed concerning the state
requiring every county have a County engineer. Commissioners stated they
felt each county should have their own option as to have a county engineer
or not, not every county has the need.
Brad Fagen, Schwab-Eaton P.A., discussed
bridge project 1C-1977-01 which is the bridge behind Monach Cement
Company. Brad presented estimated engineering costs, support data and
projected cost of the project. This project is to be let in the next few
days, but will probably not be started by spring. Commissioner Barber
moved to approve the proposal for construction engineering services for
$91,030.00 (upper limit of compensation, which the county would be
responsible for 20%). Commissioner Thompson seconded, motion passed.
3-0-0. Commissioner Works signed the proposal.
Brad discussed the proposal for guardrail
and bridge replacement on Central Street east of Humboldt. Discussion
followed. Brad will get projected costs. No action was taken at this time.
Bill reported the new lights for the
Humboldt River Bridge are in and currently being replaced.
Bill discussed CRP land at the airport,
nothing will be planted until spring. Discussion followed on what land was
included/excluded as CRP land. There is cost share available for planting
grass from Wild Life and Parks for lands not qualifying as CRP land.
Commissioners approved and signed the
Nomination for County Weed Supervisor to send to the Department of
Agriculture. The new weed supervisor for Allen County is Kevin Covey.
Bill presented a fuel refund report for
the last three years; 1998 the refund was $17,142.60; 1999 the refund was
$17,939.48 and for 2000 was $16,261.30.
Bill discussed the landfill logs records
from Allgeier, Martin & Associates, Inc. Bill has requested they be
sent to the county's new engineering firm, Burns and McDonald.
Bill discussed landfill costs and cash for
the last few years.
Commissioners discussed engineering to be
done on the low water bridge on Nebraska Road between 1650 Street and 1700
Street.
Ronald D. Moore, Allen County Sheriff,
discussed Allen County's Burn Ban. Commissioners lifted the burn ban, and
will review the dryness at next weeks meeting. Commissioners urge everyone
to use caution and common sense when burning.
Sheriff Moore stated another jailer has
resigned. There have been no applications in response to the published ad.
Commissioners reviewed wages and approved to offer more to entice jailers.
Bob Chase, SEK Mental Health Department,
presented a resignation letter for his position on the Allen County
Airport Advisory Board. He commended Bill King for a job well done at the
airport. Mr. Chase stated the AWOS is a great idea. He thanked the
Commissioners for allowing him to serve on the board.
Commissioner Works discussed the request
from Sandra Drake, Allen County Appraiser, to lower the value of parcel
001-077-35-0-20-13-001.00 as requested by the Equalization Appeal for IBT
Assest Corporation Inc. for the tax year 2000. After discussion,
Commissioner Thompson moved to sign the request. Commissioner Barber
seconded, motion passed 3-0-0. Commissioner Works signed the agreement.
Michael T. Fickle, Shaughnessy Fickle and
Scott Architect Inc., and Alan Weber, Allen County Counselor, discussed an
agreement between Allen County and Shaughnessy Fickle and Scott Architect
Inc. for the proposed Allen County Jail. Mr. Fickle thanked the
Commissioners for the opportunity to work with Allen County. Questions
were asked and discussed. Changes were made and contract was signed to
retain Shaughnessy Fickle and Scott Architect Inc as architect for the
proposed county jail.
Brian Murphy, Allen County Undersheriff,
discussed Shaughnessy Fickle and Scott Architect Inc. meeting with the
jail committee on October 19, 2000 at 7:00 p.m..
A request from Florence Utley, Iola Senior
Center representative, to purchase a metal cabinet from Iola Office Supply
for $245.00 to replace old metal cabinets at the center. Mrs. Utley has
searched the past few weeks, only to find weak wood cabinets or this metal
cabinet. Commissioner Barber moved to approve the purchase. Commissioner
Works seconded, motion passed 3-0-0.
Clerk Riebel discussed the zoning meeting
October 5, 2000, concerning a request for agricultural land to be changed
to commercial. The applicant has since then withdrawn the request.
Commissioner Barber moved to deny the request to change the agriculture
land to commercial due to the recent withdrawal of application.
Commissioner Works seconded, motion passed 3-0-0. The land will remain
agricultural.
Commissioners discussed the need for a
full time computer advisor/technician. The possibility of sharing this
employee with Neosho County was discussed. The advice and expertise of a
full time employee would be invaluable, given the amount of money the
county currently spends on computer equipment, software and service.
Commissioners instructed Clerk Riebel to negotiate with the current
service provider to work for the county for a 90 day period to see how
this type of arrangement would work to the county's advantage.
Commissioners approved the following
documents:
a) Clerk's vouchers totaling $
With no further business to come before
the board, the meeting was adjourned until October 18, 2000, at 8:30 a.m.
in the Commissioner's room of the courthouse.
