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Allen County Commissioners' Meeting
Minutes
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IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
September 4, 2001
The Allen County Board of
Commissioners met in regular session at 8:30 a.m. with Chairperson Kent
Thompson, Commissioner Dick Works, Commissioner Walt Regehr, Jr., and
Sherrie L. Riebel, County Clerk.
Commissioners corrected
and approved the minutes of the August 28, 2001 meeting.
Sandra Drake, Allen County
Appraiser, requested to carry over vacation for herself of 9 ½ hours and
Roger Fogleman for 55 ½ hours of vacation. Commissioners approved the
carry over to be use within six months.
Sandra reported she is in compliance with
the State requirements on everything except Commercial property in which
she is low. This is a process used to keep the entire state on the same
requirements.
Bill King, Public Works Director,
discussed mowing along ditches. He presented pictures of a stump the
mowers hit that was left in the ditch by someone, and it tore up the
mower.
Bill reported the Monarch Bridge is to be
open later this week.
Bill discussed other incidents throughout
the county that the crews are working on. Discussion followed on Johnson
grass in the county.
Commissioner Regehr moved to go into
executive session for 10 minutes to discuss non-elected personnel. Those
present will be Commissioners Thompson, Works and Thompson, Clerk Riebel,
and Bill King, Public Works Director. The time is currently 9:10 a.m.
Commissioner Works seconded, motion passed 3-0-0. Commissioners came out
of executive session at 9:20 a.m. No action was taken.
Commissioner Works moved to allow Bill
King to hire the person who scored the highest at $8.25 for brush cutter
position. Commissioner Regehr seconded, motion passed 3-0-0.
Bill discussed wells at the landfill.
Bill reported the first bill has come
through on the bridge behind Gates at $17,000.00 for engineering costs. He
stated they are waiting on KDOT to get started.
Commissioners discussed the proposed
layouts of the proposed jail. No action was taken.
Commissioners requested Bill to get prices
on a metal building with kitchen and two half-bath rooms. Commissioners
want an idea of cost of a building like this for the Moran Senior Center.
There is a meeting with the City of Moran on October 1, 2001 at 7:00 p.m.
and would like an idea of costs.
Sherrie presented bids for a new phone
hardware system. Telephone System Bid requested was:
System Requirements
System must be a digital
non-blocking system currently being manufactured
 | Minimum lines and stations
required at cutover CO lines 24 Digital Stations 48 Analog Stations 48
(Single line devices) |
| Line and station growth
allowed, by adding cards only, (without replacing control unit) to a
minimum of: CO lines 32 Digital Stations 64 Analog Stations 64 (Single
line devices) |
| Digital proprietary telephone
sets 8-12 button display speakerphones 32-12 button speakerphones |
| Must be compatible with plexar
service |
| Must have the ability to
interface with T-1, ISDN, and DSL services by the addition of optional
cards |
| Have extra devise port
capability – allows use of analog (single line) devise at each
proprietary telephone without interfering with use of proprietary
telephone |
| Able to digitally integrate
with auto attendant / voice mail if added |
| Have optional Caller ID
capability |
| Have handset volume control at
each digital station (standard) |
| Hands free answer back at all
digital stations (standard) |
| Paging all digital stations,
groups of digital stations, single digital stations, external page,
and all call page including all digital stations as well as external
paging |
| The ability to "one
touch" page emergency announcements such as fire, tornado, bomb
threat, security, etc. |
| In addition to the above, the
there were several standard telephone options required. |
Vendor Must Provide
| A minimum 2 years parts and
labor warranty |
| One hour emergency response
time |
| 24 Hour or as negotiated
response time for routine service |
| Training of system
administrator and all other personnel prior to and at cutover |
| On site training without extra
charge first 90 days of operation |
| All station wiring must be
replaced with new, feeder cables may be reused |
| All wiring must be concealed
in walls, ceilings, wire mold, junction boxes or conduit. With
exception of the basement furnace room area. |
| All visible unused old wiring
must be removed |
| Cutover to new system must be
done during off hours such as night time or a weekend |
Total Cost $_________
The following equipment should be bid as
optional
| Auto Attendant / Voice Mail
4 ports expandable
$_____ |
| Digital Voice Announce
Equipment
To automatically broadcast
prerecorded announcements such as fire, tornado, bomb threat
evacuation, etc. This could be activated with a one-touch button
activation throughout the telephone system or from assigned
stations, thus freeing the person initiating the warning to take the
appropriate action, such as cover. $_____ |
| Battery backup
for the entire telephone system minimum of 1 hour $_____ |
| Caller ID Cards |
Cost per card _____
Number of lines per card_____
$_____
Bids were received from Mid-States
Communications for a total of $10,899.00; Southwestern Bell for a total of
$39,662.70; Kansas Communications for a total of $20,492.00; and no bid
was received from LaHarpe Telephone. Each had options available for more
costs over and above the total bid. Gary Kline was present to represent
Mid-States Communications; also present were Cara Barkdoll, Register of
Deeds, Sandra Drake, Appraiser, Betty Daniels, Allen County Treasurer,
Bill King, Public Works Director, and Sherrie Riebel, Allen County Clerk.
Discussion followed on the growth capability. Commissioner Works moved to
accept the bid from Mid-States Communications for a total of $10,899.00
and battery backup for $648.00 to be paid out of special equipment.
Commissioner Regehr seconded, motion passed 3-0-0. Delivery will be in 4
to 5 weeks for installing.
Alan Weber, Allen County Counselor,
discussed the Hillegass closing. He reported it is final, the county owns
the house. Discussion followed on what to do with the house, put it up for
bid to be sold and moved.
Alan discussed the Pritchett’s Trash
Service’s bill. He stated they are not a corporation so he will send
correspondence with the owner.
Alan reported there is no party wall
agreement with the adjoining building in Humboldt at the senior center.
Discussion followed.
Alan discussed the Ranson contract left
with the Commissioners. No action was taken at this time.
Alan reported the bid contract to be sent
out for the collection of Methane Gas looked well. Bill has the contract
bid.
Betty discussed the tax foreclosure sale.
She requested to contact abstractors to proceed with the tax foreclosure
procedure. Commissioners approved.
Commissioners approved the following
documents:
a) Clerk's vouchers totaling $
130,466.85
b) Abatement #’s
340,344-360,362-376,401-404,408, value 17,675.00, $3,671.13, for
tax roll of 1993 - 2000
With no further business
to come before the board, the meeting was adjourned until September 11,
2001, at 8:30 a.m. in the Commission room of the courthouse.
| Kent Thompson,
Chairperson |
Dick Works,
Commissioner |
| Sherrie Riebel,
Allen County Clerk |
Walt Regehr,
Jr., Commissioner |
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Please remember, minutes are unofficial until approved by
the commissioners' at their next meeting.
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