Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
June 3, 2003

Disclaimer: These unofficial minutes are not official until approved by the Commission. Please contact the Allen County Commission Office or the Clerk’s Office regarding any questions or accuracy of the minutes prior to the Commission approval.

The Allen County Board of Commissioners met in regular session at 8:30 a.m. Commissioner Walt Regehr Jr., Commissioner Kent Thompson, and Sherrie L. Riebel, County Clerk. Commission Chairman, Dick Works was absent.

Bill King, Public Works Director, discussed the utility agreement on the Fairview Cemetery Bridge project 1C-3664-01. The agreement is with Anderson County rural water district. Commissioners reviewed the agreement and signed.

Bill requested signatures for the Federal Aid Construction Inspection agreement for bridge project #1C-3663-01, which is the bridge east of Gates Rubber Company. Commissioners reviewed and signed the agreement authorizing the State of Kansas to give aid.

Bill discussed some items on the project list. Discussion followed. He will proceed with obtaining costs of overlaying old 169 Hwy five miles south of Humboldt for 2003.

Bill discussed the commercial trash cost to the City of Humboldt.

Bill discussed some requests made to him to lower the speed limit on Nebraska Rd between 1800 and 2000 Street and 2800 Street south of the landfill. Discussion followed. After careful consideration, Commissioners denied the requests stating the roads belong to the public not the individuals whom live on these roads. No action will be taken.

Bill discussed the current truck and trailer is not heavy enough to correctly pull the backhoe. Bill would like to obtain proposals new or used for combination truck and lowboy trailer. He explained the trailer is too high to correctly load the backhoe.

Bill reported on a meeting at the landfill between our Chris Hotop, Burns & McDonnell engineer and Charlie Bowers, KDHE inspector. Bill would like to have the Commissioners talk to them about heating at the landfill before winter.

Sherrie L. Riebel, Allen County Clerk, discussed direct deposit. Commissioners approved to re-approach the subject.

Robbie Atkins, Allen County Sheriff, reported he would be selling 6 vehicles at the Allen County Auction.

Sheriff Atkins discussed the Bike Across America, which will be next weekend. He stated the bikes would be parked at the USD #257 High School. He explained some on the details.

Sheriff Atkins discussed Allen County servicing the Sheriff vehicles would save $4000.00 per year to the county taxpayers.

Sheriff Atkins reviewed his 2004 proposed budgets. Discussion followed. He discussed the projection for 2003 budget was cut so therefore he is anticipating a shortage of budget for the current year budget.

Sheriff Atkins discussed each request for 2004 sheriff budget would include the sheriff, deputies, office help, process server plus estimated taxes, benefits, holiday pay and estimated overtime for 2004 personal services would be $387,495.34; $40,000.00 contractual services; $60,000.00 commodities and $75,000.00 capital outlay for a total sheriff’s budget request of $562,495.34 for option #1 submitted. Option #2 would be $467,767.26, which would include one additional full-time secretary and two additional full-time deputies. Discussion followed.

Sheriff Atkins discussed each request for 2004 jail budget explaining the reasons for increase. He is budgeting for one jail administrator, 4 Sergeants, 8 Jailer, 1 part-time jailer, 2 full time cooks, 1 full time secretary, 1 full time maintenance/custodian, full time transport officer plus all the additional taxes, benefits, holiday and estimated overtime alone would be $506,110.54 for personal service 2004 jail budget; contractual services for $75,000.00; commodities for $125,000.00 and capital outlay for $100,000.00 for a grand total of $808,110.54. Discussion followed.

Sheriff Atkins discussed also the Emergency Preparedness Budget and the EM – 911 Dispatch Budget request for 2004.

Sheriff Atkins discussed some of the items that will have to be purchased out of the current 2003 budget for the jail. Discussion followed.

Bob Chase, Southeast Mental Health Department, presented a request for $100,000.00 for 2004 Budget, which is the same as 2003’s budget. Discussion followed on whether or not monies from Allen County are based on matching funds to state. Bob explained where the monies are allocated and state monies they receive (Medicare, etc…). Commissioners will take the request under consideration.

Commissioners reviewed Carlyle Township annual report.

Alan Weber, Allen County Counselor, reported he would be absent next week.

Commissioners corrected and approved the minutes of the May 27, 2003.

Commissioners approved the following documents:

a) Clerk's Journal Entries # 40-41

b) Clerk’s Vouchers totaling $ 47,673.47

c) Employee pay changes

With no further business to come before the board, the meeting was adjourned until June 10, 2003 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.