IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
January 15, 2002
I
The Allen County Board of Commissioners met in regular
session at 8:30 a.m. with Chairperson Walt Regehr,
Jr., Commissioner Dick Works, Commissioner Kent Thompson, and
Sherrie L. Riebel, County Clerk.
Commissioners corrected and approved the minutes of the
January 8, 2002 meeting.
Commissioner Works moved to go into executive session
for 15 minutes 8:40 to discuss evaluations of non elected officials.
Commissioner Thompson seconded, motion passed 3-0-0. Those present will be
the Commissioners. The Commissioner reconvened at 8:55. No action was
taken.
Commissioner Thompson moved to go into executive
session for 10 minutes to discuss evaluations. Commissioner Works
seconded, motion passed 3-0-0. The time is now 8:55. Those present will be
the Commissioners. The Commissioners reconvened at 9:05. No action was
taken.
Commissioners approved to give up to a 2.5 % raise
based upon evaluations and 1% cost of living raise approved at last weeks
meeting.
Bill King, Public Works Director, discussed a full time
probationary time employee resigning. Bill reported he would be running
ads.
Bill discussed applicants for the full time positions
open at the Allen County Landfill. Discussion followed. Commissioners
approved two new hires, currently part time at the same job.
Bill discussed motor graders currently owned by the
county. Discussion followed on 1991 12G Caterpillar with 15643 hours, 1997
770B John Deere with 6774.90 hours, 1989 12G Caterpillar with 14448 hours,
1995 140H Caterpillar with 7836 hours, 1997 140H Caterpillar with 6871
hours, 1998 140H Caterpillar with 5682 hours, 1998 140H Caterpillar with
2527 hours. The 1991 12G Caterpillar will be the machine to replace. Bill
will be running an ad taking bids for the old machine when he gets bids
for a new machine.
Bill discussed the asbestos in the assembly room
heating room. Commissioners requested Bill to get bids for removal.
Bill discussed the removal of the Presbyterian Church
at Moran. Discussion followed. He stated it would take about three weeks
to tear down. Gary Parker, Presbyterian Church representative, discussed
salvaging parts of the church. Discussion followed on what could be done.
Mr. Parker stated there are things the church would like to donate to the
Senior/Community Center. Mr. Parker stated the church would have to donate
the monies before February 9, 2002. If the County does not use the monies
on the Senior/Community Center, the request is to go back to a scholarship
fund. Commissioners agreed and stated they would discuss with the county
counselor a letter of intention to be mailed to the Session Secretary of
the Presbyterian Church. Bill Burche stated there are people who wanted
the center yesterday. Mr. Parker stated on February 9 it changes hands
from the Moran Presbyterian Church Board to the Sessions Presbyterian
Church Board.
Bill discussed a request from Green Thumb for $300.00
to put towards their workers. The county doesn’t pay the wages for the
Green Thumb workers. Commissioner Works moved to pay Green Thumb $300.00.
Commissioner Thompson second, motion passed 3-0-0.
Donald Leapheart, City of Iola Fire Chief/Allen County EMS Director,
reported on the trip to pick up the new ambulance. He explained he is
waiting for the title before releasing the ambulance to Moran Ambulance.
It will be Unit #34.
Donald discussed remounts for 2003. He stated he would like to get a
remount every other year and a new unit the other years. Discussion
followed.
Donald requested to purchase three defibrillators with 12LP for the
three ambulance units in Allen County. The paramedics will need the 12LP
defibrillators. He explained the reasons the units need the defibrillator,
the feed gives all vitals of the patients. Commissioners requested bids
for the defibrillators.
Donald discussed replacing the chasse on the Rescue Vehicle with a new
chasse in a couple of years. Commissioners stated Donald could explore the
costs.
Donald discussed covering Humboldt Ambulance when the volunteers don’t
want to make the run. Discussion followed.
Commissioners discussed a letter received from KS Board of Emergency
Medical Services on reports for ambulance service. Discussion followed.
Donald stated he has taken care of the request.
Donald explained the paramedics have done a wonderful job, and will be
testing out in February. There will be three individuals complete as
paramedics. Donald requested to offer the paramedic classes to a couple
more persons. Discussion followed. He stated there are no jobs open but
there is always turn over, this way someone could fill in the job without
classes. Commissioners stated they would consider.
Kevin Cowan, Gilmore & Bell Bond Council, discussed Gilmore &
Bell’s services offered that would be beneficial to Allen County. Alan
Weber, Allen County Counselor, discussed having a financial
underwriter/banker. Commissioners explained the cost they are looking at
for financing the jail would be approximately 2.5 million. Commissioners
discussed a Public Building Commission. Kansas Statutes Annotate 12-1757 et
seq authorizes the PBC to issue revenue bonds to finance the proposed
jail. Mr. Cowan explained the PBC, Sales Tax Bonds, and Lease Purchase
Agreement. Mr. Cowan’s estimate for bond council would be approximately
$12,000.00 to $10,000.00 plus expenses, not counting the underwriters fee.
Discussion continued with question/answer session with Mr. Cowan. Mr.
Cowan explained steps and process for the creation of a PBC if the
Commissioners would so choose this option. Commissioners stated they are
ready to create and appoint a PBC.
Alan Weber, Allen County Councilor, discussed the letter Commissioner
need to mail to The Session Presbyterian Church accepting the donations.
Commissioner Regehr discussed the request for bond monies to be paid to
Greenwood County. Alan reported before the county can pay on a claim, a
claim has to be made.
Commissioner Thompson discussed traveling to Kansas City to visit with
the Architect to complete the changes on the design of the proposed jail.
No date was settled on.
Sherrie L. Riebel, Allen County Clerk, requested to shred 1996 Claim
Vouchers, 1995 & 1996 Added & Abatement Taxes, 1996 Daily Work,
1994 & 1996 Payroll Duplicate Checks, 1996 Bank Statements, 1996
Treasurers Daily Statements, 1996 Check Register, Time Cards up to and
through 1996 and 1999 Postage meter tape, as per new Local Government
Records Management Manual dated 07/14/98. "The General Records
Retention and Disposition Schedule has been authorized by the State
Records Board in accordance with K.S.A. 75-3504 and has been adopted by
the board a K.A.R. 53-2-115, an administrative regulation having the force
of law." This shorts the retention time about two years on every
thing except for the permanent files, which they suggest storing the real
old ones in storage. Commissioner Works moved to approve the request.
Commissioner Thompson second, motion passed 2-0-0.
Commissioners approved the following documents:
a) Clerk's vouchers totaling $
b) Clerk's Journal Entries #
c) Abatement value , $, for tax roll of
With no further business to come before the board, the meeting was
adjourned until January 22, 2002 at 8:30 a.m. in the Commission room of
the courthouse.
