Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
December 31, 2002

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Walt Regehr, Jr., Commissioner Dick Works, Commissioner Kent Thompson, and Sherrie L. Riebel, County Clerk.

Commissioners corrected and approved the minutes of the December 17, 2002 meeting.

Mr. Hal Pannell, Allen County Citizen, discussed the railroad right of way (Prairie Spirit Trail) bypass planned for City of Iola. He requested the County Commission pave the trail from the City of Iola limits north to the Allen/Anderson County line. Discussion followed on the pros and cons for landowners between here and there. Commissioners were not favorable for the trail, due to cost, use and landowners. They stated if the state wants it to be a trail they should pay 100% of the cost.

Michael Hofer, Scott Halsey, Frank Halsey, Patrick Wood, Mid-Continental Restoration Company representatives, discussed their business in regards to servicing the county on the jail project. Mr. Frank Halsey explained the history of Mid-Continental Restoration and some of their projects. Discussion followed. Commissioners thanked them for their information. No action was taken at this time.

David Beck, Emergency Management, discussed the Emergency Management accounts. Commissioners discussed the statutory requirements of an Emergency Management Coordinator.

Bill King, Public Works Director, discussed landfill closing because of the gates closing at 5:00 p.m. He proposed closing at 4:30 p.m. instead of 5 p.m. Discussion followed on employees, service and KDHE regulations. Commissioners approved this on a trial bases starting immediately.

Bill discussed needing two tractors in the New Year. He discussed an auction with tractors coming up in Humboldt. He requested approval to purchase at a reasonable price. Discussion followed on need and feasibility for tractors. Commissioners requested Bill to do some research and then will consider the request.

Bill discussed a meeting with Mike Armer, KDOT representative, concerning the airport expansion to be held later this afternoon. Discussion followed.

Bill discussed an upcoming Allen County Airport Advisory Board meeting. There are two appointments to be reappointed or appointed. No action was taken this at this time.

Bill discussed the tiles at the Moran Senior/Community Center. Bill will have it checked on again to see if the work has been done.

Robbie Atkins, Allen County Sheriff, request Phil McVey, Jailor, to carryover 112 vacation hours. Commissioners approved the carryover to be used within six months.

Commissioners discussed the Sheriff Department’s cell phone use. The total for 2002 was over $3,714.00 per month out of only 11 phones within the Sheriff Department. Sheriff Atkins stated the new cell phone plan would be $800.00 per month. Discussion followed.

Commissioners discussed the Sheriff Department needs to provide inventory for years 2001 and 2002 to the Commissioners.

Sheriff Atkins stated after the first of the month Roy Smith will be sworn in as Undersheriff.

Commissioners discussed the Emergency Management position standing with the Sheriff.

Commissioners reviewed bid requests submitted by Dan Onnen, City of Humboldt Police Chief, for five radios. Bid were received to by Hall’s Communications for TK-280/380 Kenwood for $3,530.00; Chanute Communications for CT-450 Motorola for $3,650.00; and TFCOMM for CT-450 Motorola for $3,348.15. James Light, LaHarpe Police Department, requested two of the radios. Commissioner Works moved to approve the purchase of seven radios from Hall’s Communications for TK-280/380 Kenwood for $3,530.00 due to availability and service. Commissioner Thompson seconded, motion passed 3-0-0.

Mr. Pannell discussed the Prairie Spirit Trail. He stated persons that say the trail was used extensively. Discussion followed.

Commissioner Regehr moved to go into executive session for 10 minutes to discuss non-elected personnel. Commissioner Thompson seconded, motion passed 3-0-0. The time is now 11:25 a.m. Those in the room will be Commissioners Works, Thompson and Regehr, Sheriff Atkins and Alan Weber, County Counselor. Commissioners reconvened at 11:35 a.m. No action was taken.

Commissioners discussed job positioning with David Beck on Emergency Management. David explained all of what his job entails. Discussion followed.

Commissioner Thompson moved to enter into an agreement with Immel, Immel & Works, P.A. for Adult Misdemeanor. Commissioner Regehr seconded, motion passed 2-0-1 Commissioner Works abstained.

Commissioner Thompson moved to enter into an agreement with Charles H. Apt III for Guardian Ad Litem Contract. Commissioner Works seconded, motion passed 3-0-0.

Bill discussed carryover for Public Works.

BE IT RESOLVED, by the board of County Commissioners of Allen County, Kansas:

WHEREAS, in accordance with K.S.A. 19-119 and Allen County resolution number 200219 the Board of Allen County Commissioners order a transfer in the amount of $30,800.00 from the Appraiser’s Fund to the Special Equipment Reserve Fund.

BE IT RESOLVED, by the board of County Commissioners of Allen County, Kansas:

WHEREAS, in accordance with K.S.A. 68-141F and K.S.A. 68-141G will hereby transfer

$200,000.00 from Allen County Public Works Fund to Allen County Special Machinery fund an amount not to exceed twenty-five (25%) credit to the Public Works Fund. All moneys credited to the Special Machinery Fund shall be used by Allen County for the purpose of purchasing road or bridge building machinery or equipment or the building of bridges and such fund shall not be subject to the provisions of K.S.A. 79-2925 to 79-2937 or acts amendatory thereof or supplemental thereto, except that in making the budgets of Allen County the amounts credited to and the amount expended there from shall be shown thereon for the information of the taxpayers of Allen County.

BE IT RESOLVED, by the board of County Commissioners of Allen County, Kansas:

WHEREAS, in accordance with K.S.A. 19-119 and Allen County resolution number 200221 the Board of Allen County Commissioners order a transfer in the amount of $130,000.00 from the Public Works Fund account to the General Fund.

Commissioner Thompson moved to approve Resolution #200219, 200220, & 200221. Commissioner Works seconded, motion passed 3-0-0

Sharon Utley, Allen County Treasurer, presented information faxed to the auditor for year-end closure.

a) Clerk's Journal Entries # 84-85

b) Clerk's vouchers totaling $77337.84

c) Abatements Value 90,748, $12868.96, Year

 

With no further business to come before the board, the meeting was adjourned until January 7, 2003 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.