Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
June 12, 2001

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Kent Thompson, Commissioner Dick Works, Commissioner Walt Regehr, Jr, and Michelle M. Smith, Deputy County Clerk.

Commissioners corrected and approved the minutes of the June 5, 2001 meeting.

Marty Taylor, Zoning Administrator/LEPP Director presented the 2002 Environmental Protection Plan. Commissioners signed and approved the plan.

Commissioner Works moved to accept recommendation from the Allen County Planning board to grant Ray's Metal Depot a zoning change from agricultural to industrial and grant conditional use on property in Elm Township: Section 27, Township 24, Range 19, Beg 346.3' N SE Cor W2SE4, W 260', N 626.9', E 260', S 626.9' to POB. The conditional use change and zoning land use change would permit the expansion of the existing business (recycling center). Commissioner Regehr seconded. Motion passed 3-0-0.

Commissioners discussed replacement of board members for the Allen County Planning Board.

Marvin Stanley agreed to serve on the board.

Bill King, Public Works Director, discussed bids on Moran Senior Center for electrical work. The only bid was received from C & C Electric. No action was taken at this time.

Mr. King discussed the county surplus auction on Friday, June 15th at 5:30. Minimum bids on equipment were discussed.

Mr. King reported on the Allen County Airport Fly-In last Saturday. Over 400 people attended this year.

Mr. King discussed adding an automated fuel system at the airport. The pilots could fuel their planes on their own anytime. Commissioners requested he go out for bids.

Linda Houk, Moran citizen, discussed the Moran Senior Center. She had plumbers and carpenters look at the center for electrical bids. No bids were received. She asked if they needed more time to bid and they did not think the building was worth bidding on because of structural damage.

Ms. Houk suggested tearing down the Moran Senior Center building and rebuild or purchase another building and fix it up. She feels the center could function with 40% of the present space.

Commissioners requested she look into setting up a temporary congregate meal site for the time being. Local churches, the City of Moran, and Marmaton Village have facilities that may be able to handle them. These places also have meeting rooms that could be used. Also, she could look for other property or grants available.

John Feeback, Fagan Company, discussed the Courthouse air conditioning. Air handling units were not working in the Sheriff's office and Public Works office. The contract with Fagan is on the chiller and not the handling units. He will do a survey on the courthouse air conditioning needs.

Dr. Maynard Jordan discussed tourism guides for this area of Kansas. He reported that the state guide covers the whole state but not the individual communities. His publication primarily focuses on individual cities within Kansas counties.

Dr. Jordan requested Allen County buy advertising space from his circular. Stories from communities are free and the guide is funded through advertisements. Allen county cities histories would be included and distribution of the guide is planned to be around 40,000.

If the county is interested, a quarter page advertisement would be $150, half page $300 and $500 for a full page. He would be willing to give the County a $50 rebate on their advertisement. The deadline would be the August 1, 2001 for an answer from the County Commissioners.

Dave Beck, Emergency Preparedness Director, contacted Sprint about a misrouted phone call and they are checking on it. Woodson County had no record of a call coming in on the specified date. Surrounding dates will be checked into on the Woodson County database.

Mr. Beck reported he found a problem with Sprint United charging 50 cents instead of 75 cents for 911 service. He has given this information to Alan Weber, County Counselor, to look into county resolutions and the process of receiving past funds.

Robbie Atkins, Sheriff, reported a small turn out on the job advertisement for jailer. He is still looking to fill this position. He has hired a part time cook and a trustee will be training this employee.

Mr. Atkins presented bids on a copier for his office. Bids were received from Copy Products for Toshiba 206, 600 sheet cassette $1,763.00, Konica 1015, 250 sheet cassette, $2000.00, Konica 1212, 250 sheet cassette, $1595.00, Iola Office Supply, Copystar 2114, 250 sheet, $2095.00, Copystar 2014, 250 sheet, $1595.00, Modern Copy Systems, KM-2014 analog, 250 sheet, $989.00, KM-1510 digital, 250 sheet, $1275.00 and KM-1810 digital, 250 sheet, $1550.00. Commissioner Regehr moved to accept the lowest digital copier bid for $1275.00 from Modern Copy Systems. Commissioner Works seconded. Motion passed 3-0-0.

Robbie discussed starting inventory for 911 equipment. Humboldt volunteer fire and ambulance has too many radios and LaHarpe not enough. Humboldt is willing to trade out 6 radios for 6 pagers. The radios could be distributed to LaHarpe and others needing replacements. He will get bids on pagers and report back later.

Jerry Williams, Southeast Kansas Area Agency on Aging, discussed the decline in the number of congregate meals in Moran. There has been a declining shift in the need for senior services and programs in the past few years.

Mr. Williams discussed matching funds for the Southeast Kansas Area Agency on Aging. He presented a claim voucher for 2001 local matching funds for aging services for $1,035.00. Commissioners approved this request.

Mr. Williams presented a letter explaining the services being funded by the Southeast Kansas Area Agency on Aging. Various in-home and community services were discussed.

Phil Young, Community Corrections, was in to discuss surplus items from his department. The county can use any of these items or sell them in the County auction and keep the profit.

Mr. Young presented a judicial branch pay scale for 1.5% cost of living raise to go into effect June 16^th with another 1.5% to go into effect December 9th. The State’s mileage change will increase from $.325 per mile to $.33 per mile July 1, 2001.

Alan Weber, County Counselor, reported that he is working on keg registration and looking into the 911 service charges from Sprint United.

Commissioners approved the following documents:

a) Clerk's vouchers totaling $58,093.39

b) Abatements valued at 518 - $50.62 for tax roll of 2000

With no further business to come before the board, the meeting was adjourned until June 19, 2001, at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.