IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
January 14, 2003
The Allen County Board of
Commissioners met in regular session at 8:30 a.m. with Chairperson Dick
Works, Commissioner Walt Regehr, Jr., Commissioner Kent Thompson, and
Sherrie L. Riebel, County Clerk.
Commissioners corrected
and approved the minutes of the January 7, 2003 meeting.
Commissioner Regehr moved
to pass the Chairmanship to Commissioner Dick Works. Commissioner Thompson
second, motion passed 3-0-0
Commissioner Regehr moved to reappoint
Lorenzo Jensen and Dr. Richard Hull to the Allen County Airport Advisory
Board. Commissioner Thompson second, motion passed 3-0-0
Commissioners moved to nominate Dave
Spangler to the Allen County Hospital Board.
Commissioner Thompson moved to reappoint
Ken Gilpin, Tom Nevans and Neal Barclay to Allen County Revolving Loan
Committee. Commissioner Regehr second, motion passed 3-0-0.
Commissioner Thompson moved to reappoint
Ed Miller to SEK Mental Health Board. Commissioner Regehr second, motion
passed 3-0-0.
Commissioner Thompson moved reappoint Andy
Dunlap and Commissioner Dick Works as his alternate to the Regional
Planning Revolving Loan Committee. Commissioner Regehr second, motion
passed 3-0-0.
Commissioner Regehr moved to reappoint Dr.
Porter, Joan Willis and Jean Barber to the Multi County Health Board.
Commissioner Thompson second, motion passed 3-0-0
Commissioner Regehr moved to reappoint
Commissioner Kent Thompson to (Resource, Conservation and Development
Committee. Commissioner Works second, motion passed 3-0-0
Commissioner Thompson moved to reappoint
Anna Mae Weilert-Works and Verna Devine to the Southeast Kansas Area
Agency on Aging Board. Commissioner Regehr second, motion passed 3-0-0.
Commissioner Thompson moved to reappoint
Ben Middleton to the SEK-AAA Advisory Council Members. Commissioner Regehr
second, motion passed 3-0-0
Commissioner Regehr moved to reappoint
Kent Thompson and Bill King, alternate, to the Southeast Kansas Solid
Waste Operating Authority and Operating Authority Board of Directors.
Commissioner Works second, motion passed 3-0-0
Commissioner Thompson moved to reappoint
Dick Works, to the Executive Committee of the Southeast Kansas Regional
Planning Commission. Commissioner Regehr second, motion passed 3-0-0
Bill King, Public Works
Director, discussed a project at Sewer District #1 lagoons. The KDHE
required some reconstruction work be done.
Bill reported William
Cook, Surveyor, would do a regular review for $50.00 and subdivision would
be $400.00 as an on call service. Discussion followed. They will try this
for a period of one year. Commissioners approved.
Bill discussed it is time
to go out for bids for a period of one year for the big items.
Bill stated he would be
keeping an eye out for used tractors.
Bill discussed the secure
load policy for the transfer of trash to the landfill. Discussion
followed. It was stated the county would be more severe on the penalty.
Commissioners discussed
with Bill what the Public Works Department was doing to prepare for the
predicted snowfall.
Bill discussed
miscellaneous roads needing work done to them.
Carolyn Moore, Allen
County Fair Board President, discussed her concern over monies for the
Allen County Fair Board. The Fair Fund is located within the General Fund.
Discussion followed. Commissioners suggested holding a reserve just in
case a cut is needed.
Commissioner Regehr moved
to approve Resolutions 200301 and Resolution 200302.
A RESOLUTION # 200301 EXEMPTING ALLEN
COUNTY, KANSAS FROM THE PROVISIONS OF K.S.A. 75-1117 (SUPP. 1978), 75-1120
(SUPP. 1982), 75-1121 (SUPP. 1988), AND 75-122 (SUPP. 1983) SO AS NOT TO
REQUIRE ALLEN COUNTY, KANSAS TO MAINTAIN FIXED ASSET RECORDS AND OBSERVE
FIXED ASSET ACCOUNTING PRACTICES.
BE IT RESOLVED BY THE GOVERNING BODY OF
ALLEN COUNTY, KANSAS:
WHEREAS, Allen County, Kansas has
determined that the financial statements and financial reports for the
year ending December 31, 2003, to be prepared in conformity with the
requirements of K.S.A. 75-1120(a) are not relevant to the requirements of
the cash basis and budget laws of this state and are of no significant
value to Allen County, Kansas or the members of the general public of
Allen County, Kansas; and
WHEREAS, there are no revenue bond
ordinances or other ordinances or resolution of said municipality which
require financial statements and financial reports to be prepared in
conformity with said act for the year ending December 31, 2003;
NOW, THEREFORE, BE IT RESOLVED by the
Board of County Commissioners of Allen county, Kansas, in regular meeting
duly assembled this 14th day of January, 2003, that the said Board of
County Commissioners requests the Director of Accounts and Reports to
waive the requirements of said law as they apply to Allen County, Kansas
for the year ending December 31, 2003.
BE IT FURTHER RESOLVED that the said Board
of County Commissioners shall cause its financial statements and financial
reports of the said municipality to be prepared on the bases of cash
receipts and disbursements as adjusted to show compliance with the cash
basis and budget laws of this state.
A RESOLUTION # 200302
CORRECTING THE LEGAL DESCRIPTION FOR RESOLUTION 200109 ESTABLISHING THE
NAMING OF A HALF SECTION ROAD IN SECTION 16, TOWNSHIP 26, RANGE 20, WHICH
IS A PLATTED COUNTY ROAD.
WHEREAS, the half section
road in Section 16, Township 26, Range 20 is a current platted un-named
county road, the Board of Allen County Commissioners elected to name the
road, Connecticut Lane.
NOW THEREFORE, Be It Unanimously Resolved
by the Board of County Commissioners of Allen County, Kansas, that the
half section road in Section 16, Township 26, Range 20, name is
Connecticut Lane from this date forward.
Commissioner Thompson seconded, motion
passed 3-0-0.
Commissioners discussed budget cuts with
Bob Johnson, Iola Register news reporter.
Commissioner Thompson moved to go into
executive session for 10 minutes to discuss non-elected personnel.
Commission Regehr second, motion passed 3-0-0. Those in the room will be
Commissioner Works, Commissioner Thompson, Commissioner Regehr and Sherrie
L. Riebel, Clerk. The time is now 9:50 a.m. Commissioners reconvened at
10:00 a.m. No action was taken.
Mike Fickle, Shaughnessy Fickel and Scott
Architects, Kyle Perry, Mid-Continental Restoration representative, Alan
Weber, Allen County Counselor, Robbie Atkins, Allen County Sheriff,
discussed companies bidding on the Allen County Jail proposal.
Commissioners reported they had discussed experience, accountability,
financial stability, and percent of self-contract compared to
subcontractors; completion dates, locality and personal county confidence
in subs effecting their decisions on a jail contractor. Commissioners
request Mr. Fickel explains what the alternate number 2 met in regards to
the three low proposals (Crossland Construction, Mid-Continental
Restoration and Westra Construction). Mr. Fickel explained it was
non-proprietary differences; sometimes a contractor can’t get the
required supplies so they bid a comparable opponent. Discussion followed
on the three alternate proposals. Commissioner Thompson stated that over
all bids from the three companies are only 1.73% of each other. Alan
stated the difference is not enough to deny any of the companies.
Commissioners reviewed the reasons stated earlier one by one.
Commissioners reported they have made calls to the references submitted.
Sheriff Atkins discussed response of the contractors after the jail is
complete. Discussion followed. Mr. Perry discussed every company has to
have a first time to build a jail; they would like the opportunity to do
theirs. Commissioner Regehr stated jail require a unique amount of
knowledge. Discussion followed on subcontractors for each of the three
contractors. Mr. Fickel clarified that PSI is the contractor that
Shaughnessy Fickel and Scott Architects, Inc has worked with in the pass,
not Westra Construction. PSI is a subsidiary of Westra Construction.
Discussion followed on cost differences. Commissioners discussed
completion dates. Mr. Perry explained that change orders, weather and
other issues will sometime change completion date. Mr. Fickel stated the
county should take into consideration the experience level of the general
contractor. Commissioners tabled the decision.
Bud Hansey, Wilson County Sheriff, stated
Wilson County’s jail position. He stated they made sure they had an
onsite manager there every day. He explained some subcontractors pull out
to work on other jobs; this is something to take into consideration.
Discussion followed on the hang-ups Wilson County had to deal with.
Commissioners reviewed old ambulance debts
dating from 1998 and 1999.
City of Humboldt $4,909.94 (1998)
$3,039.81 (1999)
City of Iola $6,837.10 (1998)
$19,015.35 (1999)
City of Moran $9,515.55 (1998) $
14,383.13 (1999)
Commissioners wrote off the old debt for a
total of $57,700.88
Commissioners reviewed Elm Township annual
reports.
Commissioners approved the following
documents:
a) Clerk's Journal Entries # 92-95
b) Abatements - Value 1523, $221.26, Tax
Year 2002
With no further business to come before
the board, the meeting was adjourned until January 21, 2003 at 8:30 a.m.
in the Commission room of the courthouse.
