Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
September 11, 2001

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Kent Thompson, Commissioner Dick Works, Commissioner Walt Regehr, Jr, and Ann Johnson, Clerk typist.

Commissioners corrected and approved the minutes of the September 4, 2001 meeting.

Rodney Burns, Hutinett, Schlotterbeck, & Burns, discussed the year 2000 audit. He stated things were in order. A couple of things were mentioned that needed to be changed for next year. The Juvenile Justice System had some problems to be addressed. The insurance policy needs to be presented to the county earlier next year. The Sheriff’s office would like to have some guidance on bookkeeping. Mr. Burns will help with this. A couple funds were over budget due to outstanding journal entries at the end of the year. Overall the audit went well.

Ron Holman, Maintenance Supervisor, discussed the chimney project. A $2,040.00 bid was received from Dean Rose from St. Paul. It was the only bid received for the job. Commissioners approved Ron to see about getting this work done.

Sandra Drake, Appraiser, was in to discuss the Commercial Property. There are a few items to be addressed. She has a meeting with officials from Topeka in the next few days and asked commissioners to attend the meeting. Commissioner Thompson indicated he would try to attend.

Commissioners discussed the jail architects concerning the proposed jail. Commissioner Thompson will contact the architect to see where they are at on the proposal.

Bill King, Public Works Director, was in to discuss the Moran Senior Center building. Audrey Maley, Margery Spillman and Ruby Eisenbrand, concerned citizens from Moran, were present to hear the information. Discussion involved the location and size of the facility to be built. More information will be gathered at a meeting with Moran officials in October, including the proposals mentioned below. Bill mentioned that storage would be available for a time in the case of moving the present building and putting another facility on the same site. It was mentioned that parking would be a concern if the location were moved to main street. The facility mentioned is a 30’x 40’ structure.

The proposals submitted for consideration are:

30’x 40’ metal or wood with metal siding

Concrete floor or foundation

2-Rest rooms-handicapped accessible

Small kitchen-sink, stove, cabinets and refrigerator

Some windows, but not large amount

Heating-air air-conditioning

Lighting to meet codes

2 Outer doors-ADA accessible

Low cost

Advanced Systems 620-431-3320

$60.00 per S.F. x 1200 S.F. = $72,000.

One year out on delivery.

J & J Contractors 620-365-5500

$70.00 -$75.00 S.F. 1200 S.F. = $84,000.-$90,000.

AA Custom Homes 620-365-3178

Approx $40.00 S. F. x 1200 S.F =. $48,000.

Normally $55 -$60 S.F. =$66.000. - $72,000.

Day Construction 620-365-5312

Shell $15.00 x 1200 S.F. $18,000.

$400. each for windows x 6 2400

$400. each for doors x 2 800

Rest rooms $6,000 each x 2 12,000

Small Kitchen 6,000

Ceiling $3.00 S.F. x 1200 3,600

Heating and AC 15,000

_________

$57,800

$48.00 per S,F.

Norel Homes 620-365-2663

Modular approx $40.00 S.F. x 1200 S.F. $48,000.

Can get a 24 x 60 commercial classroom type structure, it’s used, with wood siding and fixed up basically like you want it or $30,000. plus concrete work. That makes this unit approx $22.00 S.F.

All contractors indicated this was a proposal not an actual bid and figures would probably change a bit at the actual bidding process.

Bill King discussed the bridge projects in progress. He had received a letter from Jim Barnes state representative. The bridge behind Monarch Cement, #1C-1977-01 is open. The water line in conjunction with this project was mentioned and is still unfinished.

The litter problems on the way to the landfill are a problem and were discussed. Bill had contacted the neighbors, adjoining counties, surrounding city officials and other landfill operations. Much information was gathered and will be closely screened. The tarping of loads was again mentioned and the idea of a secured load was mentioned. A fine was mentioned to be collected from loads being brought to the landfill unsecured. The problem is catching those responsible for the lost loads on county roads leading to the landfill. The county will aggressively seek ways to combat this problem as soon as possible. Bill will draft a recommendation for charging the loads being brought to the landfill that are not secure. It was mentioned that the Sheriff’s office may need to help enforce these rules and Bill will visit with Sheriff Atkins. Commissioner Thompson stated that the commissions would help in any way they can to enforce this action.

Delaware Road project is nearly complete. The big roller is giving the crew some problems. They are being very careful with it to keep it running. Bill mentioned his crew has done an excellent job and been very dedicated to get the job done.

Bill mentioned the mowers were really busy trying to keep the roads mowed. It is a constant job to keep on top of so many miles of county roads.

Betty Daniels, County Treasurer, was in to discuss the PC virus in her office. She stated that the computer people worked for 7-10 hours(at $65.00 an hour) to clear the problem. Betty would like for the commissioners to consider buying a virus protection program. Commissioners authorized Betty to bring a proposal to the next meeting.

Alan Weber, County Counselor, was in to visit with commissioners concerning the secured loads to the landfill. Alan will look over the recommendation when Bill gets it put together.

Robbie Atkins, Sheriff, was in to inform the Commissioners of a state wide alert pertaining to the plane crashes in Washington DC this morning. All federal, state and county buildings are on alert as well as Wolf Creek Nuclear Operating Station. Sheriff Atkins will keep the Commissioners informed of any new developments.

Commissioners approved the following documents:

a) Clerk's vouchers totaling $

b) Clerk's Journal Entries #

With no further business to come before the board, the meeting was adjourned until September 18, 2001, at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.