IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
March 6, 2001
The Allen County Board of
Commissioners met in regular session at 8:30 a.m. with Chairperson Kent
Thompson, Commissioner Dick Works, Commissioner Walt Regehr, Jr, and
Michelle M. Smith, Deputy County Clerk.
Commissioners corrected
and approved the minutes of the March 2, 2001 meeting.
Bill King, Public Works
Director and Kevin Covey, Noxious Weed Director, presented bids for
Noxious Weed Chemicals. Bids were received from Van Diest Company and UAP
Pueblo. Commissioner Regehr moved to approve individual bids from both
companies. Commissioner Works seconded, motion passed 3-0-0.
Mr. King requested that a
review hearing for the 5 year bridge construction plan take place Tuesday,
March 27th. Commissioners approved the date for this hearing.
Mr. King presented bids
for a mechanic's service truck. Bids were received from Doonan for a GMC,
Model C6H042 for a total cost of $57,238.81 with options, warranty,
delivery time and remarks; Merle Kelly Ford-Sterling for Sterling, M6500
for a total cost of $62,032.00 with options, warranty, delivery time and
remarks and Merle Kelly Ford-Sterling for Ford, F-650 for a total cost of
$60,984.70 with options, warranty, delivery time and remarks. Discussion
followed on the differences in proximity of service. Commissioner Works
moved to accept the bid from Merle Kelly Ford for the Sterling M6500.
Commissioner Regehr seconded, motion passed 3-0-0.
Mr. King discussed soccer
games being played at the Allen County Airport. Parking and game playing
areas were discussed. The games will be played south of the hangar and
parking is planned to remain on the old runway.
Tricia Brown, Allen County
resident, was in to discuss a county ordinance proposal. She would like an
ordinance be adopted on sexually oriented business operating in Allen
County. She presented a 40 page model copy of an ordinance that could be
adapted to prevent loop holes. Commissioners will consider and took no
action at this time.
Mr. King presented
proposals for a self propelled sweeper power broom. A bid was received
from Van Keppel for a model Broce RJ 350 for $31,386.00 with warranty of 6
months parts & labor. Delivery time would be 4 weeks, meeting all
spec's. Martin Tractor and Berry Tractor declined to bid. Commissioner
Works motioned to accept the bid from Van Keppel for $31,386.00.
Commissioner Regehr, seconded, motion passed 3-0-0.
Mr. King presented
proposals for paving machines. Bids were received from Martin Tractor for
a model CAT AP 200B, self propelled paver, $50,067.00, with a full
warranty for 6 months and an additional 54 month power train warranty. Van
Keppel for a model Gilcrest Propaver Model 413, pull type paver,
$28,227.00, with a one year warranty. Discussion on the difference between
self propelled versus pull type pavers was discussed. Money has been
budgeted and planned on for the last 3 years. Commissioner Works moved to
accept the bid from Van Keppal for $28,227.00. Commissioner Regehr
seconded, motion passed 3-0-0.
Mr. King discussed triple
deck mower bids. Bids were received from Hiser for a model Rhino FL 15
Magnum 15' Rotary Mower, $9,500.00, ALCO for a model John Deere 1518
Rotary Mower, $10,300.00, Storrer for a M & W PC 1532, $7,800.00,
Martin Tractor for a Rhino FL 15 Magnum 15' Rotary Mower, $9,061.00, and
Martin Tractor for a Rhino FL 15 Magnum 15' Rotary Mower, $9,177.00 .
Commissioners suggested he negotiate further on trade-ins and report back
later. No action was taken.
Mr. King presented bids
for installation of electric wiring at the airport big hangar. Bids were
received from A-1 electric for $1,350.00 and C & C Electric for
$1,035.39. Commissioner Thompson moved to accept the bid from C & C
Electric, Commissioner Works seconded, motion passed 3-0-0.
Commissioner Thompson
called the Monarch Cement company tax exemption hearing to order. Those
present are Lyndell Mosley & Debbie Roe, Monarch Cement Company, Alan
Weber, Allen County Counselor, and
Sandra Drake, Appraiser. Certified return receipts were returned by
interested land owners who received letters regarding the hearing. No one
was present in opposition to this application.
Mr. Weber discussed the
legal requirements for the exemption. A cost analysis was received and
reviewed by the Commissioners.
Sandra Drake, County
Appraiser, reported that BOTA will not approve the real estate exemption
until the Monarch building is built. Commissioners approval will begin the
process.
Commissioners reviewed the
application for tax exemption. Discussion followed. Commissioner Works
moved to grant the request from Monarch Cement Company. Commissioner
Regehr seconded, motion passed 3-0-0.
Mr. Weber will draft a
resolution that exempts the real estate and equipment listed on the
Monarch Cement Company application.
Mr. King requested
permission to get bids to replace a mower tractor. Commissioners approved
his request.
Mr. King reported he met
with the engineer regarding the tank farm road project. Proposals on
project cost were discussed. Commissioners discussed the county applying
for a grant. Discussion followed on doing the project in phases.
Robbie Atkins, Sheriff,
reported that he is short handed on workers for the jail. The jail cook
will be absent for a while due to a family emergency. He has hired a
former cook for temporary help and his secretary is available as a back
up. He is in need of further part time help. Commissioners suggested
placing an ad to fill the position.
Mr. Atkins explained that
the newly hired sheriff deputies will be going to a school for 9 weeks.
Commissioners questioned him being able to have a full shift of officers.
He will be able to keep 24 hour protection in place with current workers.
Mr. Atkins reported the
ministerial alliance will be able to visit with prisoners in the jail.
This will be on a trial basis.
Mr. Atkins discussed the
recent use of drug dogs in the county. Discussion followed on
certification of drug dogs and handlers. There were 2 certified handlers
in place during the recent Moran incident. One from Oklahoma and one from
Leavenworth.
Mr. Atkins reported that
permission was asked for and granted to search the cars at the Moran
school. He explained that this was a visual search to promote drug-free
schools.
Judge White reported that
there is a need to remove a biblical verse on the wall of his courtroom.
The large raised words were installed a long time ago and may cause damage
to the wall during removal. Commissioners suggested courthouse maintenance
take a look at it.
Commissioners approved the
following documents:
a) Clerk's vouchers
totaling $45,947.17
With no further business to
come before the board, the meeting was adjourned until March 13, 2000, at
8:30 a.m. in the commission room of the courthouse.
