IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
May 22, 2001
The Allen County Board of
Commissioners met in regular session at 8:30 a.m. with Chairperson Kent
Thompson, Commissioner Dick Works, Commissioner Walt Regehr, Jr, and
Michelle M. Smith, Deputy County Clerk.
Commissioners corrected
and approved the minutes of the May 8, 2001 meeting.
Becky Nilges and B. Ellen
Smith, county residents, were present.
DeWayne Jarred and Nathan
Clark, Allen County Conservation District, discussed their 2002 budget.
There are no changes in the request from last years budget except for
additional pay for the district manager. Extra funds accumulated through
the years will cover her pay and benefits. Commissioner Works moved to
approve the budget. Commissioner Thompson, seconded. Motion passed 3-0-0.
Darrel Baughn, Iola
Volunteer Fire Department, and Kenneth Karr, LaHarpe Volunteer Fire Chief
discussed rural fire protection. They are in need of funds for pagers,
radios, and equipment. Iola Volunteer receives $1200.00 from Carlyle
Township and $500.00 from Geneva Township annually. LaHarpe Volunteer is
responsible for raising their own funds or receiving insurance money.
Mr. Baughn reported that
these volunteer fire departments have worked hard for years and would like
recognition for their service. Allen County extended the boundaries of
Fire District #2, taking away sections the volunteer departments were
responsible for. If the county contracts with the City of Iola then Iola
Volunteer would like to have a place to store their equipment so they
could help the City of Iola Fire Department when needed. Commissioners
will be discussing rural fire funds with the City of Iola this afternoon
at the joint City/County commissioner meeting. There will be a study
conducted for feasibility of county wide fire protection.
Bill King, Public Works
Director, presented the Noxious Weed management plan. Commissioners
reviewed the plan.
Mr. King presented asphalt
oil bids. Bids were received from Coastal Energy for MC 800 for $0.90
gal., MC 3000 for $0.88 gal., EA 150 for $0.60 gal., Demurrage rates for
$35.00 per hour after 2 free hours, Pump charge $27.50, Return load charge
for $150.00 per load or $1.00 per mile which ever is least, Moving charge
for 15.00 per move or $1.00 per mile which ever is greater, and will
provide technical support; Coastal Refining for MC 800 for $0.7350 gal.,
MC 3000 for $0.7190 gal., EA150 for no bid, Demurrage rates for $25.00 per
hour after 3 hours, no pump charge, Return load charge for approx. $150.00
per load, no Moving charge; KOCH for MC 800 for 0.905 gal., MC 3000 no
bid., EA 150 for $0.669 gal., Demurrage rates for $48.00 per hour after 2
free hours, no pump charge, no Return load charge, no Moving charge, and
will provide technical support, detailed chip seal design training and
cancel within 4 hours of delivery; Vance Brothers, Inc. bid arrived late
and their bid was not opened. Commissioner Works moved to accept the bid
from KOCH. Commissioner Regehr, seconded. Motion passed 3-0-0.
Mr. King presented figures
on Allen County Landfill rates. Discussion followed on in-county rates and
out-of-county rates. Commissioner Works moved to raise the outside 11
county area $10.00 per ton and the other 11 counties, special waste with
prior approval, and Pritchetts trash $1.00 per ton, and raise cut tires
out-of-county to $20.00 per ton. Commissioner Regehr seconded. Motion
passed 3-0-0.
Mr. King discussed tarping
vehicles and securing loads brought to the landfill. Discussion followed
concerning possible fines for non-tarped vehicles. No action was taken at
this time.
Dave Beck discussed
Citywatch, a computer software company. The system could be used for
various emergency situations. The company will have a representative visit
with the Commissioners at next weeks meeting.
Robbie Atkins, Allen
County Sheriff, reported that a jailer resigned. He has moved the
part-time jailer to a full-time position and will be advertising for more
help. New employee Roy Smith has been hired as Deputy and he will start
work June 1st.
Mr. Atkins reported his
photo copier broke. Commissioners suggested he obtain 3 bids and accept
the lowest bid not to exceed $800.00.
Mr. Atkins discussed the
911 advisory meeting last week. The 911 committee advised he take an
inventory on all 911 equipment. He will report back on the status of
current equipment and other equipment needing replaced.
Dan Onnen, Humboldt Police
Chief, discussed dispatching in Humboldt. Humboldt's business line is
currently dispatched from Humboldt City Hall during the day time and the
water plant in the evening. Emergency 911 calls are always dispatched by
Iola Police Department. When the current 911 contract was set up, Humboldt
decided to answer their business calls locally. He is concerned about
emergency calls coming through the regular business line and would like
the business number rolled over to the Iola Police Department.
The next zoning hearing will
be held this Thursday, May, 24th at 7 p.m. The Planning board is needing
two more members. Commissioner Works moved to appoint Sherry Elmenhorst to
the Allen County Planning Board. Commissioner Regehr, seconded. Motion
passed 3-0-0.
Don Farmer, City of Iola,
requested to use the courthouse sidewalk for chalk art again this year.
Commissioners approved the use for June 7th and later on July 19th or
26th.
The Allen County Surplus
Auction will be held Tuesday, June 12th at the county warehouse.
Betty Daniels, County
Treasurer, discussed credit card service. Official Payments Corp. is
willing to set up a system for Allen County where the customer pays the
fees. By using this system, county residents could charge their taxes by
telephone transaction or through the Internet for an additional fee. There
would be no charge for the county to use this system. She has visited with
Ellis county who has used this system for a year now and is happy with the
service. Demo systems are currently being set up in other counties.
Commissioners approved the demo system to be set up in the Allen County
Treasurer's office.
Rex Taylor, Iola Police
Chief, discussed the 911 service for Humboldt Police Department. The
contract states that Humboldt will answer their business line. There would
be an additional cost for that line to be rolled over to Iola Police
Department after business hours. Humboldt could publish either the
Sheriff's phone number or 911 to call after hours or pay the additional
fee for Iola to answer Humboldt's business line, "Humboldt Police
Department."
Judge White discussed
preliminary jail plans, increases in case filings and the jail population.
A study on the needs assessment shows 58 inmate beds. Cells could be used
and rented out with this number capacity. He also voiced his concerns on
the deterioration of the present jail. He would like a decision made soon
on the plumbing problem.
Alan Weber, County Counselor,
reported that a hearing is in order on a grievance filed by Harry
Holloway, Allen County Deputy, because of a written reprimand given to him
by Sheriff Robbie Atkins.
Commissioners heard from both
Harry Holloway and Robbie Atkins. A citizens complaint initiated the
investigation of Mr. Holloway, he issued a ticket improperly and an
accident report was never turned in.
Mr. Weber reported that the
Commissioners have a 5 day time limit to give an answer to this grievance.
The parties waived the 5 day rule and Commissioners will look over the
given information report back later.
Commissioners approved the
following documents:
a) Clerk's vouchers
totaling $
b) Clerk's Journal Entries
#
With no further business to
come before the board, the meeting was adjourned until 1:00 pm. for the
purpose of a joint Commission meeting between the City of Iola and Allen
County at The Greenery.
Kent Thompson, Chairperson
Dick Works, Commissioner
Michelle M. Smith, Deputy
County Clerk Walt Regehr, Jr., Commissioner
IOLA, KANSAS OFFICE OF
THE ALLEN COUNTY CLERK
May 22, 2001
The Allen County Board of
Commissioners met in session with the City of Iola Commissioners at 1:00
p.m. with Chairperson Kent Thompson, Commissioner Dick Works, Commissioner
Walt Regehr, Jr, and Michelle M. Smith, Deputy County Clerk.
City of Iola Commissioners
present were John McRae, Bob Hawk, and Lee Gumfory.
The first item on the agenda
is beer and cereal malt beverage keg registration. Commissioner Thompson
reported that Allen County would be in favor of adopting a policy to
identify and reinforce the sale of alcoholic liquor keg tags.
Alan Weber, County Counselor,
reported that he has copies of other city and county registration policies
to use as an example for Allen County. City & County Clerks would
issue the keg tags and forms to area merchants.
The City of Iola will sign in
favor of keg tags after the county draws up a resolution. Iola Policeman,
Tom Roush, will handle the procedures.
Commissioners discussed the
recent extension of boundaries for Fire District #2.
Donald Leapheart, Iola Fire
Chief, explained how many gallons of water could be held in the current
rural trucks. The Iola Fire Department would be able to get to the fire
before the Rural Volunteer Fire Department but would still need an
adequate water source to refill the trucks. Dry hydrants in a pond would
be helpful.
Commissioner Thompson
reported that Allen County is working on a master fire plan and are at
least a year away from completion. If the City of Iola does not have
enough equipment then the county could work with the Rural Volunteer Fire
Department.
Mr. Leapheart explained that
the city's response time would be quicker but equipment would be needed. A
5,000 gallon tanker would be adequate.
Mr. Leapheart reported that
he received information from the volunteer department stating that a total
of 22 runs - 8 structural, and 13 vehicle or grass fire calls were taken
last year. The city would need a water source and a tanker to be able to
do the job.
Discussion followed on the
City of Iola responding to the new area calls. For the short term, the
City of Iola will respond and get mutual aid from Humboldt and LaHarpe
Fire Depts. for water tanker trucks if needed.
Mr. Leapheart reported that
the City of Iola had 3 ambulances with 2 in operation. The city of Moran
has 1 county ambulance and the City of Humboldt has 1 county ambulance.
Mr. Thompson reported the
need to update the ambulance service agreement. The subsidy to the City of
Iola needs negotiation. The county would like to lower the subsidy by
$5,000.00 to the City of Iola. New Medicare and Medicaid rates will
generate more money for the city.
Mr. Works stated the current
contract was a cooperative effort to provide the ambulance service. Allen
County agreed to help the cities with funding. Income from runs has
increased greatly and subsidies need to be adjusted.
The City of Iola Commission
moved to accept the presented contract as of June 1, 2001 in effect for 12
months.
Commissioner Thompson
motioned to have Alan redraft the proposed contract with the city's
accepted dates.
Commissioners discussed
building a new jail. A joint effort between the City and County was
discussed. The City Commissioners are interested in a combined facility
and lease agreement. They would look over any figures the county comes up
with.
With no further business to
come before the board, the meeting was adjourned. County Commissioners
will meet at their regular time May 29, 2001, at 8:30 a.m. in the
Commission room of the courthouse.
