Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
July 15, 2003

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Dick Works, Commissioner Walt Regehr Jr., Commissioner Kent Thompson, and Sherrie L. Riebel, County Clerk.

Commissioners corrected and approved the minutes of the July 8, 2003 meeting.

Ron Holman, Courthouse Maintenance, discussed a bid from A & B Cleaning to clean the Moran Senior/Community Center. The bid of $360.00 will be considered.

Commissioners discussed the states reimbursement of mileage from .33 cents to .36 cents. After much discussion it was decided Allen County would not to raise the mileage reimbursement due to budget cuts.

Commissioners approve the Services to the Elderly van to transport employees to a mandatory Drug and Alcohol Testing Program training in Fredonia on August 21, 2003.

Commissioner Thompson moved to appoint Eugene Weatherbie as Deer Creek Township Clerk. Commissioner Regehr seconded, motion passed 3-0-0. No person had been elected to that position in November 2002.

Bill King, Public Works Director, Darrel Stokes, Foreman, and Jim Harris, Kubota Sales representative. They discussed the lay down machine that was proposed last week. The county has been demonstrating the machine since Friday. The machine will be paid out of Special Machinery Fund. Discussion followed on the uses and pros and cons. Commissioner Regehr moved to approve the purchase of the lay down machine for $17500.00 contingent on approval from Allen County Counselor. Commissioner Thompson seconded, motion passed 3-0-0

Bill reported SE-Kan Asphalt is currently milling south of Humboldt. Discussion followed on the results of milling asphalt and milling cement. Chip sealing was also discussed about the rock, oil and the results. Bill will be having a chip-sealing meeting on July 21 and on July 22 will start the actual chip sealing.

Bill discussed a conversation with Monarch Cement Company concerning the work on Delaware Rd beginning at 1200 St. going east to 1600 St.. Discussion followed on the these proposals:

Proposal #3: Asphaltic concrete leveling course on Delaware Road beginning at 1200 Street and continuing east approximately 4953 feet to the 169 overpass. Bid from Se-Kan Asphalt for $30,411.00

Proposal #4: Asphaltic concrete leveling course on Delaware Road beginning at 169 overpass and continuing east for approximately 3972 feet to 1600 Street. Bid from Se-Kan Asphalt for $24,384.00

Monarch Cement has agreed to pay for half of each proposal, Allen County would pay the other half. Commissioner Thompson moved to approve proposals #3 & #4 be done with the split cost to Monarch Cement. Commissioner Regehr seconded, motion passed 3-0-0

Darrel reported the Allen County Airport project is going well.

Sandra Drake, Allen County Appraiser, discussed a moved commercial business that is not being used as commercial; she discussed changing the class use. She stated the state statutes require the last know use to be assessed to the parcel. Discussion followed on closed business buildings.

David Beck, Emergency Management, shared a letter from the State of Kansas for a domestic awareness grant. The state is requiring the county have a consulting firm to do a hazard analyze on Allen County. The monies will be paid for out of the Domestic Preparedness Grant. Discussion followed. Commissioners approved to file for the grant and to have the recommended consulting firm do analyze of Allen County.

David reported on the Animal Health Department meeting held in Erie on July 14. Several items discussed would be submitted to our emergency management plan. Discussion followed on what would be included in the plan. Containment and cure would be listed within the plan. The committee would include a person from each of the sale barn, a local area vet and sheriff.

Alan Weber, Allen County Counselor, discussed the Allen County Hospital Advisory Board appointment of members. He suggested the Advisory Board should meet and make a recommendation to the County Commission. Discussion followed. Alan will contact Donna Talkington.

Commissioners discussed the purchase of the lay down machine. Alan stated it could be purchased outside of the purchasing policy because paragraph 15 of the purchasing policy: Waiver of Provisions. For good cause, the Board may waive any or all of the requirements of this Resolution for specific purchases requiring its approval, only at an open public meeting.

Mark Ledbetter, Westra Project Manager, Terry Knupp, Westra Project Superintendent, Hugh Lester, Shaughnessy Fickel and Scott Architects Inc representative, Robbie Atkins, Allen County Sheriff, reviewed the up to date report on the new jail. Mark reviewed the minutes of the second project progress report meeting. He also reviewed the project schedule in detail with the Commission. Commissioners consulted with the architect on some of the proposed changes. Hugh explained he was in agreement with the changes and explained why. Discussion followed on questions and answers to miscellaneous items. The substantial completion date is currently set for January 30, 2004.

Hugh Lester, Shaughnessy Fickel and Scott Architects Inc representative, met with the commission about the jail in general.

Commissioners reviewed and discussed Resolution 200307 as follows:

The BLS Non-Emergency rate shall be $185.00.

The BLS Emergency rate shall be $265.00.

The ALS Non-Emergency rate shall be $325.00.

The ALS Emergency rate shall be $475.00.

The ALS2, Intervention rate shall be $525.00.

This resolution shall be effective July 16, 2003.

Commissioner Thompson moved to approve resolution 200307. Commissioner Regehr seconded, motion passed 3-0-0. Passed and adopted by the Governing Body of Allen County, Kansas, this 15^th day of July 2003

Commissioners approved the following documents:

a) Clerk's vouchers totaling $

b) Clerk's Journal Entries #

c) Abatements - Value, , Tax Year

d) Abatements - Value, $, Tax Year

With no further business to come before the board, the meeting was adjourned until July 22, 2003 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.