Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
March 12, 2002

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Walt Regehr, Jr., Commissioner Dick Works, Commissioner Kent Thompson, and Sherrie L. Riebel, County Clerk.

Commissioners corrected and approved the minutes of the March 5, 2002 meeting.

Don Erbert, Allen County resident, discussed sewer problems in Sewer District #2, but was present to listen to the Crossland presentation at 10 o’clock.

Gary Parker, Allen County resident, discussed in a conference call with the commissioners, the Presbyterian Church at Moran. He reported closing services at the church will be on March 24, and sale will be on April 6. Gary discussed selling parts and pieces of the church during the auction. Discussion followed. Items donated to the County will need to be moved out after March 25, 2002.

Marty Taylor, Zoning/LE.P.P./G.I.S., discussed the county G.I.S. maps from the State. They will cost us about $14,000.00. He requested to re-fly the cities to gain higher resolution. The current maps were flown in 1987. Woodson County has requested Allen County pay half with them for equipment for G.I.S., one being a base receiver and two pieces of equipment that will have to be placed in certain places. The county’s portion would be approx. $3,100 (total of $6,200.) Discussion followed. These are used in surveying. Woodson County will be purchasing the equipment even if Allen County doesn’t purchase. Woodson County is having their county flown this year by a private company. Commissioner Works moved to split the cost of the equipment with Woodson County. Commissioner Thompson seconded, motion passed. 3-0-0.

Commissioners discussed the phonebook’s are not reporting the 911 addresses. It was reported it is the responsibility of the resident to call the phone company and request the change be printed in the phonebook.

Gary Stout, Stout Electric Company, presented bids to install ceiling fans, three in Treasurer’s, one in Public Works, and one in District Court. Discussion followed. The cost would run around $600.00 for all five.

Bill King, Public Works Director, presented bids for Noxious Weed Chemicals. Bids were received by Van Diest Company for Buccaneer Mirage – 200 Gal. For $23.94 per gallon, Tordon 22K for $77.15 per gallon, 2,4 – D for $9.18 per gallon, Escort $17.85 per oz., Remedy 200 gallon for $81.22 per gallon and Plateau 10 gallon for $270.52 per gallon; UAP Pueblo for Buccaneer Mirage – 200 Gal. For $21.50 per gallon, Tordon 22K for $77.15 per gallon, 2,4 – D for $9.10 per gallon, Escort $17.85 per oz, Remedy 200 gallon for $80.95 per gallon and Plateau 10 gallon for $270.52 per gallon; Beachner for Buccaneer Mirage – 200 Gal. For $49.50 per gallon, Tordon 22K for $89.00 per gallon, 2,4 – D for $10.75 per gallon, Escort $19.90 per oz , Remedy 200 gallon for $95.50 per gallon and Plateau 10 gallon for $293.10 per gallon and AG Choice for Buccaneer Mirage – 200 Gal. For $24.95 per gallon, Tordon 22K for $83.50 per gallon, 2,4 – D for $10.99 per gallon, Escort $19.77 per oz, Remedy 200 gallon for $87.95 per gallon and Plateau 10 gallon for $302.90 per gallon. Discussion followed. Commissioner Works moved to accept the bid from Pueblo. Commissioner Thompson seconded, motion passed. 3-0-0.

Bill discussed an upcoming meeting with Roy Owens, plant manager at Monarch Cement about a road south of Humboldt.

Bill reported the county crew would be doing clean up on the square as soon as the ground hardens enough to get on the lawn without rutting. He reported several of the road crew is back to road grading.

Commissioners set April 2, 2002 as the Public Hearing date for the 5-Year Bridge Plan.

Commissioners discussed the removing items from the Presbyterian Church that Moran congregation is donating to the Moran Senior/Community Center during the week of March 25, 2002.

Sherrie requested the county pay for half the employee’s cost of the April 6, 2002 Health Fair. Commissioner Works moved to approve the county to pay half cost for blood chemistry test ($20.00), which would be $10.00 at the Health Fair. Commissioner Regehr seconded, motion passed 2-0-1.

Commissioners discussed a "Burn Out" at the Allen County Airport. No action was taken at this time.

Jim Thomason, Crossland Construction Company, Inc. Project Manager/Estimator, presented information on Crossland. The reason why he wanted to speak to the Commissioners was to discuss a Construction Manager’s (CM) job and why there should be a CM hired. A CM would come up with a cost of the construction, they would set budget for each job bid in the project, then bid the jobs, any monies left over in the budget goes back to the county. All bids would be directly to the owner. They would advertise 21 days before biding the work package, then they would bid the work package, open bid s to make sure all is included that needs to be and refer the best to the Commissioners. He stated this is the best way to get maximum benefits. The ad should request quotes from the CM; to include RFQ (Request for Quotes) general conditions (water run off, job trailer, testing, clean up, site clean up, telephone and other related items), fees and pre construction fee to be established up front. Discussion followed. He stated if there are local sub’s it would be important to have them bid the jobs they specialize in. He highly suggested the Commissioners get a CM, instead of a general contractor, which bids every phase. Commissioner Works stated the previous Jail Committee had recommended the County hire a Construction Manager. Jim discussed some issues that had come up at the Neosho County Jail. Discussion followed with Don Erbert and Jim on what the project would entail. No action was taken.

Carl Eyman, K-Worc Deputy Administrator, was present in the Commissioner meeting to discuss the renewal of the county’s causality and property insurance.

Commissioner Thompson moved all offices within the county are to deliver all monies received, including fees, donations, and all other monies to the Allen County Treasurer for daily deposit. Commissioner Works second, motion passed 3-0-0.

Alan Weber, Allen County Counselor, discussed the contract with the architect. He reported the commission should get the monies in line before entering the schematic design with the architect. Commissioners reviewed the resolution. Thereupon there was presented a Resolution entitled:

A RESOLUTION REQUESTING ALLEN COUNTY, KANSAS, PUBLIC BUILDING COMMISSION TO ISSUE REVENUE BONDS IN AN AMOUNT NOT TO EXCEED $2,900,000 FOR THE PURPOSE OF PAYING ALL OR A PORTION OF THE COSTS TO CONSTRUCT AND EQUIP A DETENTION FACILITY COURTHOUSE IMPROVEMENT IN ALLEN COUNTY, KANSAS.

 

Thereupon Commissioner Thompson moved that said Resolution be adopted. The motion was seconded by Commissioner Works. Said Resolution was duly read and considered, and upon being put, the motion for the adoption of said Resolution was carried by the vote of the governing body, the vote being as follows:

Aye: Commissioner Regehr, Commissioner Works, and Commissioner Thompson

Thereupon, the Resolution having been received a majority vote of the members of the governing body, the Chairman declared said Resolution duly adopted and the Resolution was then duly numbered Resolution No. 200204 and was signed by the governing body and attested by the Clerk.

WHEREAS, the governing body of Allen County, Kansas (the "County") has heretofore determined it to be necessary to construct, furnish and equip a detention facility courthouse improvement in the County (the "Project"); and

WHEREAS, the estimated costs of the Project are $2,900,000; and

WHEREAS, under the authority of K.S.A. 12-1757 et seq. (the "Act"), the County has heretofore created the Allen County, Kansas Public Building Commission, a municipal corporation of the State of Kansas (the "PBC"); and

WHEREAS, the PBC has the power and authority under the Act to issue revenue bonds to provide funds for the purpose of paying all or a portion of the costs of the Project; and

WHEREAS, the governing body deems it advisable to request that the PBC provide for the financing of the Project.

SECTION 1.   Construction of Project. It is hereby deemed and declared to be necessary to construct, furnish and equip the Project at an estimated cost of $2,900,000.

SECTION 2.   Financing of Project. In order to pay all or a portion of the costs of the Project and related financing costs, it is necessary and desirable for the PBC to issue revenue bonds in one or more series (the "Bonds"). It is hereby requested that the PBC issue the Bonds in an aggregate amount of not to exceed $2,900,000, in accordance with the provisions of the Act, K.S.A. 10-1201 et seq., and all other laws of the State of Kansas supplemental thereto or amendatory thereof. The governing body of the County also hereby declares an intent to enter into a lease or lease-purchase agreement with the PBC pursuant to the Act to provide for the source of repayments of the Bonds and other expenses.   

SECTION 3.   Effective Date. This resolution shall be effective from and after its adoption.

ADOPTED by the governing body of Allen County, Kansas on March 12, 2002

Commissioners discussed the Allen County Hospital Advisory Board. Commissioner Thompson moved to reappoint Judy Works to service another term on the Allen County Hospital Advisory Board. Commissioner Regehr seconded, motion passed 2-0-1. Commissioner Works abstained.

Commissioners discussed the county’s insurance on causality and property. Discussion followed. Commissioner Works moved to renew the policy with Murrill Insurance Company for 2002. Commissioner Thompson seconded, motion passed 3-0-0.

Rev. Bob Bardean, Presbyterian Church, discussed the church in Moran. Discussion followed. The board will give the land to the County for the removal of the church. The Commissioners will have Alan draw up a deed for transfer of land, the county will do a title search, and the board will provide information.

Commissioners approved the following documents:

a) Clerk's vouchers totaling $

b) Abatement Orders

c) Payroll changes

With no further business to come before the board, the meeting was adjourned until March 19, 2002 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.