Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
April 22, 2003

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Dick Works, Commissioner Walt Regehr Jr., Commissioner Kent Thompson, and Sherrie L. Riebel, County Clerk.

Commissioners corrected and approved the minutes of the April 15, 2003 meeting.

Commissioners discussed the fence laws they reviewed.

Commissioners approved the use of the bandstand for a Military Support Group Rally on April 30, 2003.

Commissioners approved the use of the parking lot for Special Olympics Auction on May 2, 2003 for food service.

Commissioners received a request to install handrails on the bandstand. Commissioners requested Sherrie check with the City of Iola.

Commissioner Works discussed Resolution #200304 extending boundaries of Rural Fire District #2.

Whereas, it has come to the attention of the Board of County Commissioners of Allen County, Kansas, that it is advisable and in the public interest that the boundaries of Rural Fire District #2 be extended to include those portions of the following real estate not already a part thereof, to-wit:

1. Sections 20, 21, 22, 23, 24, 25, 26, 27, 28, 33, 34, 35 & 36 Township 24, Range 19 East

2. Sections 19, 20, 29, 30, 31 & 32, Township 24, Range 20 East

3. Sections 5, 6, 7, 8, 17, & 18, Township 25, Range 20 East

Commissioner Thompson moved to adopt the resolution, Commissioner Regehr seconded, motion carried 3-0-0

Commissioner Regehr moved to appoint Gene Burrows to serve an un-expired term on the Allen County Airport Board until 2006. Commissioner Works seconded, motion passed 3-0-0. He replaces Mike Cooper’s who had resigned.

Bill King, Public Works Director, requested Chairman Works sign off on a Noxious Weed Management Plan required by state. Commissioners approved Chairman Works to sign the plan.

Bill stated the need for 12" pipes. Commissioners approved phone bids.

Bill discussed the pre-conference meeting held last Friday on the bridge project #1C-3663-01 east of Gates Rubber Company. It could be started as soon as May the 5^th or as late as June 1^st.

Bill reported Jamie Jones is quitting to go to work for the National Guards full time.

Commissioner Thompson moved to go into executive session for 10 minutes for the purpose of discussing non-elected personnel. Commissioner Regehr seconded, motion passed 3-0-0. Those in the room will be Commissioner Works, Commissioner Thompson, Commissioner Regehr, Sherrie L. Riebel, Allen County Clerk, and Bill King, Public Works Director. The time is now 9:06. Commissioners reconvened at 9:16 a.m. No action was taken.

Commissioner Thompson moved to hire Jerry Jackman as shop foreman. Commissioner Regehr seconded, motion passed 3-0-0.

Bill reported the Allen County Airport tank installation would be completed this week.

Bill reported he has hired several seasonal employees for mowing.

Commissioners discussed the tax foreclosure sale. They suggested checking for liens since the abstracts are two years old. Discussion followed. Alan stated it would probably be September before the sale takes place.

Alan reported the person who needs to sign the deed for the lot at the Moran Senior/Community Center has move away. Discussion followed on getting persons together to sign the deed.

Commissioner Works discussed painting the courthouse while the jail is being painted. Discussion followed.

Robbie Atkins, Allen County Sheriff, and Alan Weber, County Councilor, discussed running vehicles "Hot" without a siren. Discussion followed on liability and replacement. Alan stated his concerns on vehicles running. Sheriff Atkins stated the City of Iola has someone to work on the siren.

Commissioners discussed bills not being paid is a reflection on the County. Alan recommended the bills come to the Clerk’s office to log in, then forward to the Sheriff’s office then to Alan for review. Discussion followed.

Commissioners discussed the Maintenance for the new jail. Sheriff Atkins stated he hopes would be to hire a jailer that could double as a Maintenance person, then a janitor for the cleaning. Discussion followed on what a Maintenance person would cover and a janitor would cover.

Commissioners discussed the Sheriff’s office having 37-cell phone within his office. He explained they are for back up in case someone loses or damages a phone. Discussion followed.

Commissioners discussed the coroner’s cost of autopsy. Discussion followed. Sheriff Atkins stated the district coroner is the one to make the call as to where the body goes to for autopsy.

Commissioners discussed the calling for a towing. Sheriff Atkins stated rotation is used in a normal situation. Discussion followed.

Phil Young, JJA/DOC Director discussed application for 2004 grant. Phil gave a financial summary, 2003 outcomes, collaboration/resources providers, substance abuse, mental health and service/intervention descriptions. Discussion followed. He explained there are currently 28 offenders per caseload officer and 40 offenders per two ISO’s. Discussion followed. Commissioner Thompson moved to approve Chairman Works to sign the application for FY2004 Grant Funds. Commissioner Regehr seconded, motion passed 3-0-0. Chairman Works signed.

Phil discussed Ellen B. Smith’s two year term is up May 5, 2003. Discussion followed. She had originally filled and un-expired term.

Mary Tucker, JJA Assistant Director, discussed matching grants for Juvenile Accountability Incentive Block Grant. Allen County’s portion is based on population, so Allen County’s portion is $521.02. Commissioner Regehr moved to approve the matching grant portion of $521.02. Commissioner Thompson seconded, motion passed 3-0-0. Match grant will be paid out in August. This is a federal grant given to the State of Kansas to be divided up among the judicial districts.

Phil discussed the new commissioner at state. He explained what has happened to change the plans for the grants. He discussed reorganization at the local level. Phil stated the state is requiring time to be kept separate on JISP and Case Management. Discussion followed. Mary stated even though the paper work is different the plan is the same. The grant requests will be as follows: Truancy Prevention Program is $107,964.00, Juvenile Intake & Assessment (JIAS) is $46,306.00, Juvenile Intensive Supervision (JISP) is $86,834, and Case Management Service is $138,729.00. Commissioner Thompson moved to approve applications for these grants. Commissioner Regehr seconded, motion passed 3-0-0.

Commissioners presented David Beck, Emergency Management Coordinator, with a certification certifying him. Discussion followed on the Hazmat Agreement and Max Goff, Neosho County Emergency Management Coordinator.

Commissioners touched base with David on projects he had started the first of the year. Discussion followed.

Commissioner Regehr needed to leave the meeting for an 11:00 meeting.

Commissioner Thompson discussed the Southeast Kansas Solid Waste Operating Authority annual plan letter to Kansas Department of Health & Environment Bureau of Waste Management. The letter stated each of the counties involved are not changing or revising the annual plan. Discussion followed. Commissioner Thompson moved to accept the letter stating there is no change in the county or regional solid waste plan. Commissioner Works second, motion passed 2-0-0

Donald Leapheart, City of Iola Fire Chief/Allen County EMS Director, discussed the grants for equipment located within the Emergency Management office.

Chief Leapheart discussed remount service out of Kansas City. Discussion followed. He stated there are only a handful of companies that remount ambulances. He will send out bids to the companies he is aware of.

Chief Leapheart discussed contracts with the cities concerning "on board" nurses. Discussion followed on concerns, liability and the contracts. Alan will work with the cities attorneys.

Sheriff Atkins reported a break-in at the evidence shed.

Commissioners approved the following documents:

a) Clerk's Journal Entries #

b) Abatements - Value , $ , Tax Year

c) Clerk’s Vouchers totaling $

d) Employee pay changes

With no further business to come before the board, the meeting was adjourned until April 29, 2003 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.