Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
July 1, 2003

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Dick Works, Commissioner Walt Regehr Jr., Commissioner Kent Thompson, and Sherrie L. Riebel, County Clerk.

Commissioners corrected and approved the minutes of the June 24, 2003 meeting.

Marty Taylor, L.E.P.P. requested a signature on the L.E.P.P. Grant Agreement for grant period July 1, 2003 to June 30, 2004. L.E.P.P. Base Grant amount that Allen County would be receiving would be $14,912.00. Commissioner Thompson moved to approve the signing of the grant. Commissioner Regehr seconded, motion passed 3-0-0

Commissioner Regehr moved to go into executive session for 10 minutes to discuss non-elected personnel. . Commissioner Works seconded. The time is now 9:35 a.m. Those in the room will be Commissioner Works, Commissioner Thompson, Commissioner Regehr, Cara Barkdoll, Register of Deeds, and Sherrie L. Riebel, Allen County Clerk. Commissioners reconvened at 9:45 a.m.

Bill King, Public Works Director, discussed dust abatement spraying. The width and lengths were discussed.

Bill discussed the proposals he had sent out for milling and asphalt coverings. He reviewed each of the six proposals returned by Se-Kan Asphalt Services, Inc.:

Proposal #1: Milling of five miles of old Highway 169 from the south Humboldt city limit to the county line (1150 Street). Contractor will mill 1/8 to 1/2 inches off entire width of roadway, (Approximately 24’), to provide a smooth riding surface. The contractor will remove excess material.

Proposal #2: Asphaltic concrete leveling course and overlay on 1200 Street beginning at 1150 Street then north and east for 3452 feet to the new bridge behind Monarch. Three inches of compacted material placed in two lifts is desired.

Proposal #3: Asphaltic concrete leveling course on Delaware Road beginning at 1200 Street and continuing east approximately 4953 feet to the 169 overpass.

Proposal #4: Asphaltic concrete leveling course on Delaware Road beginning at 169 overpass and continuing east for approximately 3972 feet to 1600 Street.

Proposal #5: Asphaltic concrete leveling course on Hawaii beginning at the intersection of 600 Street and continuing east for ½ mile to correct severe crown. Finish road should have a three-inch crown.

Proposal #6: Asphaltic concrete leveling course beginning at intersection of Hawaii Road and 600 Street and continuing east for 1 mile to correct severe crown. Finish road should have a three-inch crown.

Discussion followed on other options available to the county. Commissioner Works moved to approve proposals #1 & #2 at this time. Commissioner Regehr seconded, motion passed 3-0-0. The other proposals will possibly be considered later this summer.

Bill discussed "lay down" machines. There is one available for $17,000.00. Discussion followed. Bill will check out the proposed machine. Currently the county rents a machine for approximately $12,000.00 a year and the purchase of this machine will make it available for the county at any time.

Bill presented information that Burns & McDonnell are required to provide for KDHE.

Bill needed signatures on utility right of ways from Heartland Rural Electric and Sprint United Telephone on bridge project #1C-3664-01 (Fairview Cemetery Bridge). Commissioners reviewed and approved for signatures. He discussed right of way easements purchased from some of the surrounding landowners.

Bill discussed the Central Street bridge project. He reported it is still in the works.

Stanley Dreher, Kansas State Representative, discuss a liquor license for Elsmore Township. He requested the Commission to pass a resolution to allow the store to sell liquor. Discussion followed. No action was taken at this time.

Commissioners discussed the Moran Senior/Community Center floor and request for a chair dolly and piano dolly. Commissioners requested a bid for floor work. Commissioner Works will visit with Glen Terrill.

Bill McClendon, City of Iola Police Chief, and Robbie Atkins, Allen County Sheriff, was in to discuss the Byrne Grant. Chief McClendon reported they had been awarded $183,785.00 with the matching grant from within Allen County’s entities to be $45,946.00, with $25,000.00 to be from Allen County itself. Discussion followed on what to expect for the coming years. Sheriff Atkins stated there is $12,000.00 from the seizure fund. Sheriff Atkins reported their grant was also approved for $55,485.00 for finger print system and Globe for Jail Management System of the grant received $13,621.00 is to be a County matching grant. Discussion followed on how each grant will integrates together. Commissioners discussed the entire match be paid out of the 911 Fund, since it is monies collected from the entire county on the phone tax. Commissioners will review the finances within the 911 fund. Commissioner Thompson moved to approve the $25,000.00 to be paid from the 911 Fund. Commissioner Regehr seconded, motion passed 3-0-0.

Rachel Mueller, City of Humboldt Clerk, and Marilyn Davis, City of Humboldt Council member, requested a $20,000.00 raise in their subsidy they receive from Allen County, which would be $60,000.00 for 2004.

Discussion followed. Ms. Davis reported on some state regulations to expect in the future. She reported the City of Humboldt has approved a purchase of a Striker cot. Commissioners stated they would consider the request as they budget for 2004.

Commissioner Regehr moved to approve Commissioner Works to sign the contract with Computer Information Concept for software maintenance for the next year. Commissioner Works seconded, motion passed 3-0-0.

Commissioners discussed sending out a reminder in paychecks to employees that there is no smoking in the county’s buildings or the county vehicles.

Donald Leapheart, City of Iola Fire Chief/Allen County EMS Director, discussed bids for remounts on ambulance. Bids were received from Emergency Provider for $55,529.00 with trade in; Life Star bid was $63,700.00 with trade in; and Osage Ambulance $43,575.00 with trade in. Bids were reviewed and discussion followed. No action was taken at this time.

Chief Leapheart discussed the Jet Ski proposed in last weeks meeting for lease program by the Kawasaki. The request was for the county to carry the insurance and the City of Iola to pay for the lease cost and continued maintance. He had visited with Murrill Insurance and the cost to the county would be from $400.00 to $500.00. Discussion followed. Commissioners approved the payment of insurance for the Jet Ski.

David Beck, Emergency Management, discussed a request from the Multi-County Health Department to set up their laptop at the Emergency Operation Center in case of an emergency. Discussion followed. Commissioner Thompson so moved to approve the Multi-County Health Department’s request, Commissioner Regehr seconded, motion passed 3-0-0.

Alan Weber, Allen County Counselor, discussed liquor stores within the township limits. No action was taken.

Commissioners approved the following documents:

a) Clerk's Journal Entries # 26-28

b) Abatements - Value , $ , Tax Year 2002

c) Abatements – Value , $ , Tax Year 2001

d) Abatements – Value , $ , Tax Year 2000

e) Clerk’s Vouchers totaling $

f) Employee pay changes

With no further business to come before the board, the meeting was adjourned until July 8, 2003 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.