Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
March 19, 2002

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Walt Regehr, Jr., Commissioner Kent Thompson, and Sherrie L. Riebel, County Clerk. Commissioner Dick Works was absent.

Commissioners corrected and approved the minutes of the March 12, 2002 meeting.

Ron Holman, House Maintenance, discussed the men’s restroom. The urinals are not automatically flushing like they should. Commissioners discussed checking into an electrical flush as apposed to manual flush.

Ron reported the floors have all been waxed and buffed. He thanked the Commissioners for allowing him to have part time help on the floors.

Ron reported Fagan is supposed to be at the courthouse this week to work on the assembly room air.

Commissioners approved the Community Action Building seniors to use the office space vacated by SEK-Cap to use for storage.

Commissioners discussed 911 addresses. Southwestern Bell will change from rural routes to 911 addresses if county requests these changes, Craw-Kan said all rural routes should have been changed when 911 was implemented, Sprint customers are responsible for making these changes on their own, and LaHarpe Telephone customers are currently using 911 addresses.

Sandra Drake, Allen County Appraiser, reported she was in compliance with her commercial values.

Bill King, Public Works Director, discussed the clean up on the square. Several of the trees were damaged so much they had to come down.

Bill King, Public Works Director, Darrell Stokes, Public Works Foreman, Jamie Jones, Maintenance Foreman, Hal Wray, Public Works back hoe employee, Richard Johnson, Martin Tractor representative, Jim Harris, Berry Tractor representative, David Austin, Sellers Tractor representative, were present for bid openings for a Backhoe. Bids were received from Berry Tractor for a 2002 Komatsu WB 140-2 for $62,918.00 less $11,500.00 trade allowance for a total of $51,418.00 (less $3,785.00 if different warranty), warranty full machine 5 years-5,000 hours, delivery time would be 30-60 days, all oil, filters and antifreeze 5 years or 5,000 hours guarantee trade back at 5 years or 5,000 hours at $30,000; Sellers Tractor for a 2002 JCB 214 Series III for $57,316.00 less $12,000.00 trade allowance for a total of $45,316.00, warranty 1 year machine 3 year total power train, delivery time would be 60-120 days, General Purpose Bucket subtract $2,417.00, ride control add $1,050.00; and Martin Tractor for a 2002 CAT 420D for $64,140.00 less $10,500.00 trade allowance for a total of $53,640.00, warranty 12 month/1500hour full machine and 60 month.7500 hours power train, delivery time would be 9 weeks, for full machine 5 year or 7500 hours warranty add $4,020.00 for a General Purpose Bucket subtract $1,500.00, ride control add $1,210.00, bucket quick coupler add $1,361.00, and hoe clamp thumb add $3,100.00. also a bid was received to purchase the 1987 Case 580E Backhoe from Ronald Lynch for $6,508.27. Jim Harris explained why the 2002 Komatsu from Berry Tractor would be the best machine for the job. Richard Johnson explained why the 2002 CAT from Martin Tractor would be the best and how well it works. David Austin explained why the 2002 JCB from Sellers Tractor would be the best and the history of the JCB equipment. Hal, Jamie and Darrell all gave their option of running the different backhoe. Discussion followed on the advantages of each backhoe. Commissioner Thompson moved to purchase the 2002 CAT 420 Backhoe from Martin Tractor. Commissioner Regehr seconded, motion passed 2-0-0.

Bill reported he would be meeting with the Allen County Advisory Board next week March 26^th, 7:30p.m. at the Airport.

Mark Murrill, Murrill Insurance Company, thanked the commissioners for another year. Discussion followed on premiums and service. Mark explained the 2002 premium was for $114,577.00 less the $8,517.40 credit for a total of $106,059.60. Discussion followed.

Mark discussed increases on property due to inflation and payroll due to increases, which will increase the actual 2002 premium.

Bill Frederick, Allen County resident, discussed fence problems that started with the ice storm. He explained the road crew came through and cleaned up taking his gate. Discussion followed on other items of concern. The commissioners will forward these items to Public Works.

Donald Leapheart, City of Iola Fire Chief/EMS Director, and Ron Conaway, EMT Paramedic, discussed defiberators. He received bids from Medical Equipment Consultants, Inc. for $9,850.00 each for two Lifepak 12 defibulators with pacing, 12-lead, carry case, main cable, Therapy cable, limb cable, precord cable, battery, manual, electrodes, SP02, fax modem, warranty 12MO P/L and Progressive Medical International for $9,850.00 each, carry case, main cable, therapy cable, 4LD, limb cable, 6LD, precord cable, battery, manual, electrodes, fax modem, and warranty 12MO P/L, and First BioMedical. They had received a total of five bids, presenting only two to the Commissioners. Ron stated the best offer was from Medical Equipment Consultants, Inc. Discussion followed on which is the best and most efficient.

Commissioner Thompson moved to purchase the two pieces of equipment from Medical Equipment Consultant for $9,850 each. Commissioner Regehr seconded, motion passed 2-0-0.

Chief Leapheart discussed a grant being offered from the State of Kansas. He explained now would be a good time to put in for a tanker truck for the Fire Department. He explained the grant would call for a 10% match on the part of the county. Discussion followed. Commissioners approved Chief Leapheart to proceed in checking into the options of getting the grant.

The Allen County, Kansas Public Building Commission (the "Commission") met at the usual meeting place in Allen County, Kansas on March 19, 2002, at 11:00 a.m. The following members of the Commission were present: Jean Barber, PBC President, Loren Korte, PBC VP, Ron Moore, PBC Secretary. The following members of the Commission were absent: None

Thereupon, there was presented a Resolution entitled:

The Resolution was considered and discussed; and thereupon on motion of Commissioner Korte, seconded by Commissioner Moore, the Resolution was adopted by the following vote:

Aye: Jean Barber, Ron Moore, and Loren Korte.

Nay: none.

Thereupon, the Resolution having been adopted by vote of the members of the Board it was given No. PBC200202 was signed by the President and attested by the Secretary.

RESOLUTION NO. PBC200202

A RESOLUTION DECLARING IT NECESSARY FOR ALLEN COUNTY, KANSAS PUBLIC BUILDING COMMISSION TO PAY ALL OR A PORTION OF THE COSTS TO CONSTRUCT AND EQUIP A DETENTION FACILITY COURTHOUSE IMPROVEMENT IN ALLEN COUNTY, KANSAS; AND TO ISSUE REVENUE BONDS IN AN AMOUNT NOT TO EXCEED $2,900,000 FOR THE PURPOSE OF PAYING ALL OR A PORTION OF THE COSTS THEREOF AND RELATED FINANCING COSTS.

WHEREAS, under the authority of K.S.A. 12-1757 et seq. and Allen County, Kansas (the "County") Resolution No. 200201 (jointly, the "Act"), Allen County, Kansas Public Building Commission (the "PBC"), a municipal corporation of the State of Kansas, has heretofore been created by action duly taken by the governing body (the "Board") of the County; and

WHEREAS, the PBC has the power and authority under the Act to issue revenue bonds to construct, furnish and equip a detention facility courthouse improvement in the County (the "Project"); and

WHEREAS, the Board, by its Resolution No. 200204, has made request of the PBC that the PBC undertake the Project and provide for the financing thereof at a cost of not to exceed $2,900,000.

NOW, THEREFORE, BE IT RESOLVED BY ALLEN COUNTY, KANSAS PUBLIC BUILDING COMMISSION:

SECTION 1. The Project. It is hereby deemed and declared to be necessary, based on the request of the Board, to construct, furnish and equip the Project.

SECTION 2. Revenue Bonds. In order to pay all or a portion of the costs of the Project and related financing costs, it is necessary and desirable for the PBC to issue revenue bonds in one or more series (the "Bonds") in an aggregate amount not to exceed $2,900,000 to be issued in accordance with the provisions of the Act, K.S.A. 10-1201 et seq., and all other laws of the State of Kansas supplemental thereto or amendatory thereof. The Bonds shall be revenue bonds of the PBC payable solely and only from the rentals received by the PBC from a lease or lease-purchase agreement entered into with the County pursuant to the Act. The Bonds may be issued to reimburse expenditures for costs of the Project made after the date that is 60 days prior to this date and otherwise as permitted by U.S. Treasury Regulation §1.150-2.

SECTION 3. Effective Date; Protest. This Resolution shall be published once a week for two consecutive weeks in the official newspaper of the County and shall be effective from and after its adoption by the PBC and such publication in the official County newspaper, except that, if, within 30 days of the date of the last of said publications, a petition in opposition to this Resolution, signed by not less than 5% of the County electors, is filed with the County Clerk, the Project shall not be undertaken and Bonds shall not be issued unless and until such matters are approved at a County special or general election.

ADOPTED by Allen County, Kansas Public Building Commission on March 19, 2002.

Alan Weber, Allen County Counselor, was present for the meeting.

Commissioners will not be meeting on March 26, 2002.

Commissioners approved the following documents:

a) Clerk's vouchers totaling $ 66,724.47

b) Abatement # 220 value 66, $ 7.58, for tax roll of 2001

c) Clerk's Journal Entries # 11-12

With no further business to come before the board, the meeting was adjourned until April 2, 2002 at 8:30 a.m. in the Commission room of the courthouse.

absent Walt Regehr, Jr., Chairperson 

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.