Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
September 30, 2003

The Allen County Board of Commissioners met in a regular session at 8:30 a.m. with Chairperson Dick Works, Commissioner Kent Thompson, Commissioner Walt Regehr Jr. and Sherrie L. Riebel, Allen County Clerk.

Commissioners corrected and approved the minutes of the September 23, 2003 meeting.

Galen Beck, Allen County citizen, was present for the commission meeting.

Deborah Bearden, City Slickers 4H Club, requested to put a metal locked 2-drawer file cabinet in the Assembly Room and to hang Charters on the walls above the piano. Commissioners denied this request. They stated there are several committees that use the Assembly room.

Commissioners decided on a voting delegate and alternates for the 28^th Annual Conference. Commissioner Works will be the voting delegate and Bill King and Sherrie L. Riebel will be alternates.

Bill King, Public Works Director, presented bids on a milling machine. Bids were received from Martin Tractor for a 32" drum cutting width, 2017 lbs, 6" cutting depth, 12 month warranty/unlimited hours, four weeks delivery for $17,158.00; White Star for a 40" drum cutting width, 2300 lbs, 5" cutting depth, 12 month warranty/unlimited hours, three weeks delivery for $12,480.63. Discussion and review followed on each of the machines. Commissioner Thompson moved to approve the purchase from White Star. Commissioner Regehr seconded, motion passed 3-0-0.

Bill presented bids for old extra equipment. Bids on the 1952 Seaman Tractor were received from Eugene Zimmerman for $201.00; Ronald Lynch for $1,331.00; Ed Fitzpatrick for $1,501.00 and Bill Lamb for $2,700.00. Bids on the 1988 GMC ½ ton Pickup were received from John Trembly for $357.57. Bids on the 1964 Ford 2 Ton Truck were received from Eugene Zimmerman for $151.00; Randy Bunnel for $257.00; Ronald Lynch for $476.00. Commissioner Thompson moved to sell the 1952 Seaman Tractor to Bill Lamb for $2,700.00, the 1988 GMC ½ ton Pickup to John Trembly for $357.57 and the 1964 Ford 2 Ton Truck to Ronald Lynch.

Steve Butler requested to store a float in the Allen County Airport hanger. Commissioners declined the request. He will be notified of a barn available to him.

Bill reported the bridge project #1C-3663-01 would be completed within 30 days.

Commissioners reviewed and discussed Resolution #200313.

A RESOLUTION #200313 ALLOWING THE COUNTY COMMISSIONERS OF ALLEN COUNTY TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE COUNTY COMMISSIONERS OF WOODSON COUNTY WHICH PERMITS WOODSON COUNTY THE OPPORTUNITY TO APPLY FOR KANSAS DEPARTMENT OF COMMERCE CDBE FUNDS ON BEHALF OF RURAL WATER DISTRICT #1 WHICH SERVES WATER-USERS IN ALLEN COUNTY.

WHEREAS, Woodson County Rural Water District #1 desires to have Woodson County apply on behalf of the water district for U.S. Department of Housing and Urban Development Small Cities Community Development Block Grant funds under the Community Improvement, Water & Sewer, category administered through the Kansas Department of Commerce; and

WHEREAS, Woodson County Rural Water District #1 wishes to utilize this funding to upgrade their water source as required by KDHE, which serves customers in Woodson & Allen Counties, as delineated in the Small Cities Community Development Block Grant application, contingent upon CDBG funding from the Kansas Department of Commerce.

NOW, THEREFORE, BE IT RESOLVED THAT: The Governing Body of Allen County does hereby consent and agree to allow Woodson County to apply for Kansas Department of Commerce funding through the Small Cities Community Development Block Grant program under the Community Improvement category on behalf of Allen County residents served by Woodson County Rural Water District #1, and does hereby authorize the Chairman and County Clerk to sign and submit the Intergovernmental agreement between Allen and Woodson Counties with respect to the above stated project.

Commissioner reviewed the intergovernmental agreement proposed by Woodson County.

INTERGOVERNMENTAL AGREEMENT

AGREEMENT BETWEEN WOODSON COUNTY BOARD OF COMMISSIONERS AND ALLEN COUNTY BOARD OF COMMISSIONERS TO ALLOW WOODSON COUNTY TO APPLY FOR A KANSAS DEPARTMENT OF COMMERCE – SMALL CITIES DEVELOPMENT BLOCK GRANT ON BEHALF OF WOODSON COUNTY RURAL WATER DISTRICT #1

WHEREAS, the Woodson County Board of County Commissioners desires to apply for a Kansas Department of Commerce Small Cities Development Block Grant on behalf of Woodson County Rural Water District #1.

WHEREAS, the purpose of the grant application is to obtain funds for Woodson County Rural Water District #1 to upgrade their water source as required by KDHE for their constituents in Woodson & Allen County.

WHEREAS, in order to apply for the grant Woodson County must obtain permission of the Board of County Commissioners of Allen County because there are water taps in Allen County serviced by Woodson County Rural Water District #1.

WHEREAS, Woodson County and Allen County agree as follows:

1. Woodson County shall have the authority to apply for a Kansas Department of Commerce Small Cities Community Development Block grant on behalf of Woodson County Rural Water District #1.

2. The Grant funds, if awarded, shall be used to repair or replace water lines located within the service area of Woodson County Rural Water District #1.

3. Allen County will not be required to provide any funding towards the grant application and subsequent project if grant funds are awarded. Further, Allen County shall be held harmless for any disputes arising from the project.

 

IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the 30^th day of September 2003.

Commissioner Regehr moved to accept Resolution #200313, so that Woodson County be allowed to proceed with the CDBG Grant and that Commissioner Works sign the Resolution and intergovernmental agreement. Commissioner Thompson seconded, motion passed 3-0-0.

Kenny Hartman, Allen County Citizen, reported a hole in a culvert by Pot’s Corner. Commissioners stated they would forward the request to Bill King, Public Works Director.

Robbie Atkins, Allen County Sheriff, reported an accident of one of his deputies over the weekend. He stated reports have been filed with the insurance company. Value of the car is approximately $6,000 to $7,000 and damages were over $9,000, so the insurance company has totaled the vehicle. Sheriff Atkins discussed the accident. Commissioner Thompson reported a call from the resident whose fence was taken out. Sheriff Atkins reported those replacement fence cost will be submitted to the insurance company as well. He stated he would be waiting until after the first of the year to replace the vehicle, due to budget.

Sheriff Atkins discussed Sexual Harassment Training for the entire county employees. Undersheriff Roy Smith discussed areas he had pursued for the training. Roy and Sherrie will coordinate the training to include all county employees.

Sheriff Atkins reported his employee on work comp has returned to full time duty.

Sheriff Atkins reported on two inmates needing medical aid. Discussion followed on the jail situation for the rest of the weekend.

Sheriff Atkins reported he was working on a $10,000.00 grant to get 5 VHF radios.

Commissioners discussed the SEK Regional Meeting to be held on October 16, 2003. Only a few businesses have responded to the request for advertisement of businesses within Allen County. Commissioners reviewed bids for catering. Bids were received from: Smokey Ben’s for $7.65 per person; Country Cooks for $7.00 per person or $13.00 per person or $11.00 per person or $11.50; Madison Avenue for $15.50/12.25 w/o dessert per person or $16.50/13.25 w/o dessert per person; Prepare’d For You for $13.00 per person; and The Greenery for $11.50 per person. Each had a variety of meat, side dishes and dessert. Discussion followed. Commissioner Thompson moved to approve Country Cooks based on price not to exceed $7.50. Commissioner Works seconded, motion passed 3-0-0.

Bill McAdam, Marmaton Twp Clerk, Joan Morrison, Marmaton Twp Treasurer and Newt Bacon, Marmaton Twp Trustee discussed meetings between Osage and Marmaton Township. Discussion followed on fire protection. The Board of Commissioners took no action.

Alan Weber, Allen County Counselor, discussed land to be removed from within a city limits must be through the city council of the city involved.

Commissioners approved the following documents:

a) Clerk’s Vouchers totaling $ 39,349.84

b) Payroll Changes

 

With no further business to come before the board, the meeting was adjourned until October 7, 2003 at 8:30 a.m. in the commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.