IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
January 16, 2001
The Allen County Board of
Commissioners met in regular session at 8:30 a.m. with Chairperson Kent
Thompson, Commissioner Dick Works, Commissioner Walt Regehr, Jr. and
Sherrie L. Riebel, County Clerk.
Commissioners corrected
and approved the minutes of the January 9, 2001 meeting.
Commissioner Works moved
to go into executive session to discuss non-elected personnel for 5
minutes. Those present will be Commissioner Thompson, Commissioner Works,
Commissioner Regehr and Sherrie Riebel. The time is 8:40. Commissioners
came out of executive session at 8:45 a.m. No action was taken.
David Beck, Emergency
Preparedness Director, reported Allen County has received the grant monies
from the State for $6,987.00 towards emergency preparedness. Allen County
should be eligible for this grant annually, but the amount is subject to
fluctuation.
David reported the Hazmat
truck will remain in Allen County until the title gets transferred to
Neosho County. Commissioner Thompson explained the joint agreement between
Neosho County and Allen County to Bob Johnson, Iola Register.
Bill King, Public Works
Director, discussed end of the year reports. He presented reports on
landfill, tonnage reports, quarry and Solid Waste for 2000. His reports
show Allen County crushing 179,375 tons of rock for 2000 compared to
109,497 tons ten years ago. Information included tons per hole, tons per
shot, powder factors, gels, and caps. Discussion followed on closing the
current area and opening the new pod. Bill presented cost per ton of rock.
He showed where the county saves $300,807 due to us crushing our own rock
for roads. There have been questions as to whether the county should be
buying rock from local vendors. Budget used Y.T.D. is $228,036 plus
$35,875(.20 per ton rent for land) plus $52,782 (20% contingency) plus
$100,000 (deprecation on loader) to equal $416,693 divided by 179,375 tons
to equal $2.32 per ton. 179,397 tons times $4.00 per ton (vendors cost)
would equal $717,500 minus $416,693 (our cost) to realize a $300,807
savings to the county.
Bill discussed a snow plow
for one of his one ton trucks. He will be looking at the used plow and get
similar bids.
Bill stated he would be
bringing in projected road projects for 2001.
William Cook, P.E., L.S.
Surveyor, discussed the county's responsibility for surveying land for
deeds and recording such. He explained the history of surveys, and the
difference of each surveyor, from private to KDOT. He explained how the
register of deeds is to maintain the cemetery, sub-divisions and plat
maps. He discussed the current statute instructing counties to have deeds
surveyed before they can be filed. He reported the cost is anywhere from
$30.00 to $100.00 to review. He has been reviewing Allen County's, Labette
County, Wilson County and Woodson County's at no charge. William proposed
to the Commissioners that he be appointed as Allen County Surveyor. The
proposal would be for him to maintain the survey records housed in the
public works office, review surveys and plats being filed with the
Register of Deeds office, assist the Register of Deeds in maintaining
survey files in that office, assist the public and other surveyors in
accessing survey information and provide counsel, when requested to the
Board of County Commissioners. As the basic function consists only of
office-type work, the current rate of $40 per hour ($2080 total) would
apply in the year 2001. This assumes a total of only 52 hours of work. If
field work is needed by Allen County, the standard rates in effect at that
time would provide equity to other surveyors interested in any such
projects. The current rate is $80 per hour for common field work. He
suggested that payment for a proportional amount of the annual charge be
made on a regular basis. Quarterly payments would be acceptable, as would
monthly payments if that would simplify accounting, should he be appointed
as Allen County Surveyor. Discussion followed. Commissioners requested
time to discuss with Public Works Director and Register of Deeds.
William discussed railroad
strip maps that would be useful for Allen County. It would aid any person
researching surveys.
Doug Colvin, City of Iola
Administrator, and Alan Weber, Allen County Counselor, discussed the
requested petition to annex more area into the Fire District #2. Doug
stated he had visited with Donald Leapheart and the City of Iola
Commission and they all felt the Iola Fire Department could handle the
suggestion annexation. Discussion followed on the next step. Alan will
proceed with the legalities of finalizing.
Doug discussed the
ambulance billing, Commissioners agreed the contract was outdated and
needs to be reviewed.
Commissioners discussed
the proposed jail. They asked that the city think of things they could
provide for the new jail to help in the cost.
Robbie Atkins, Allen
County Sheriff, discussed an incident where he had to call in a Swat Team.
This incident brought up the fact the department needs to have a scrambler
for scanners. Commissioners suggested he visit with the City of Iola to
see what they do for scrambling, and that he get cost estimates to present
to commissioners..
Robbie reported his
secretary gave two weeks notice. He will be interviewing Friday and
Monday. He reported Louise Hedman would come in and train the new help. He
is also in the process of hiring two new deputies. He reported it takes 10
weeks to train a deputy. The cost is only the deputies wages, and mileage
to and from Hutchinson, and possibly room and board. The next school
starts in March at Hutchinson.
Robbie reported he had
picked up the drug dog for Allen County. He reported he is to go back and
train with the dog. Everything was furnished for the dog except the pen.
Commissioners asked what the drug dog will be doing while not in use.
Robbie explained they have been working with her, Sassy, to get use to
riding and in the office. There will be liability to the county if she
tears up a vehicle or if she points to an innocent victim. There is still
a lot of training time yet to be done.
Discussion followed.
Robbie requested life insurance on the dog. They will pay 9% of the value
of the dog.
Robbie discussed the
submitted budget for the jail. He reported there are times when there is
no one on duty in the jail, due to court appearances or leaving to let in
a visitor. Robbie requested to hire another jailer for 8 to 5 to work
during the day. Discussion followed. No action was taken at this time.
He reported their
department was participating in Fun Day at the park.
He reported there is a
radar that has quit working. He will check to see if there is any value in
trade ins, and .
Commissioners asked if the
law enforcement policy would cover the liability of owning a drug dog,
Mark Murrill, insurance agent for the county, stated it should be covered.
Joe Hess, Community Action
worker, wanted to report what the Community Action program does for the
community. He reported that the inkind contribution is around $232,000 and
reported to SEKCAP at Girard to assist in them getting grants.. He
explained how they charge for clothes. 182 hours of volunteer workers. He
is a member of the senior center and the SEKCAP board. He reported he
takes a truckload of clothes to Topeka once a month. He reported from
their funds they donate to Special Olympics, Fireman's camera and other
special needs. He explained how they work together with the SEKCAP staff
who rent office space. He explained they provide an extra service to
persons needing clothing . He states they throw away approx. 10% that is
too badly damaged to be resold.
Mark Murrill, Murrill
Insurance Agency, discussed the up coming renewal of county policy for the
buildings and grounds. The county reviews and renews the policy from March
18 to March 18. He reported last year there were no premiums paid back
from EMC. An increase in premiums are anticipated for the upcoming year.
He is recommending an increase of 2% on buildings and personal property
associated with the buildings. Deductibles were discussed. He reviewed
page by page what is proposed to change. Commissioners requested premiums
projected if the deductible is raised. Commissioners will review. No
action was taken at this time.
Alan discussed his letter
regarding the ambulance contract with Iola City.
Marty Taylor, GIS/LEPP
Coordinator, requested permission to get bids for a plotter/printer.
Discussion followed on what a plotter would accomplish in mapping. He
estimated the cost would be between 5 and 7 thousand dollars.
Commissioners approved him getting bids..
Commissioners reappointed
Commissioner Dick Works to the SEKRP Executive Board.
Commissioners approved the
following documents:
a) Clerk's Journal Entries
# 1 - 5
With no further business to
come before the board, the meeting was adjourned until January 23, 2001,
at 8:30 a.m. in the Commission room of the courthouse.
