IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
January 23, 2001
The Allen County Board of
Commissioners met in regular session at 8:30 a.m. with Chairperson Kent
Thompson, Commissioner Walt Regehr, Jr., Commissioner Dick Works and
Sherrie L. Riebel, County Clerk.
Commissioners corrected
and approved the minutes of the January 16, 2001 meeting.
Commissioners discussed a
request from Dr. Vaughn, acting County Coroner, for monthly compensation.
Discussion followed. No action was taken at this time.
Commissioners discussed
William Cook's proposal. Discussion followed as to the need of the county
surveyor and indexing maps. Cara Barkdoll presented a letter with her
opinions on hiring a county surveyor. Commissioners requested Mr. Cook to
come back with a contract that would commit him to 26 hours per year.
Bill reported they have
moved to the new cell at the landfill on Friday January 19, 2001. The new
Bomag compactor has been delivered to the landfill.
Bill presented the annual
report for state of Kansas for the Noxious Weed Department. Commissioners
approved and signed.
Commissioners reviewed and
signed "A RESOLUTION EXEMPTING
ALLEN COUNTY, KANSAS FROM THE PROVISIONS OF K.S.A. 75-1117 (SUPP. 1978),
75-1120 (SUPP. 1982), 75-1121 (SUPP. 1988), AND 75-122 (SUPP. 1983) SO AS
NOT TO REQUIRE ALLEN COUNTY, KANSAS TO MAINTAIN FIXED ASSET RECORDS AND
OBSERVE FIXED ASSET ACCOUNTING PRACTICES.
BE IT RESOLVED BY THE
GOVERNING BODY OF ALLEN COUNTY, KANSAS:
WHEREAS,
Allen County, Kansas has determined that the financial statements and
financial reports for the year ending December 31, 2001, to be prepared in
conformity with the requirements of K.S.A. 75-1120(a) are not relevant to
the requirements of the cash basis and budget laws of this state and are
of no significant value to Allen County, Kansas or the members of the
general public of Allen County, Kansas; and
WHEREAS,
there are no revenue bond ordinances or other ordinances or resolution of
said municipality which require financial statements and financial reports
to be prepared in conformity with said act for the year ending December
31, 2001;
NOW, THEREFORE, BE IT
RESOLVED by the Board of County
Commissioners of Allen county, Kansas, in regular meeting duly assembled
this 23th day of January, 2001, that the said Board of County
Commissioners requests the Director of Accounts and Reports to waive the
requirements of said law as they apply to Allen County, Kansas for the
year ending December 31, 2001.
BE IT FURTHER RESOLVED
that the said Board of County Commissioners shall cause its financial
statements and financial reports of the said municipality to be prepared
on the bases of cash receipts and disbursements as adjusted to show
compliance with the cash basis and budget laws of this state."
Bill presented a customer
support agreement on the $50,000.00 power plant motor for the crusher. The
dealer's responsibility would be to provide all labor, parts and oil to
the manufacturer's specifications and perform the annual 250, 500, 1000
& 2000 hours preventive maintenance as outlined in the Caterpillar
machine lubrications and maintenance guide. The customer should make
equipment available for scheduled preventive maintenance during normal
working hours. Commissioner Works moved to a maintenance agreement with
Martin Tractor. Commissioner Thompson seconded, motion passed 3-0-0.
Richard Long, Kirkham
& Michael Consulting Engineers, discussed bridge projects. No action
was taken.
Betty Daniels, Allen
County Treasurer, requested Commissioners review, approve and sign a
resolution that authorizes changes in the credit card machine at the Allen
County Airport. Commissioners approved and signed.
Bill presented a project
list, listing overlays, chip seals and additional road work. He presented
a list of 61 chip sealed roads through 1994 to 2000. Bill presented a
proposed list of 2001 road projects. Discussion followed on each of the
proposed projects. Bill discussed capital equipment requests for 2001,
such as an air compressor for Special Bridge; a new Noxious Weed 1 ton
truck; automated fuel system, electric in the big hanger, and an
underground tank for the Allen County Airport; new mechanic truck with
hoist, dump truck, power broom, paving machine, double deck mower,
portable radio, bigger secondary screen for the crusher, small snow plow,
stripping machine and the 1 ton truck from noxious weed for the Public
Works Department.
Bill discussed Elk's Lake,
south bypass for 2 miles (Montanna Rd 1500 - 1650, 1650 NE Montanna Rd,
1700 NV - Ne 1650 - 1700. He discussed the delays he has been experiencing
with the engineer. Commisssioners discussed other engineering companies.
Dean McFarland,
Kirkpatrick/Pettis (Mutual Omaha), discussed financial needs for the
proposed jail. He explained their company is in the lease purchase
business. Discussion followed. No action was taken.
William Cook, , P.E., L.S.
Surveyor, discussed the proposal he submitted last week on him being
responsible for reviewing surveys. Commissioners explained they would
contract with him to review surveys and to assist he Public Works office
on an as needed basis.
Kenneth Hartman, county
resident, was in to inquire when the next road maintenance will be
scheduled for his road. It has been 3 months since the last maintenance.
Commissioners will find out when the next maintenance is scheduled for his
road.
Robbie Atkins, Sheriff,
was in to report on the potential hiring status of 2 deputies. Discussion
followed on what is required of deputies for certification and the costs
of training. It was agreed that both potential deputies should be sent to
the academy at the same time to save costs for travel, lodging and other
expenses. .
Sheriff Atkins requested
to carry over 40 hours of vacation for an extended six months.
Commissioners approved for a one time extention.
Sheriff Atkins requested
to hire Delong for transportation, for an on call short term bases.
Commissioners approved.
Sheriff Atkins discussed
he was taking the drug dog to Oklahoma three times a week for training.
Discussion followed
Commissioners discussed a
letter for Dr. Vaughn for monthly compensation. Discussion followed.
Commissioners will visit with Neosho County.
Donald Leapheart, City of
Iola Fire Chief/EMS Director, and Jill Allen, EMS Billing Clerk, discussed
the proposed EMS charges for 2001. The service type and base rates are
proposed as:
Service Type Base Run
Mileage
BLS Non-emergency $185.00
$7.50
BLS Emergency $265.00
$7.50
ALS Non-emergency $325.00
$7.50
ALS Emergency $475.00
$7.50
ALS Intervention(3diff.
drugs) $525.00 $7.50
Chief Leapheart explained
what each type of service would entail. Medicare will be implementing over
the next four years. Discussion followed. Jill explained how Medicare pays
currently. Commissioner Works moved to approve the above rates as of 2001.
Commissioner Regehr seconded, motion passed 3-0-0.
Jim Gilpin, Iola Bank
& Trust, discussed monies and investments for the proposed jail. Lease
purchases were discussed at being projected at a 6% rate. Mr. Gilpin
explained. Insuring it would be an additional cost plus interest.
Discussion followed. He advised that a bond counsel should still be hired
to sell the lease purchase for the best price. They know what to do
because they have done it before and could save monies on any problems
encountered. Mr. Gilpin will do some reviewing and get back to the
commissioners. No action was taken at this time.
Maggie Opperman, JJA
Administrator, discussed the truancy program. There are 17 students in the
truancy program. There first graduation was last night. She explained some
of the services and the therapy each receive. Discussion followed. She
explained about educating the parents on services for children such as
Safe Base, drawing classes for frustraion, anger control classes and
service offered from others. She discussed applying for other JAIBG
(grants).
Maggie discussed her
request for matching funds on JAIBG grant, Allen County's portion will be
$604.89 which would be 10% of the grant. She explained the dates on the
grant request for 2000. JJA is on a fiscal year of July 1 to June 30.
Commissioners were concerned the state requesting monies from the
counties, when the programs are suppose to be state financed. Maggie
explained how JJA got established. Discussion followed on what the
requested equipment will be use for.
Discussion followed on
wages if such hardship on monies, why the raises. Discussion followed.
Commissioners approved the matching funds for the grant.
Alan Weber, Allen County
Counselor and Commissioner Works discussed the Juvenile Dentention bill at
Girard. Discussion followed on how we can simplify the breakdown of the
billing so that the county can respond to the bills in a much quicker
manner.
Commissioners approved the
following documents:
a) Clerk's vouchers
totaling $
b) Clerk's Journal Entries
#
With no further business to
come before the board, the meeting was adjourned until January 30, 2001,
at 8:30 a.m. in the Commission room of the courthouse.
