IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
February 11, 2003
The Allen County Board of Commissioners met in a regular session at
8:30 a.m. with Chairperson Dick Works, Commissioner Kent Thompson, and
Sherrie L. Riebel, Allen County Clerk. Commissioner Walt Regehr Jr. was
absent.
Commissioners corrected and approved the minutes of the February 4,
2003 meeting.
Alan Weber, Allen County Counselor, discussed the contract with Westra.
No action was taken at this time.
Robbie Atkins, Allen County Sheriff, reported the LaHarpe tower’s
repeater is shot and will need to be replaced. He explained it would be
costly; he is currently getting bids for replacement of the repeater.
Discussion followed.
David Beck, Emergency Preparedness, presented an agreement to present
to department heads using domestic preparedness equipment for grant
requirements. He reviewed the form with commissioners; he stated Alan has
already reviewed the agreement. Commissioners approved the form to be
used.
David discussed the Emergency Domestic Preparedness Grant granted to
supplement equipment costs to Allen County. He stated there is a meeting
set up later this week with Shannon Moore, City of Iola Police Department
representative. David will be working also with Humboldt and Moran Cities.
Discussion followed. Commissioners discussed working with Neosho County on
coordinating equipment as not to duplicate equipment.
Sheriff Atkins discussed mobile repeaters.
Bill King, Public Works Director, and Darrell Stokes, Pubic Works
Foreman, presented bids on used steel culvert pipe. Two bids were
received, one from The Railroad Yard for 16" pipe at $9.50 per ft,
20" pipe – no bid and 48" pipe for $44.50 per ft.; and J.R.C.
& Company for 16" pipe at $6.95 per ft, 20" pipe – $8.50
per ft. and 48" pipe for $33.85 per ft.. Commissioner Works moved to
accept the bid from J.R.C & Company. Commissioner Thompson seconded,
motion passed 2-0-0.
Bill presented road oil bids. He received bids from Vance Bros for oil
cost for RS1H $0.758 per gallon, Demurrage rates for $42.00 per hour
(after 2 free hours), no pump charge, no return load charge, no diversion
charge; KOCH Pavement Solutions for oil cost for RS1H $0.733 per gallon,
Demurrage rates for $48.00 per hour (after 2 free hours), no pump charge,
no return load charge, no diversion charge; Elpaso for oil cost for CRS1H
$0.898 per gallon, Demurrage rates for $48.00 per hour (after 1 1/2 free
hours), no pump charge, no return load charge, no diversion charge. Ken
Augustine with Vance Bros Inc gave a sales pitch for his company, as did
Jason Johnson with KOCH Pavement Solutions. Discussion followed. No action
was taken at this time.
Bill presented bids on tractors. Bids were received from Alco for John
Deere 6410 2001 Model (new) for $42,275.00, 90 Horse Power, 60 –90 days
or sooner delivery time with 2 years or 2000 hours whichever comes first
warranty; Storrer Implement for Kubota M120FC (new) for $41,200.00
($77,400.00 for two machines), 98 Horse Power, 90 days delivery time with
2 years or 2000 hours 3 years drive train or 3000 hours warranty; Storrer
Implement for Kubota M110 (new) for $37,700.00 ($70,800.00 for two), 88
Horse Power, 90 days delivery time with 2 years or 2000 hours 3 years
drive train or 3000 hours warranty; Storrer Implement for 2003 4370 Massey
(new) for $37,750.00 ($74,300.00 for two), 99 Horse Power, 90 days
delivery time with 2 years or 2000 hours or for $1500.00 add 2000 hours
more warranty. Robert Storrer, Storrer Implement Inc., presented
information on each of the tractors offered by Storrer Implement.
Discussion followed. No action was taken at this time.
Bill presented bids for noxious weed chemicals. Bids were received from
Van Diest Company only. Their bid was for Buccaneer at $19.45 per gallon,
Tordon 22K for $77.89 per gallon, 2,4-D for $9.02 per gallon, Escort for
$17.85 per oz., Remedy for $79.61 per gallon, and Plateau at $260.11 per
gallon. Their bid last year 2002 was for Buccaneer at $23.94 per gallon,
Tordon 22K for $77.15 per gallon, 2,4-D for $9.18 per gallon, Escort for
$17.85 per oz., Remedy for $81.22 per gallon, and Plateau at $270.52 per
gallon. Discussion followed. Bids were also sent to VAP Pueblo and
Beachner Grain, no responses were received. There was publication in the
Iola Register as well. Commissioner Thompson moved to accept the bid from
Van Diest Company for noxious weed chemicals. Commissioner Works seconded,
motion passed 2-0-0.
Bill presented bids for explosive supplies. Bids were received from
Buckley Powder for ANFO for $0.22 per lb.; Apex or Blastex for 3x 16 $0.75
per lb, 1 ¼ x 8 for $1.40 per lb., 2 X 8 $1.00 per lb.; Detonators for 20
ft. @ $3.12 each, 40 ft. @5.72 each, 50 ft. @ $6.61; Lead Line for 2500 ft
Spool $130.00 ($0.052 per ft.); Cast Booster – none; next day delivery;
no storage trailer provided, delivery fee $1.00 per mile round trip for
orders less than $2,000.00 (220 miles round trip) and Orica for ANFO for
$0.19 per lb.; Apex or Blastex for 3x 16 $0.94 per lb, 1 ½ x 16 for $1.56
per lb.; Detonators for 20 ft. @ $2.40 each, 40 ft. @ $4.12 each, 50 ft. @
$4.75; Lead Line for 2000 ft roll $90.00 ($0.045 per ft.); Cast Booster
Pentex 1 lb. @ $4.20 each; next day delivery; storage trailer provided
free, free delivery fee. Commissioner Works moved to accept the bid from
Orica. Commissioner Thompson seconded, motion passed 2-0-0.
Bill presented bids for dust abatement materials. Only one bid was
received, it was from Scotwood Industries, Inc. for magnesium chloride at
$0.503 per gallon (4300 gal. minimum) and calcium chloride for $0.675 per
gallon (4000 gal. Minimum) and Demurrage rates at $50.00 per hour after 2
free hours. Commissioner Works moved to accept the bid from Scotwood
Industries. Commissioner Thompson seconded, motion passed 2-0-0.
Discussion on the charges to residents followed, no action was taken at
this time on the cost to residents.
Bill and Darrell discussed the road oil bids. Commissioners tabled the
decision until February 25, 2003.
Bill discussed a call concerned about the side streets of Petrolia not
having speed limit signs. Discussion followed. Bill will contract Sheriff
Atkins to check out the speeding.
Bill discussed some tree trimming along 1800 St and Connecticut Road
for site purposes. Discussion followed. Bill will visit with the
landowner.
Ken Shetlar, Shafer Kline & Warren, was present to discuss the
engineering overview of bridge project 1C-3663-01 over Elm Creek Bridge.
He explained the charges proposed. Discussion followed. Commissioner
Thompson moved to accept the proposed agreement with Shafer Kline &
Warren and authorize Bill King to submit to the state. Commissioner Works
seconded, motion passed 2-0-0.
Commissioners reviewed a release and subrogation receipt from Employers
Mutual Casualty Company. Chairman Works signed the receipt.
Mark Henry, Iola Copy Products, was present for the bid presentation.
Sandra Drake, Allen County Appraiser, presented bids for a digital copier.
Bids were received from Iola Copy Products for Toshiba E-Studio 28 Digital
copier @ $3,905.00 (plus refurbished copier); Modern Copy Systems for
KM2530 @ $3,345.00 plus automatic duplexing for additional $695.00 (total
of $4040.00); and Century Midwest for SAVIN2527 @ $3,950.00 plus automatic
duplexing for additional $250.00 (total of $4,400.00 plus keep old
copier). Commissioner Thompson moved to purchase the Toshibal E-Studio
from Iola Copy Products. Commissioner Works seconded, motion passed 2-0-0.
Sandra presented residential and commercial ratios to the commission.
She explained the information sent down from state.
Donald Leapheart, City of Iola Fire Chief/Allen County EMS Director,
Lee & Loretta Roberts, Barbara Shoates, City of Moran Ambulance,
discussed bids on radios and pagers. Moran wants four pagers and Humboldt
wants four radios. Discussion followed. Davis Communications offered a SCA
Scepter VHF two-channel monitor type pagers are $395.00 and Legacy PL5164
5 watt, 32 channel radios are Legacy for $$225.00. Four radios would be
$900 and four pagers would be $1500.00 for a total of $2,400.00. One other
bid was received for pagers $450.00 and radio at $250.00. Commissioner
Thompson moved to accept the bid for four radios and four pagers from
Davis Communications. Commissioner Works seconded, motion passed 2-0-0.
Chief Leapheart discussed re-mounts verses new units. Discussion
followed. No action was taken at this time.
Commissioner Thompson moved to purchase two 2003 4370 Massey (new) for
$37,750.00 $74,300.00, 99 Horse Power, 90 days delivery time with 2 years
or 2000 hours or for $1500.00 add 2000 hours more warranty from Storrer
Implement Inc. Commissioner Works seconded, motion passed 2-0-0.
Alan Weber, Allen County Counselor, Mark Ledbetter and Terry Knupp,
Westra Construction, Inc. discussed the contract between Allen County and
Westra. Mark explained some of the items that need to be decided by Allen
County. Discussion followed. Chairman Works signed the contract with
Westra Construction Inc. Mark stated the work trailer would be here on
February 25, 2003.
Commissioners will not be meeting on February 18, 2003.
Commissioners approved the following documents:
a) Clerk’s Vouchers totaling $ 55,727.04
b) Clerk’s Journal Entries # 5-8
c) Abatements – Value 1087, $ 87.30, Tax Year 2001
d) Abatements- Value 9800, $1266.84, Tax Year 2002
With no further business to come before the board, the meeting was
adjourned until February 25, 2003 at 8:30 a.m. in the commission room of
the courthouse.
