Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
October 22, 2002

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Walt Regehr, Jr., Commissioner Dick Works, Commissioner Kent Thompson, and Sherrie L. Riebel, County Clerk.

Commissioners corrected and approved the minutes of the October 15, 2002 meeting.

Marty Taylor, Zoning/G.I.S/L.E.P.P. Administrator, discussed the L.E.P.P.’s on going grant. Discussion followed in the state’s short falls and where the extra monies would come from to make up the difference. Marty’s salary percentage will be adjusted to G.I.S.

Marty discussed the up coming zoning meeting concerning the compost pile. Discussion followed. Commissioners stressed that any concerns should be brought up at the Zoning Hearing on October 24, 2002 at 7 p.m.

Commissioner Thompson moved to go into executive session for 10 minutes to discuss non-elected personnel. The time is now 9:05. Those present will be Commissioners Regehr, Works and Thompson, Bill King, Public Works Director, Sherrie L. Riebel, Allen County Clerk. Commissioner Works seconded, motion passed 3-0-0. Commissioners reconvened at 9:15. No action was taken.

Bill King, Public Works Director, discussed a field check for bridge project #1C-3664-01 (Dead Lady’s Bridge) will be 10:30 Wednesday morning.

Bill requested to carry over 54 hours of vacation for Kim Riebel. Commissioners approved to be used within six months.

Bill discussed employees going to Peoria, Decatur & Morton, IL, to the Caterpillar Plant. Commissioners approved the trip.

Bill will be having a winter training session on November 22, 2002 in the assembly room. He explained what all would be covered.

Bill discussed William Cooks’ contract with Allen County for 2001, 2002 and the upcoming 2003. Discussion followed. Commissioners will review the contract in January for 2003.

Bill discussed the solid waste budget for 2002. He discussed encumbering for a new shop. Discussion followed.

Bill discussed the work on the roof of the courthouse, securing the hatch.

Roy Moorehouse, contractor of Moran Senior/Community Center, reported the building was finished. Discussion followed on the completion of the contract between Moorehouse and Allen County.

Glen Terrill, Shirley Ludlum, and Zelma Watkins, Moran Senior Citizen Representatives, discussed several different items concerning the use of the building. They discussed items they would like to have for the building. Commissioners discussed who should have keys to the center. Mrs. Ludlum stated she felt the Senior Board, Police and City Hall should have one. Discussion followed on ideas. Commissioners will visit with Moran City. Shirley Ludlum is the President, Zelma Watkins, Vice, Audra Maley, Secretary and Linda Houk is Treasurer, of the Moran Seniors. Discussion followed on who would serve as the Board of Directors for the center. It was decided the Commissioners would appoint one, the city would appoint one, and the Senior citizens will appoint one. Mr. Terrill stated he felt an independent board of directors that would include members of the community would be of best service to the community. The Commissioners will approve the bylaws. Mrs. Ludlum would like to have an open house for the public. Commissioners approved the open house at a day to be determined.

Commissioners will meet at the Moran Senior/Community Center at Moran at 11:00 a.m. this morning.

Alan Weber, Allen County Counselor, and Commissioners discussed the contract between Roy Moorehouse and Allen County.

Alan discussed the Hazard Communication Program and Bloodborne Pathogen Program policies.

Commissioner Works moved to approve the proposed Hazard Communication Program and Bloodborne Pathogen Program policies. Commissioner Thompson seconded, motion passed 3-0-0.

Sandra Drake, Allen County Appraiser, stated she has a hearing in November that she needs to have council present on. Alan stated he would be available.

David Beck, Emergency Management, discussed the 1986 Blazer. He reported it has been to the maintance shop and several different issues have been determined. Discussion followed. Commissioners advised him to take it to the county shop for a determination.

David discussed the Master Fire Plan. Discussion followed. David discussed grants available. He discussed mutual aid agreements. David was not able to meet with the Ross Hauck, Fire Protection Specialist Kansas Forest Service after the initial meeting. No action was taken at this time.

David discussed Domestic Preparedness Sub-grant. He explained the qualifications and needs.

David reported on the grant for Hazmat Operations Training. He reported due to lack of attendance the class was canceled. Discussion followed.

David discussed an assessment at Humboldt High School for high wind refuge. He had received training last spring from FEMA.

David reported S.L.A. grant report was due to the Kansas Division of Emergency Management on October 14, 2002. He is still preparing the report.

Marty discussed old used tires as wind break. The state regulations state if there is not regulations in the Zoning regulations it must be approved by the County Commission. Discussion followed. Marty will check into the regulations.

Commissioners reviewed and approved Resolution No. 200211.

PROHIBITING THE USE OF WRITE-IN STICKERS

WHEREAS Allen County uses an optical scanning system for election purposes and this system is used and maintained pursuant to K.S.A. 25-4601 et seq.; and since acquiring the optical scanning system, the Allen County Election Officer has determined that the proper functioning of the electronic vote counting machine and efficient conduct of elections require that valid write-in votes must be handwritten on the ballot and cast in the appropriate place; the use of stickers placed on the ballots by voters for such purposes should be prohibited.

THEREFORE, effective the date of this Resolution shall be the official policy and practice of the Allen County Election Officer; that a valid write-in vote for ballots counted by the optical scanning system shall be handwritten on the ballot and cast in its appropriate place on the ballot. No stickers are to be placed on any ballot, and any attempted vote for a write-in candidate by placing a sticker on the ballot will be counted through resolution board.

Commissioner Thompson moved to approve Resolution #200211. Commissioner Regehr seconded, motion passed 3-0-0. PASSED AND APPROVED, this 22^nd day of October 2002.

Commissioners adjourned to meet at Moran Senior/Community Center.

Commissioners stated the floor needs to be waxed before any moving in is done.

Commissioners approved the following documents:

a) Clerk's vouchers totaling $238,198.62

b) Clerk's Journal Entries #67

With no further business to come before the board, the meeting was adjourned until October 29, 2002 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.