Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
August 19, 2003

The Allen County Board of Commissioners met in regular session at 8:30 a.m. Chairman Dick Works, Commissioner Walt Regehr Jr., Commissioner Kent Thompson, and Sherrie L. Riebel, County Clerk.

Ron Holman, Courthouse Maintenance, discussed putting a trashcan close to the bench beside the Veterans Wall. He stated Jay Daniels would make one similar to the existing trashcans. Commissioners approved.

Don Murry, D & R Plumbing, went with the commissioners to the boiler room to discuss the water problem in the courthouse and view an old meter that needs to be replaced.

Bill King, Public Works Director, and Mitch Garner, Allen County Airport Manager, discussed the airport. He reported Bill McClendon, City of Iola Police Chief, requested to use the Allen County Airport as a driving range. Discussion followed on whether or not it would interfere with the air traffic. Commissioners approved and suggested the Sheriff’s office be notified of the availability of the driving range.

Bill presented a comparison of hanger fees and fuel prices at neighboring airports. Discussion followed on class of hangers and the hanger doors. Hanger fees ran from Allen County’s $40.00 large hanger to Independence’s $150.00. Bill suggested Allen County raise the cost to $80 - $90 per month on the Twin Engine hangers that are currently $70.00 per month; leave the $40.00 per month large hanger (not individual stalls) and $60.00 "T" Hangar per month. Discussion followed on the costs of electric, leaving the lights on all night, courtesy car fuel, insurance coverage and several miscellaneous items. Commissioners discussed going up $10.00 across the board for hangar rent. Bill reported a hangar door that was damaged would cost approximately $1,500 to $2,000 to fix. Commissioners requested Bill to send the repair or replacement cost to the renter. Commissioner Works moved to raise the large hangar from $40.00 to $45.00, the North "T" Hangar from $60.00 to $75.00, and the South "T" hangar from $60 to $65.00, and the Twin Hangar from $70.00 to $75.00. Commissioner Thompson seconded, motion passed 3-0-0.

Bill discussed the airport expansion still needs more rock on the extended runway. Discussion followed.

Bill discussed one of the landfill truck transmissions went out. He requested to replace it. Commissioners approved Bill to get bids.

Bill reported on a concern of old Hwy #169 bridge (#660) having trucks going over weigh on the bridge. Trucks that are over the bridge weight are using the bridge.

Bill discussed an incident on a vehicle blowing out a tire.

Bill requested Henry Jackman to carry over 42 hours of vacation. Commissioners approve the carryover to be used within six months.

Gregg Korte, Citizens Bank N. A., discussed the benefits the county would receive if the county had their general fund with Citizens. He presented a full proposal offer to have the general account and E-corp banking. He reviewed and explained each option. Gregg explained Citizens would not charge the first months billing to see if this were to be what Allen County wants to do, after that $50 per month would cover each month until Allen County would choose to change banks.

Sharon Utley, Allen County Treasurer, asked questions dealing with direct deposit.

Sharon explained currently Team Bank stays open until 6 p.m., where several others are only open until 5 p.m. She discussed other items pertaining to banks from the Treasurer’s Office.

Sharon and Sherrie presented bids received on direct deposit. Bids were requested from Community National Bank, Team Bank, Citizens Bank N.A., Bank of Gas and Emprise Bank. Bids were received from Community National Bank for $5.00 cost per file, .04 cents per entry, and no fee; Team Bank waived the cost per file, .01 cents per entry, and one time set up fee to be waived, Citizens Bank N.A., for $12.00 cost per file, .00 cents per entry, and $25.00 service charge plus $1.00 per month paper items. Commissioner Thompson moved to accept Team Banks bid. Commissioner Regehr seconded, motion passed 2-0-1 Commissioner Works abstained.

Commissioners approved the Flaming Arrow Gospel Association to use the Bandstand on September 10 at 6:30 p.m. for a concert.

David Beck, Emergency Management, requested the Commissioner put into effect the Burning Ban. Commissioners reviewed Resolution #200311 and Proclamation of a state of Local Disaster Emergency for Allen County, Kansas:

PROCLAMATION of a state of Local Disaster Emergency for Allan County, Kansas:

WHEREAS on the 19^th day of August 2003, the Board of County Commissioners of Allen County, Kansas finds that certain conditions have caused, or imminently threaten to cause widespread severe damage, injury, or loss of life or property in Allen County, Kansas. The conditions for the resolution are extreme fire danger caused by dry and windy conditions:

WHEREAS, such conditions have created conditions which endanger health, safety, and welfare of persons and property within the border of Allen County, Kansas.

NOW, therefore, be it resolved by the Board of Commissioners of Allen County, Kansas:

THAT the Board of County Commissioners of Allen County, Kansas, under and by virtue of the authority vested in it by K.S.A. 1976 Supp. 48-932, does hereby PROCLAIM that a State of Local Disaster Emergency exists.

THEREFORE, effective immediately, we do hereby prohibit, by all citizens and visitors in the area within Allen County Boundary Lines the following:

1. CARELESS use of smoking materials, including cigarettes, cigars, and pipes. Discard shall be in a manner to preclude the threat of smoldering remains:

2. BUILDING, maintaining, attending, or use of any open fire or campfire except in permanent stoves of fireplaces or barbecue grills in developed recreational sites of residential lawns.

3. NO open burning shall be allowed except by written permission from Robbie Atkins, Allen County Sheriff.

4. WE HEREBY DIRECT all law enforcement and all fire department agencies in Allen County to enforce the order.

IT IS FURTHER RESOLVED that all areas within the borders of Allen County, Kansas are covered by this proclamation/resolution.

BE IT FURTHER RESOLVED that said Board has all rights and/or power to perform such functions as are vested in said Board by and through the provisions of the Kansas Emergency Preparedness Act of 1975.

IT IS FURTHER RESOLVED AND PROCLAIMED that this resolution shall remain in effect for a period of seven (7) days unless terminated earlier or renewed by consent of the governing body.

VIOLATION of this RESOLUTION/PROCLAMATION shall constitute a class A Misdemeanor and is punishable by a fine and/or imprisonment not to exceed ($2500.00) twenty-five hundred dollars and/or (1) one year in jail as provided by K.S.A. 48-939.

THIS RESOLUTION shall be filed promptly with the Allen County Office of Emergency Management and the Allen County Clerk. Further dissemination of this resolution shall occur by means calculated to bring its contents to the general public.

Alan Weber, Allen County Counselor, discussed the burn ban. Commissioner Works moved to approve Resolution #200311. Commissioner Regehr seconded, motion passed. 3-0-0

Commissioners discussed how to issue the burn ban permits since Sheriff Atkins is at a conference in Vegas. They decided the Undersheriff would be responsible to issue the permits.

a) Clerk's Journal Entries # 72

b) Clerk’s Vouchers totaling $ 92,700.07

With no further business to come before the board, the meeting was adjourned until August 26, 2003 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.