IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
August 28, 2001
The Allen County Board of
Commissioners met in regular session at 8:30 a.m. with Chairperson Kent
Thompson, Commissioner Dick Works, Commissioner Walt Regehr, Jr., and
Sherrie L. Riebel, County Clerk.
Commissioners corrected
and approved the minutes of the August 21, 2001, meeting.
John Feeback, Fagan
Company, Laurie Hoff, Comfort Systems USA/Ess Engineering representative
(Fagan is a branch of Comfort Systems), discussed heating and air for the
new proposed jail. Mr. Feeback discussed the K.S.A.’s used for
guidelines and requirements. He stated the current system in the
courthouse would need help adding that much more space to heat and cool.
Ms. Hoff explained the history of the two companies. She explained HB 2603
– Allows any state agency, municipal, or school district to implement
energy conservation measures without using a competitive bid contract
process: RFQ must be submitted to 3 contractors; pricing is not required
in response; contractor can be selected on the basis of qualifications;
Energy Conservation Measure’s may be financed over 20 years and must
show no greater than a 20 year simple pay back. She discussed the
approach, mechanical design-build, and facility automation services. She
discussed a job at Dodge City Public Schools USD 443. Ms. Hoff presented
information on other projects the company has done. Commissioners
discussed options and costs. Ms. Hoff stated the cost would be determined
on how extensive the evaluation. Commissioner Thompson stated that there
is a need for a cost initiated so that they could determine the need. This
type of project screening analysis application would cost $5,000 for the
proposed jail and $5,000 for the current building. She stated they were
not making money on the analysis but hopes to benefit the county in the
long run. If the county would contract with their company, the costs would
not have to be up front costs. A contract will be drawn up for the
commissioners to review.
Bill King, Public Works
Director, discussed District #4 KDOT road count map.
Bill discussed the Lone
Elm road is being black topped by Anderson County to tie into Allen County’s
black topped road.
Bill discussed the B-17
Bomber at the Allen County Airport. There were several in attendance.
Greg Korte, Broyles
representative, discussed the project line at the airport. He showed the
difference in the plastic pipe as apposed to flexible piping made out of
fiberglass. If the county is planning on installing pumps at the airport
next year, he suggested laying line while the trench is open. Discussion
followed on the current pump failing at the airport and the future pumps.
Commissioners approved the extra lines to be laid at this time.
Bill discussed an
expansion for the landfill. He presented a plan he will be asking
companies to bid on plans collecting methane gas. This is the first step
of closing the current cell at the landfill. Discussion followed. Alan
will review the proposal before it goes to vendors.
Bill discussed Pritchett’s
Trash Service out of Missouri owes $12,509.12 to Allen County. The
Commissioners will discuss with Alan Weber, Allen County Counselor.
Bill discussed the Allen
County Airport Advisory Board meeting on August 27, 2001 at 7:00 p.m. Bill
presented minutes from the board meeting. He stated the meeting was not
announced in an appropriate time to all members. Items such as extension
of the runway and taxiway, speed of road traffic coming into airport, more
hangers, self-service gas equipment and pop and candy machines were topics
of discussion. Bill stated he has encouraged the advisory board to get
involved with Friends of the Airport club.
Bill discussed the litter
problem within Allen County. He stated he is getting the cities involved
enforcing litter ordinances on tarps or securing loads.
Bill discussed the old
house located close to the county shop. The owners are interested in
selling. No action was taken at this time.
Commissioner Works
discussed the building east of the Humboldt Senior Center was found to be
falling in. Commissioners requested Bill to visit with the Humboldt
building inspector on damages to the Humboldt Senior Center.
David Beck, Emergency
Management Director, discussed the numbering scheme north of the Country
Club. Discussion followed on the county resolution allowing certain
numbering. Commissioners requested to number the residence based on the
entry way to the private lane example: 2070 A, 2070 B and etc.
Donald Leapheart, City of
Iola Fire Chief/Allen County EMS Director, discussed the ambulance
purchased and that they hadn’t ordered a cot because of the quality of
the cot. He requested to purchase additional cots for the new ambulance.
Commissioners approved Chief Leapheart to get bids.
Marty Taylor, Zoning
Administrator/L.E.P.P./G.I.S, discussed the zoning meeting held August 23,
2001. He stated the Planning Board approved to request the Commissioners
approve the zoning change for Nelsons Quarry to quarry section 33,
township 24, range 19 north of Nelson’s current quarry. Discussion
followed. Commissioner Works moved to ratify the Planning Boards
recommendation to approve the zoning. Commissioner Regehr seconded, motion
passed 3-0-0.
Marty discussed the issue
of commercial zoned corridor between the City of Gas and the City of
LaHarpe, which was tabled for more discussion at the September 27, 2001
meeting.
Marty discussed the issue
of set backs for the county residents, which will be discussed at the
September meeting.
Bill discussed the
adjoining wall at the Humboldt Senior Center. He stated the Commissioners
should send a letter of concern to the landowner and lawyer. Discussion
followed.
Brett M. Wegeng and Steve
Shogren, Ranson & Associates, Inc Municipal Finance Consultants,
discussed debt service for the cost of issuance break down on General
Obligation Bond Issue (election), Lease Purchase Agreement (referendum
recourse), and Public Building Commission Revenue Bond (lease, lease,
back) compared with each other for the proposed jail. Mr. Shogren
explained each of the costs associated with each option. All options are
subject to public protest.
Steve stated their company
would be happy to serve as financial advisor at $7,500 if the project is
acted upon. He stated they normally work at a 2% charge on project. Lowest
financial rate; establish the GOB; help negotiate lease; are some of their
services.
Alan Weber, County
Counselor, discussed a contract with Esther Hillegass on a house by the
hospital. Commissioner Works moved to authorize Commissioner Thompson to
sign a contract with Esther Hillegass for the amount of $42,000 for her
house. Commissioner Regehr seconded, motion passed 3-0-0.
Alan discussed the
Pritchett’s Trash Service has not replied to his letters. He will start
the proceeding on collecting the funds.
Alan discussed the letter
he’s written to the Neosho County Commissioners. Commissioners approved
Alan to send the letter.
Alan will review the
contract Ranson left with the Commissioners.
Commissioners requested
Alan to write a letter of concern to the landowner with a courteous letter
to the City of Humboldt.
Commissioners denied a
request from the Sheriff’s office to pay for dog expense due to the fact
that there have not been any donations made to the K-9 fund. The expenses
of the dog are paid only by donations and not by any tax monies as per
agreement between Sheriff Atkins and the County Commissioners.
Commissioners approved Jim
Smith to coordinate with Ron Holman to work on the Clock on the Square.
Commissioners approved the
county to pay Dr. Lowe for contacts purchased by Matt Naff as approved
earlier.
Commissioners approved
monies to be reimbursed to the Moran Senior Citizens for rent they are
paying.
Commissioners discussed
the upcoming meeting with the City of Moran on October 1, 2001 at 7 p.m.
The meeting is a public meeting to discuss the probability of a Community
Center to serve also as well as a senior center.
Commissioner Works moved
to approve the contract with Computer Information Concepts for July 1,
2001 to June 30, 2002. Commissioner Regehr seconded, motion passed 3-0-0.
Commissioners approved the following
documents:
a) Clerk's vouchers totaling $
29,525.26
With no further business to come before
the board, the meeting was adjourned until September 4, 2001, at 8:30 a.m.
in the Commission room of the courthouse.
