IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
October 29, 2002
The Allen County Board of Commissioners met in regular
session at 8:30 a.m. with Chairperson Walt Regehr,
Jr., Commissioner Dick Works, Commissioner Kent Thompson, and
Sherrie L. Riebel, County Clerk.
Commissioners corrected and approved the minutes of the
October 22, 2002 meeting.
Ron Holman, Allen County Maintenance Director,
presented bids from Lippert Mechanical Service Corp for $4,800.00 and The
Fagan Company for $3,223.00 for fall maintenance on chiller. This would
prepare the chill for winter as well as the start up in the spring.
Discussion and comparison followed. Commissioner Works moved to accept the
bid from Fagan Company. Commission Thompson seconded, motion passed 3-0-0.
Ron presented bids for window blinds for the County
Clerk’s office. Bids were received from Decorator Supply for $511.48 for
Hunter Douglas Value Express and Homedetail for $596.40 for Levolor
Riviera Blinds and $530.60 for Levolor Monaco Blinds. Commissioner Works
moved to accept the bid from Decorator Supply. Commissioner Regehr
seconded, motion passed 3-0-0.
Marty Taylor, Zoning Administrator, reported the
Planning Board denied the request from the City of Iola for a compost site
south of Iola. Commissioner Thompson moved to uphold the decision of the
Planning Board and deny the City of Iola’s request.
Eugene Burrows, Allen County resident, discussed the
hangers at the Allen County Airport. He reported he has rented the hanger
for years and there has been no maintenance over the years. He stated the
overhead doors are impossible to open. He stated there is no security, has
a bird sanctuary, inconvenient for moving the plane for maintenance, and
other issues. He is paying 83% of a good private hanger. Commissioners
will review the situation.
Roy Moorehouse, Steve Crume Construction, was present
for any discussion on the Moran Senior/Community Center. Discussion
followed on capacity.
Bill King, Public Works Director, discussed job
openings in Public Works Department. One was a blade operator, a truck
driver and the other opening is at the landfill. Discussion followed.
Commissioners approved Bill to fill the jobs based on evaluations.
Bill discussed bailed tires. Discussion followed on the
process of preparing tires for windbreaks. Bill presented several K.S.A.’s
regulating the use of tires. If a person wanting to use bailed tires as a
windbreak they would have to apply for a zoning permit.
Bill discussed the field check last week on bridge
project #1C-3664-01 (Dead Lady Bridge) and that the bridge project
#1C-3663-01 (Nebraska Rd Bridge) is being moved up to the spring.
Discussion followed on the design of bridge project #1C-3664-01.
Commissioners reviewed and discussed the proposed
Holidays for 2003. Commissioners approve the 2003 Holidays as presented:
NEW YEAR'S DAY WEDNESDAY, JANUARY 1, 2003
MARTIN LUTHER KING DAY MONDAY, JANUARY 20, 2003
PRESIDENTS DAY MONDAY, FEBRUARY 17, 2003
MEMORIAL DAY MONDAY, MAY 26, 2003
INDEPENDENCE DAY FRIDAY, JULY 4, 2003
LABOR DAY MONDAY, SEPTEMBER 1, 2003
COLUMBUS DAY MONDAY, OCTOBER 13, 2003
VETERAN’S DAY TUESDAY, NOVEMBER 11, 2003
THANKSGIVING DAY THURSDAY, NOVEMBER 27, 2003
AFTER THANKSGIVING FRIDAY, NOVEMBER 28, 2003
CHRISTMAS DAY THURSDAY, DECEMBER 25, 2003
DAY AFTER CHRISTMAS FRIDAY, DECEMBER 26, 2003
Mike Fickel, Shaughnessy Fickel and Scott Architects,
William A. Latimer, Latimer, Sommers & Associates P.A. Engineers, Bret
D. Busse, Walter P. Moore Engineers & Consultants, Robbie Atkins,
Allen County Sheriff, Alan Weber, Allen County Counselor, Jean Barber,
Loren Korte, Allen County PBC Board, were present for a presentation by
Shaughnessy Fickel & Scott. Mr. Fickel explained some of the changes
to the existing floor plans and site plan. Question and answers followed.
Mr. Latimer explained the electrical layout for the proposed jail. He
explained the City of Iola has stated they would provide the work to
install the electric up to the jail, the county would provide the cement
pad and be responsible for the interior electricity work. Discussion
followed. Mr. Latimer discussed the pros and cons on the generator.
Discussion followed on building mechanical/electrical system. Mr. Busse
explained the pre-casting cells and why the choice of different materials
throughout the building. Discussion followed on the structure of the
building.
Mr. Fickel discussed the interior of the building. He
presented three interior color schemes. Discussion followed. "A"
scheme is the lighter color of the three, "B" is medium
darkness, and "C" is the darkest of the three. After much
discussion commissioners decided on "A". Mr. Fickel discussed
the scheduling. November 1, 2002 –Advertise for Bids, November 11, 2002
– Bid Documents available to Bidders, November 18, 2002 – Pre-bid
conference, December 3, 2002 – Bids due. Discussion followed on the
dates of the schedule. Alan stated the bids would have to be due on
December 11 or after. Bids will be due on December 17, 2002 at 9 a.m. in
the Allen County Clerk’s office and will be opened at 10:00 a.m. in the
Allen County Commissioners room. After that the commissioners and
architect will have a couple of weeks to review the bids. He presented a
list of several interested general contractors. Mr. Fickel presented a
proposed bid advertisement. Commissioners revised to fit the requirements
mentioned by Alan. This ad will be sent to Kansas City and Wichita papers
as well as the local papers. Allen County has the right to reject any or
all bids and to negotiate with a bidder. Discussion followed on the length
of the proposed project. Allen County discussed having liquidated damages
figured in to the bid process as well as the projected building time
limit. Discussion followed on liquidated damages. Commissioners recessed
to view the proposed jail site.
Commissioners reconvened.
Commissioners discussed Fire District #2 valuation for
2001.
Commissioners approved the following documents:
a) Clerk’s Vouchers $121,171.48
b) Clerk's Journal Entries # 41-42
With no further business to come before the board, the meeting was
adjourned until November 5, 2002 at 8:30 a.m. in the Commission room of
the courthouse.
