IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
December 10, 2002
The Allen County Board of Commissioners
met in a regular session at 8:30 a.m. with Chairperson Walt Regehr, Jr.,
Commissioner Dick Works, Commissioner Kent Thompson, and Sherrie L. Riebel,
Allen County Clerk.
Commissioners corrected and approved the
minutes of the December 2, and December 3, 2002 meeting.
The Commissioners met with Ron Holman,
Allen County Maintenance, to conduct his evaluation.
Sharon Utley, Allen County Treasurer,
presented bids for a computer for the treasurer’s office. Bids were
received from Advantage Computer for $1045.00 with three year warranty;
Iola Computer Products for $1045.00 with one year warranty and Amacom,
Inc. for $860.00 with one year warranty. Discussion followed. Sharon
requested to purchase from the Special Equipment fund. The dummy computer
she is replacing will be transferred to the computer room for backup.
Commissioner Thompson moved to purchase the computer from Advantage
Computer based upon the three warranty. Commissioner Works seconded,
motion passed 3-0-0
Sharon discussed a student from ACCC to
come the courthouse to observe the offices for 15 to 16 weeks. Discussion
followed. Commissioners requested Sharon obtains more information.
Bill King, Public Works Director, Bill
McAdam, and Virgil Tucker, McAdam LLC, Chris Hotop, Burns & McDonnell
Waste Consultants Inc. were in to discuss the landfill project. Bill
presented information on the bid and change orders. Mr. Hotop explained
the project, change orders and state regulations. Mr. McAdam discussed his
part in the change orders; he discussed what he had approved and what he
hadn’t approved. Discussion followed. Bill stated McAdam LLC overcame
several obstacles and has done a great job. Total project still came out
under the seconded bid.
Bill discussed EMC Insurance coverage on
the county vehicles. Discussion followed. Bill will visit some more with
EMC and Murrill Insurance on used parts on a new vehicle.
Bill discussed the new broom on the Bobcat
that was used for cleaning the sidewalks.
Bill discussed interviews he had for
mechanic position. Discussion followed. Commissioners approved Bill to
hire the candidate scoring the highest on the interview.
Bill reported he is still short an
employee at the landfill. Bill has hired the seasonal employee to work
during school break to help fill that position.
Bill discussed "call out pay"
for the road crew when called out during snowstorms and emergencies.
Commissioners will take under consideration some options.
Bill discussed a request from Monarch
Cement Company to install a guardrail along a county road south of
Humboldt. Discussion followed. Commissioners denied the request.
Bill discussed the county dumping into the
LaHarpe City lagoons. Discussion followed.
Commissioners discussed work on the Sewer
District #1 lagoons.
Commissioner Thompson moved to go into
executive session for 10 minutes to discuss non-elected personnel.
Commissioner Works seconded, motion passed 3-0-0. Those in the room will
be Commissioner Regehr, Commissioner Thompson, Commissioner Works, and
Bill King, Public Works Director. The time is 9:50 a.m. The Commissioners
reconvened at 10:00 a.m. No action was taken.
Commissioner Thompson moved to go into
executive session for 5 minutes to discuss non-elected personnel.
Commissioner Works seconded, motion passed 3-0-0. Those in the room will
be Commissioner Regehr, Commissioner Thompson, Commissioner Works, and
Bill King, Public Works Director. The time is 10:00 a.m. The Commissioners
reconvened at 10:05 a.m. No action was taken.
Sandra Nielsen, Senior Services of
Southeast Kansas Inc. Transportation Manager, requested monies to put
towards the purchase of a new minivan. She reported the City of Iola has
donated $1,200.00. Discussion followed on location of the van. She assured
the commission that the van would be located within Allen County and the
driver will be Mr. Dorsey. This van would be for general transportation.
Ms. Nielsen provided information on use, wages and need. Discussion
followed. Commissioners will take into consideration until the end of the
year.
Commissioner Thompson moved to go into
executive session for 20 minutes to discuss non-elected personnel.
Commissioner Works seconded, motion passed 3-0-0. Those in the room will
be Commissioner Regehr, Commissioner Thompson, Commissioner Works, and
Sandra Drake, Allen County Appraiser. The time is 10:40 a.m. The
Commissioners reconvened at 11:00 a.m. No action was taken.
Gerald Gray, Allen County Conservation
District Director, and Nate discussed allowing Allen County to designate
sericea lespedeza. This would allow Allen County to use a portion of state
conservation funds to establish or support a sericea lespedeza control
program in the county. Commissioners will call the Secretary of
Agriculture Jamie Clover Adams noting Allen County wishes to pursue a
designation for Allen County.
Bret Heim, Immel, Immel & Works, P.A.
attorney, discussed the Adult Misdemeanor Contract with Allen County.
Discussion followed. He proposed a $2,500.00 for monthly fees for adult
misdemeanor services. This is an increase of $150.00 more than 2002’s
monthly cost. Mr. Heim explained the cost increase is due to increase in
hours he has spent on cases, working up the paper week themselves, and
other department issues. Appeals to the District Court or jury trials will
be billed separately at a rate of $75.00/hour with a cap of $750.00 per
case. This contract does not cover child in need of care and treatment,
juvenile misdemeanors or juvenile felony matters handled by a separate
contract with other counsel. Commissioners will take the contract under
advisement.
Judge Tom Saxton discussed the adult
misdemeanor services.
Judge Saxton discussed the Wilson County
Jail situation with the Commissioners.
Alan Weber, Allen County Counselor,
discussed a request for clean up in Carlyle. Commissioner Regehr had
received a letter from concerned citizens. Discussion followed on several
issue of the same concern. Commissioners will have Marty Taylor, Zoning
Administrator view the complaint. Marty had received the letter as well
and has sent a certified letter to the landowner.
Alan discussed inventory for Allen County
Hospital. Discussion followed.
Cara Barkdoll, Allen County Register of
Deeds, discussed Resolution #200217 which would set a refund policy for
overpayment of fees paid to the Register of Deeds Office. Commissioners
reviewed and adopted. Commissioner Works moved to approve the Resolution #
200217.
A RESOLUTION SETTING A
REFUND POLICY FOR THE OVERPAYMENT OF FEES PAID TO THE REGISTER OF
DEEDS OFFICE
WHEREAS, pursuant
to KSA 19-101 the Board of County Commisioners (the Board) is authorized
to do all acts in relation to the necessary exercise of its administartive
powers and to exercise powers of home rule granted by KSA 19-101a; and
WHEREAS, pursuant
KSA 19-101a, the Board may perform all powers of local legislation and
administration it deems appropriate; and
WHEREAS,
the Register of Deeds is required to collect certain fees in connection
with the filing and recording of documents pursuant to KSA 28-115, and to
pay those fees over to the County Treasurer for deposit into the general
fund, however that statute does not direct the Register of Deeds on the
handling of overpayment of fees; and
WHEREAS, the cost
of processing refunds can exceed the amount of the overpayment;
NOW, THEREFORE, BE IT RESOLVED BY THE
BOARD OF COUNTY COMMISSIONERS OF ALLEN COUNTY, KANSAS, THAT:
SECTION 1: PROCEDURE FOR
HANDLING OVERPAYMENT OF FEES:
A
Any overpayment of fees collected by the Register of Deeds pursuant to KSA
28-115, and amendments thereto, which exceed $5.01 shall be refunded to
the person paying the fee. The Register of Deeds, upon determination of an
overpayment in excess of $5.01 shall prepare a check request and submit
the same to the County Treasurer for payment.
B No
refund shall be required if the overpayment is determined to be equal to
or less than $5.00, unless the person paying the fee requests that the
refund be provided. Any request for refund must be submitted in writing to
the Register of Deeds no later than thirty days following the date the
document was submitted for filing or recording.
SECTION 2: EFFECTIVE DATE
This resolution shall take effect January
1, 2003
Dated this 10th day of
December, 2002
Board of County Commissioners of Allen
County, Kansas
Commissioner Thompson seconded, motion
passed 3-0-0
Robbie Atkins, Allen County Sheriff,
discussed wages for new employees. Discussion followed.
Commissioners discussed the gray sheriff
truck being used. Sheriff Atkins stated he didn’t have budget for the
installation of lights and radios.
Commissioners discussed receiving grant
monies for a deputy. Sheriff Atkins stated the grant ran out in 2001.
Commissioners set the terms of the PBC
board. Jean Barber and Ron Moore will serve the four years and Loren Korte
will serve the three-year, after that the appointments will be made
annually to reappoint or appoint.
Commissioners approved the following
documents:
a) Clerk’s Vouchers totaling
$141,709.71
b) Clerk’s Journal Entries #58-60
With no further business to come before
the board, the meeting was adjourned until December 17, 2002, at 8:30 a.m.
in the commission room of the courthouse.
