IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
July 9, 2002
The Allen County Board of
Commissioners met in regular session at 8:30 a.m. with Chairperson Walt
Regehr, Jr., Commissioner Dick Works, Commissioner Kent Thompson, and
Sherrie L. Riebel, County Clerk.
Commissioners corrected
and approved the minutes of the July 2, 2002 meeting.
Rodney Burns, Hutinett,
Schlotterbeck & Burns Auditing Service, reviewed the Allen County
Audit with the Commissioners. He reported all left was the fee offices.
Discussion followed on flat amounts paid to the Sheriff’s office on
uniforms, car washes and phone costs. He stated receipts or itemized
listings should be listed on the vouchers, this would be for any
department within the county.
Rodney discussed the
closing of Employee Benefits Fund in 2001. He reported two JJA funds were
in the red at the end of 2001, but has been corrected by combining the JJA
funds for 2002.
Alfred Link, Allen County
resident, thanked the commissioners for their support on the Eternal
Flame. They stated they would pass on the thanks to the Public Works
Department.
Marty Taylor, L.E.P.P./G.I.S/Zoning
Administrator, discussed grant funding for L.E.P.P. He reported the state
grant would be for $3,000.00 less than the last grant. Marty has applied
for a separate grant that will pay $2,000.00.
Bill King, Public Works
Director, presented "an agreement relative to performing certain work
and/or the occupancy of the County’s highway right of way by the
facilities of a Utility". Commissioners reviewed and signed.
Bill discussed some of the
right a way requests for the bridge project #1C-3663-01. Discussion
followed.
Commissioners discussed the Moran
Senior/Community Center with Roy Moorehouse, contractor, Alan Weber, Allen
County Counselor, and Bill King. Mr. Moorehouse discussed the position of
the center on the parcel of land and the success of stress panel building.
Discussion followed. Commissioner Works moved to approve the bid as
presented from Roy Moorehouse for $99,950.00 plus the deduct of $2,000.00
for the Nova Brick half high on front side. Commissioner Thompson
seconded, motion passed 3-0-0. Mr. Moorehouse and Commissioners signed a
construction agreement.
Bill reported Monarch Cement would be
hauling several loads of clinkers from Ash Grove to Monarch to be ground.
Commissioners will invite Roy Owens to visit with them at a Commissioner
Meeting.
Bill discussed a demonstration of a
machine for alternative cover at the landfill. The demo will be set up for
1:00 p.m. on July 23, 2002.
Commissioner Regehr discussed the request
on Oregon Road to raise the speed limit to 55 miles per hour. Discussion
followed. No action was taken at this time.
Bill suggested that while looking at speed
limits the Commissioners should look at Central Street from the racetrack
to the east should be raised to 55.
Robbie Atkins, Allen County Sheriff,
presented parts and pieces of mortar and metal from cell #2. Discussion
followed. He explained who qualifies to be put into what cells. Discussion
followed on the possibility to shut the jail down and ship all the
prisoners to Neosho County. Bill King will look into what help his men
might be able to provide for this project in repairing the cell.
Robbie discussed some of the items
discussed earlier in the meeting concerning vouchers. Mr. Burns discussed
the Sheriff’s Books. He discussed the missing $1,000.00 bond money. He
reported for 2002 the Sheriff’s Office is turning monies in daily to the
Treasurer’s Office.
Commissioners discussed the use of county
vehicles not on an emergency basis. Commissioners will have Alan review
the statutes.
Sheriff Atkins discussed the new jail
having a commissary. Discussion followed. No decision was made at this
time.
Commissioners asked Sheriff Atkins to
serve on the Jail Construction Committee. He accepted.
A county resident was present to ask who
would be in charge if the sheriff were out of town, since the sheriff has
not appointed an Undersheriff. Discussion followed.
Dave Beck was present to discuss KHP DP
Sub-Grant information. He has received material in reference to the grant.
The main focus is HAZMAT. Bids were received for upgrade of Microsoft
Office Pro. Advantage Computer Enterprises XP $325, 2000 $325. Iola
Computer Products XP $399. Dave will check into which program will best
suit his needs to install. No decision was made on which system to
purchase. Discussion followed on the equipment required and those
recommended for the KHP DP grant. Commissioners ask Dave to use his best
judgment on the matter. Dave also discussed the 911-telephone listing and
it is now the customer’s responsibility to notify the phone company for
their address changes. Dave will check into contacting residents who do
not have a 911 address listed in phone books. He announced that four
firefighters would be attending training associated with the HAZMAT HMEP
in Mississippi at the end of July.
Alan Weber was in to discuss which
employees are allowed overnight vehicles. Alan will check into the
legality of these overnight vehicles. A discussion centered on the missing
funds from the sheriff’s office. The insurance company was notified and
a decision is pending.
Sheriff Atkins notified commissioners that
Lee Brock Moody would be in charge while he is away from the county.
Commissioners approved the following
documents:
a) Clerk's Journal Entries # 39
b) Clerk's vouchers
totaling $283,725.77
c) Abatement # , $ ,value , for tax
roll
With no further business to come before
the board, the meeting was adjourned until July 16, 2002 at 8:30 a.m. in
the Commission room of the courthouse.
