Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
July 23, 2002

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Walt Regehr, Jr., Commissioner Dick Works, Commissioner Kent Thompson, and Sherrie L. Riebel, County Clerk.

Commissioners corrected and approved the minutes of the July 16, 2002 meeting.

Ron Holman, Maintance Director, reported on a state inspection on the boiler. Don Murray, D & R, explained how the boiler works and what it would entail in cleaning. The cost of cleaning the boiler would run around $2,000.00. He stated he would not like to give a solid estimate due to it being hard to tell what it will take to clean and fix up. Ron received a bid from Lippert Mechanical Service Corp. for $6, 824.00 to clean the boiler in regards to the state inspection report. Discussion followed. Commissioner Thompson moved to hire D & R to clean the boiler. Commissioner Works seconded, motion passed 3-0-0.

Commissioners discussed the possibility of hiring D & R for an annual contract on the boiler. Bids would go out in September. No action was taken at this time.

Ron discussed information he has received on seminars pertaining to chillers and boilers. Discussion followed.

Ron discussed replacing the directory boards. He received bids for a magnetic directory from Iola Office Supply for $264.84& 29.95 for 148 alpha set; Service Supply in Chanute for $267.50. Discussion followed. Commissioner Thompson moved to purchase two directories from Iola Office Supplies plus alpha sets needed. Commissioner Works seconded, motion passed 3-0-0.

Ron presented a design submitted by the Iola Tree Board for trees in the courtyard. Discussion followed on the design of the courthouse for sight with or without trees. Ron reported a sorority wants to plant shrubs around the Eternal Flame. Commissioners requested more information on tree types. No action was taken at this time.

Commissioner Thompson moved to go into executive session for ten minutes to discuss property acquisition on bridge project #1C-3663-01. Those present will be Commission Regehr, Commissioner Thompson, Commissioner Works, Bill King, Public Works Director and Sherrie L. Riebel, Clerk. Commissioner Works seconded, motion passed 3-0-0. The time is 9:03. Commissioners reconvened at 9:12. No action was taken.

Bill King, Public Works Director, requested Steve Cole to carryover 52 hours of vacation to be taken within six months. Commissioner Works moved to approve the carryover. Commissioner Thompson seconded, motion passed. 3-0-0.

Bill discussed Burns & McDonnell Engineers for the landfill expansion project. Discussion followed.

Bill discussed the demo for alternate cover at the landfill at 1:00 p.m. He stated he has invited the engineers and state inspectors to the demo.

Bill discussed items at the Moran Senior/Community Center such as the kitchen, siding, and etc. Commissioner Thompson presented drawings of the proposed kitchen. Commissioners reviewed and discussed. Commissioner Works will visit with Roy Moorehouse on their concerns of KDHE compliance requirements.

Sherrie L. Riebel, Allen County Clerk, presented two more bills from Bill Barnum for grave markers for veterans. Discussion followed. No action was taken at this time.

Florence Utley, Iola Senior Center representative, requested monies from the dances be used to purchase the center a 19" color TV. The old black and white will be sold on sealed bid by the senior center. Commissioners approved.

Becky Nigles, Iola Area Chamber of Commerce, sent word on July 26, 2002, at 9:00 a.m. that HWY #169 will be dedicated as the "Robert Talkington Highway".

Clerk Riebel presented a Notice of Filing of Petition of Billy & Alice Dowell, owners of certain adjacent land outside Anderson County Rural Water District #5, Allen County, Kansas to become Attached to Anderson County Rural Water District #5. Commissioners so ordered:

DISTRICT NO 5, ALLEN COUNTY, KANSAS.

Robbie Atkins, Allen County Sheriff, presented an audit from the Kansas Highway Patrol. He explained what the audit entailed. The sheriff’s office is responsible for maintaining records for theft, missing persons and etc. He reported Allen County has come close to passing the audit. He reported the Sheriff’s Office now has SOP (Standard Operating Procedures). He reported he has been working with the Kansas Highway Department on a high security access to records.

Sheriff Atkins discussed his training in Denver. He reported he’d learned information on transitional training for the new jail.

Sheriff Atkins reported he has been accepted to attend the National Training for First Time Sheriffs. He will be attending in September a two-week course at a cost of $500.00 for the training course plus travel, room and food.

Sheriff Atkins thanked the Public Works Department for the work in the jail. Discussion followed.

Sheriff Atkins reported Damon Geisler gave his resignation effective July 31, 2002. Damon has accepted an offer from Humboldt Police Department, making more money.

Rodney Burns, Hutinett, Schlotterbeck, & Burns, worked with the commissioners for a proposed budget for 2003. Rodney reported that budgets entered as submitted would cause a 52.927 mill levy compared to 39.340 for 2002. July valuations are down from November 2001. Discussion followed on what could be done to cut the mill levy. No action was taken at this time.

Joe Lopeman, Allen County resident, discussed old vehicles being stored up on adjoining land. Commissioners explained Allen County has a nuisance abatement act resolution concerning old cars; they will forward the complaint to Marty Taylor, Zoning Administrator.

Judy Richey, SEK Health Director and Chardell Hastings, discussed the bio-terrorism plan they have been working on. They reported they have had help from David Beck, Allen County Emergency Management and Donald Leapheart, City of Iola/Allen County EMS Director.

Donald Leapheart, City of Iola/Allen County EMS Director, discussed having a meeting with all the fire chiefs, established or volunteer, in Allen County. Discussion followed on what the meeting would accomplish. No date was set at this time.

Bill discussed dirt coverage on the landfill dumping area. Discussion followed on the request from Yoho & Son Tire Service to dump out of county tires at a lower cost than the established rates at the Allen County Landfill. Commissioners denied the request at this time.

Alan Weber, Allen County Counselor, was present for discussions.

Commissioners adjourned to meet for a demonstration of alternate coverage for the landfill at the landfill at 1 o’clock. No decision made at this time.

Commissioners adjourned at the landfill.

Commissioners approved the following documents:

a) Clerk's Journal Entries # 41-42

b) Clerk's vouchers totaling $

 

With no further business to come before the board, the meeting was adjourned until July 30, 2002 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.