IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
February 5, 2002
The Allen County Board of Commissioners met in regular
session at 8:30 a.m. with Chairperson Walt Regehr,
Jr., Commissioner Dick Works, Commissioner Kent Thompson, and
Sherrie L. Riebel, County Clerk.
Commissioners corrected and approved the minutes of the
January 29, 2002 meeting.
Commissioner Regehr discussed Burris Addition
capability to burn the limbs on their own property. Marty Taylor, Zoning
Administrator/L.E.P.P. Coordinator, explained that as long as it was only
limbs that they could burn but to watch where they burn.
Clerk Riebel discussed the Monarch request for zoning.
Clerk Riebel discussed an appointment to the JJA
Administrative Board.
Commissioner Thompson discussed Burris Additions
request for the county to pick up brush. Commissioners denied the request
because they live county and if they picked up theirs they would have to
pick up everyone else’s in the county.
Bill King, Public Works Director, Jim Harris, Berry
Tractor, Richard Johnson, Martin Tractor, were present for bids on a tract
loader, motor grader and bulldozer.
Bill presented bids on a D05 Bulldozer from Daryl Drake
for $15,550.00, Leon Thompson for $8,120.00, Richard or Gary Tidd for
$6,600.00, Martin Tractor for $7,500.00 only if they sell the new
bulldozer, Berry Tractor for $10,000.00 only if they sell the new
bulldozer. Commissioner Works moved to accept Daryl Drake bid for $15,
550.00. Commissioner Regehr seconded, motion passed 2-0-1. Commissioner
Thompson abstained.
Bill presented bids for a Tract Loader. Bids were only
received from Martin Tractor for a 2002 CAT 963C track loader. Martin
Tractor bid $230, 375.00 less $110,000.00 trade difference for a total of
$120,375.00. Warranty includes full machine for 5 years or 5,000 hours
parts and labor; non-power train parts $250. Deductible: oil and filter
furnished. Delivery date is 10 weeks. Buyback will be 5 years or 5,000
hours, minimum of $112,500.00. Commissioner Thompson moved to accept the
track loader from Martin Tractor for $120,375.00 with trade-in.
Commissioner Works seconded, motion passed 3-0-0.
Bill presented bids for a Motor Grader. Bids were
received from Martin Tractor for a 2002 Model CAT 140H for $181,031.00
less $40,000.00 trade in for a total of $141,031.00 total; warranty
includes full machine warranty for 5 years or 5,000 hours, non power train
parts will have $250.00 deductible, oil and filters are furnished; 14 days
delivery, guaranteed buy back minimum of $98,000.00 at the end of 5 years
or 5,000 hours, this machine has variable horse power option and Berry
Tractor, for a 2002 Model Komatsu GD655-3 for $151,573.00 less $29,000.00
trade in for a total of $122,573.00 total; standard warranty includes 1
years or 1,500 hours; 30-45 days delivery, guaranteed buy back of
$100,000.00 at the end of 5 years or 5,000 hours, options to consider full
machine warranty 5 years/5000 hours $4,248.00 or 5 years/7,000 hours
$6,304.00, oil and filters are furnished. Both salesmen presented why
their machine is the best choice for Allen County. Discussion followed. No
action was taken at this time.
Bill presented bids for a Bulldozer. Bids were received
from Martin Tractor for a 2002 CAT D6R XL without cab for $201,069.00 less
$7,500.00 trade in for a total of $193,569.00 total; warranty includes 5
years or 5,000 hours with oil and filters furnished; 5-6 weeks delivery,
guaranteed buy back minimum of $103,000.00 at the end of 5 years or 5,000
hours; 2002 CAT D6R XL with cab for $216,614.00 less $7,500.00 trade in
for a total of $209,114.00 total; warranty includes 5 years or 5,000 hours
with oil and filters furnished; 5-6 weeks delivery, guaranteed buy back
minimum of $111,500.00 at the end of 5 years or 5,000 hours, plus A/C,
AM/FM radio; and Berry Tractor, for a 2002 Komatsu D65EX-12LT without a
cab for $162,677.00 less $10,000.00 trade in for a total of $152,677.00
total; warranty includes 1 years or 1,500 hours; 60-90 days delivery; for
a 2002 Komatsu D65EX-12LT with a cab for $175,715.00 less $10,000.00 trade
in for a total of $165,715.00 total; warranty includes 1 years or 1,500
hours; 60-90 days delivery, plus A/C, heater, defroster; for a 2002
Komatsu D65EX-12 without a cab for $155,697.00 less $10,000.00 trade in
for a total of $145,697.00 total; warranty includes 1 years or 1,500
hours; 60-90 days delivery, for a 2002 Komatsu D65EX-12 with a cab for
$168,735.00 less $10,000.00 trade in for a total of $158,735.00 total;
warranty includes 1 years or 1,500 hours; 60-90 days delivery, plus A/C,
heater, defroster. Optional proposals from both on demo machines were:
Martin Tractor for a 2001 CAT D6R XR with cab, A/C etc. for $202,563.00
less $7,500.00 trade allowance for a total of $195,063.00 total, 5
years/5,000 hours with oil & filters furnished, 5 years/5,000 hours
buyback for $105,000.00, the machine is in stock with 368 actual hours;
Berry Tractor for a 1999 Komatsu D65EX-12 with cab, A/C etc, for
$139,000.00 less $10,000.00 trade allowance for a total of $129,000.00,
original warranty good until July, additional 2 year/2000 hours on power
train only, add $3,092.00 machine has 1093 hours. Both salesmen presented
why their machine is the best choice for Allen County. Discussion
followed. The salesmen left, Darrel Stokes, Public Works Foreman, Jamie
Jones, Public Works Maintenance Foreman, Henry Jackman, Dwight Angleton,
Larry Kress, and Brian Laver, Allen County Public Works employees, joined
the meeting to state their opinions from running the each of the machines
brought in for demonstration. Discussion followed, opinions were about
split between the two machines. No action was taken.
The motor grader would be paid for out of Special
Machinery; the bulldozer will be paid for out of landfill funds.
Bill requested purchase a stump grinder for a Bobcat
from White Star for $4,100.00, Martin Tractor for $6,069.00. He stated to
buy it would pay for itself within 5 weeks if compared to the cost of
renting. Commissioner Thompson moved to accept the $4,100 from White Star.
Commissioner Works seconded, motion passed. 3-0-0.
Bill and Darrell discussed the cleanup within the
county. Residents in the county will be responsible to clean up their own
brush. Commissioners will open the landfill for the next three Sunday’s
from 1-5 for convenience to Allen County residents for brush only. The
landfill will not accept general dumping on Sundays.
John Feeback, and Gary Lower, Fagan Representatives,
and Ron Holman, Allen County Maintenance Director, discussed the heat
within the courthouse. Mr. Feeback discussed what was causing the problem.
He explained the work on Friday was put towards the contract cost.
Discussion followed. Mr. Feeback suggested replacing an outside sensor on
the boiler. He discussed what should be done to make the courthouse more
energy efficient, and keeping in compliance with the state regulations. He
stated the jail and the assembly room are both on steam heat. Discussion
followed on problems to be fixed. Gary stated he took pride in his work
and enjoyed working with Allen County.
John discussed the asbestos removal. He stated they
should be sure to clean it good and seal it off really good.
David Beck, Emergency Management Director, recommended
to leave the disaster resolution in effect for its total seven days. David
discussed the meeting he has set up for Wednesday, February 6, 2002. His
meeting is to determine the cost of the disaster. Each municipality and
county representative is supposed to provide cost estimates.
David discussed the possibility of clerical work help
for the next month. Discussion followed. Commissioners denied the request
for clerical help do to time it would take to train a person; however,
they offered the assistance of a part time employee’s knowledge to proof
read the letters and other out going information.
David discussed the flow of messages into his office.
He discussed the messages received from Red Cross contacting the Sheriff’s
office. The Sheriff’s office did not refer the call to his cell phone as
he had requested for all calls that could pertain to this disaster in
performing duties for the Sheriff’s Office. This could be from workload
and not having any one in the office with Emergency Management training
when he is out. Discussion followed on possible solutions. No action was
taken.
David praised the cities for all their hard work and
cooperation in dealing with this disaster with such a workload. But was
concerned about lack of use of County Emergency Operation Center (E.O.C.)
in this disaster he felt this would have improved communications and
reduced lag time in getting information in and out of his office.
Discussion followed as to how to solve this problem. Commissioners
suggested David set up a meeting to get a contact person from each
municipality, electric company or anyone that should be contacted during a
disaster.
Sandra Drake, Allen County Appraiser, reported
landscaping is not included into the value of a home. She presented Kansas
Division of Property Valuation for 2002 Agricultural Use Values for Allen
County on dry cropland and grassland (native and tame). Discussion
followed.
Bill discussed hiring seasonal employees early.
Discussion followed. No action was taken.
Bill discussed Berry Tractors service agreement for the
Komatsu machinery in comparison to CAT‘s service agreement. Discussion
followed. Commissioner Works moved to accept the bid from Berry Tractor
for a 2002 Model Komatsu GD655-3 Motor Grader for $126,821.00 (which is
the $122,573.00 plus the $4,248.00 for 5 year/5,000 hours full machine
warranty). Commissioner Thompson seconded, motion passed 3-0-0.
Commissioner Thompson moved to accept the bid from
Berry Tractor for a 2002 Komatsu D65EX-12LT with cab for $179,509.00
(which is the $165,715.00 plus the $3,794.00 for additional 5 year/5,000
hours full machine warranty). Commissioner Works seconded, motion passed
3-0-0.
Commissioner Works moved to approve the request for
zoning for Monarch presented by the Planning Board at their January 29,
2002 meeting. Commissioner Thompson seconded, motion passed 3-0-0.
Alan Weber, Allen County Counselor, discussed the Fagan
Company contract. No action was taken.
Commissioners discussed the Allen County Hospital
Advisory Board appointee. Commissioners are visiting with their prospects.
Commissioners discussed the PCB appointees. No action
was taken.
Commissioners approved the following documents:
a) Clerk's vouchers totaling $
With no further business to come before the board, the meeting was
adjourned until February 12, 2002 at 8:30 a.m. in the Commission room of
the courthouse.
