Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
May 20, 2003

IThe Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Dick Works, Commissioner Walt Regehr Jr., Commissioner Kent Thompson, and Sherrie L. Riebel, County Clerk.

Commissioners corrected and approved the minutes of the May 13, 2003 meeting.

Commissioners approved the Services to the Elderly van to transport seniors to an event on May 23, 2003 to Yates Center sponsored by the Yates Center seniors.

Commissioners reviewed resolution #200306:

Whereas, the authority to administer the affairs of Rural Fire District #2 has been vested in the Allen County Commissioners pursuant to K.S.A.19-3601 et seq. and

Whereas the Allen County Commissioners have determined that it is in the best interests of the County to place supervision of Rural Fire District #2 under a Board of Trustees appointed by the Commissioners.

NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Allen County, Kansas:

There is hereby established a Board of Trustees of Rural Fire District #2 in accord with K.S.A.19-3612a.

The Board of Trustees of Rural Fire District #2 shall be composed of five members: one from each Township served by the District and one chosen at large. All trustees shall be chosen by the Allen County Board of County Commissioners and shall serve at the pleasure of the Commission.

The Board of Trustees of Rural Fire District #2 is hereby vested with all powers heretofore vested in the County Commissioners pursuant to K.S.A.19-3601 et seq.

This Resolution shall become effective upon passage.

Witness our hands at Iola, Kansas, this 20th day of May 2003.

Commissioner Thompson moved to approve resolution #200306. Commissioner Regehr seconded, motion passed 3-0-0.

Commissioners approved the use of the bandstand for pre-school graduation on May 22, 2003 at 7 p.m.

Jill Allen, Allen County Ambulance billing Clerk, discussed write off requests for ambulance runs. These write off’s are due to the death of the client.

Bill King, Public Works Director, discussed seasonal workers.

Bill discussed some damage to a mowing tractor. He presented some pictures of the damage. Discussion followed.

Bill reported the Southwestern Bell green boxes are not visible to the mowers. He discussed resolutions that some counties require to make the companies provide better visibility for their boxes. Discussion followed. No action was taken at this time.

Bill discussed functional classifications change for KDOT. Discussion followed. Commissioners are removing a long time non-functional road. Commissioners reviewed and signed the request for approval of the revision to the functional classification of 1000 Street between Georgia and Connecticut Roads.

Bill discussed a upcoming KDHE meeting at the landfill one day next week to review the leach aid water holding areas. Discussion followed in to the daily coverage at the landfill.

Bill discussed the trash still being strung up and down the road at the landfill.

Bill presented a 2003 summer project list for review. Commissioners will review for a week or two before taking action. The list includes the roads scheduled for chip seal, overlay and rework.

Bill discussed dust abatement will be laid in a week or two, but currently they are preparing the roads in front of the houses that have paid for dust abatement.

Bill discussed landfill trash rates assessed to other counties and business. The costs will need to be raised. Discussion followed. Commissioners will be considering changing the charges.

David Beck, Emergency Management, presented a request letter he had written to Sheriff Atkins last month to change budget from Emergency Management to Hazmat Grant. Commissioners stated the change could be corrected through a journal entry.

David reported the Domestic Preparedness meeting is scheduled for May 22 at 7 p.m. He has contacted the fire and law enforcement individuals that need to attend.

Donald Leapheart, City of Iola Fire Chief/Allen County EMS Director, reported on the information for a remount. Standard replacement costs were estimated at $43, 765.00, without the request replacement list from Allen County Ambulance Service-Moran. Discussion followed on whether or not to hold off on remount and purchase a new ambulance in 2004.

Chief Leapheart discussed RN’s on board the ambulances during ambulance runs.

Robbie Atkins, Allen County Sheriff, discussed current jail construction.

Sheriff Atkins discussed advertisements on police vehicles. Allen County has been approved for 13 vehicles to have advertisement on the vehicles. Vehicles are provided complete with standard radios, lights and sirens. The advertisements would be national media exposure and local business if they want, no advertisements of alcohol, tobacco, firearms, gaming or any other inappropriate sponsor. Commissioners will review and have Alan review the contract. Discussion followed on what happens when the federal program runs out. The county would pay one dollar and would maintain the upkeep and insurance on the vehicles, after three years would trade the vehicle in for another vehicle (longer for higher-priced vehicles). The program was initially setup when President Bush made his call to support homeland security. Commissioners requested Sheriff Atkins to research some current users, and they will consider the request.

Alan Weber, Allen County Counselor, and Bill King, Public Works Director, discussed with the Commissioners the idea of a resolution to send to companies with items located within the county right of way.

Commissioner Thompson moved to go into executive session for 5 minutes to discuss non-elected personnel. Commissioner Regehr seconded, motion passed 3-0-0. Those present will be Commissioner Works, Commissioner Thompson, Commissioner Regehr, Alan Weber, County Counselor, and Bill King, Public Works Director. The time is now 11:08 a.m. The Commission reconvened at 11:13 a.m. No action was taken.

Bill presented a vehicle bid for a 2003 Ford F-150 XLT Super Cab (2 full doors 2 small doors) 4x2 for outright purchase of $20,000; Super Cab 4x4 for $22,900.00; Super Crew (4 full size doors) 4x2 for $22,700.00, all prices after government price concession for consideration. Trade allowance for the current 2000 Ford F-150 with 73,000 miles would deduct $9,000.00 from sale price. Discussion followed. Bill will follow up with more bids.

Alan discussed attorney bills.

Commissioners reviewed the life insurance bids opened last week at the commission meeting. Bids were received from McIntosh, Doherty & Richard for $10,000 coverage at a cost of $206.40 per month; Personal Service Insurance, Inc. for $10,000 coverage at a cost of $270.90 per month and Advance Life Insurance for $10,000 coverage at a cost of $261.00 per month. Commissioner Regehr moved to into negotiations with McIntosh, Doherty & Richard’s life insurance that is underwritten by Jefferson Pilot Financial Insurance Company, which is the low bid. Commissioner Thompson seconded, motion passed 3-0-0

Commissioner Thompson reported on the damage at the Humboldt Senior Center. Ron Boren, Boren’s Roofing estimate for damage was for $7,030, which was to tear off and put on 2-ply coverage. The insurance company will pay $7,030 less deduction. Mr. Boren proposed to do an "All Plan" with warranty for $11,470.00. Commissioners will go out for bid to completely put a new roof on the Humboldt Senior Center.

Commissioners approved the following documents:

a) Clerk's vouchers totaling $ 95,018.39

b) Clerk's Journal Entries # 34-38

c) Abatements – Value 916, $97.72, Year2002

With no further business to come before the board, the meeting was adjourned until May 27, 2003 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.