IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
October 14, 2003
Disclaimer: These unofficial minutes are not official until approved by
the Commission. Please contact the Allen County Commission Office or the
Clerk’s Office regarding any questions or accuracy of the minutes prior
to the Commission approval.
The Allen County Board of Commissioners met in regular
session at 8:30 a.m. with Chairperson Dick Works,
Commissioner Kent Thompson, Commissioner Walt Regehr Jr., and Sherrie L.
Riebel, County Clerk.
Commissioners corrected and approved the minutes of the
October 7, 2003 meeting.
Bill King, Public Works Director, Nan Weber, Allen
County Attorney, Cara Barkdoll, Register of Deeds, Robbie Atkins, Allen
County Sheriff, Sharon Utley, Allen County Treasurer, Sandra Drake, Allen
County Appraiser, Sherrie L. Riebel, Allen County Clerk, thanked the
commissioners for their service. Commissioner Appreciation Day is on
Thursday.
Sharon requested on behalf of the Department heads to
hold the annual Employee Appreciation Dinner on December 2, 2003 at the
Greenery. Commissioners approved.
Sharon also requested that since no raises were given
in 2003 to employees that a yearend bonus is given to employees who have
been employed at least one full year and prorate part time and employees
who have not worked a full year. No action was taken at this time.
Sharon requested 2004 holidays be:
NEW YEAR'S DAY THURSDAY, JANUARY 1, 2004
MARTIN LUTHER KING DAY MONDAY, JANUARY 19, 2004
PRESIDENTS DAY MONDAY, FEBRUARY 16, 2004
MEMORIAL DAY MONDAY, MAY 31, 2004
INDEPENDENCE DAY MONDAY, JULY 5, 2004
LABOR DAY MONDAY, SEPTEMBER 6, 2004
COLUMBUS DAY MONDAY, OCTOBER 11, 2004
VETERAN’S DAY THURSDAY, NOVEMBER 11, 2004
THANKSGIVING DAY THURSDAY, NOVEMBER 25, 2004
AFTER THANKSGIVING FRIDAY, NOVEMBER 26, 2004
CHRISTMAS EVE FRIDAY, DECEMBER 24, 2004
CHRISTMAS DAY SATURDAY, DECEMBER 25, 2004 is substituted for a personal
day of choice for the employee. Discussion followed. Commissioner Works
moved to approve the proposed holidays. Commissioner Regehr seconded,
motion passed 3-0-0
Sharon asked the Commission to considers a 5% Merit
raise for 2004. Commissioners will consider. No action was taken at this
time.
Nan requested the Attorney’s Office expand into the
Sheriff’s Office once the new jail is open. Discussion followed on file
space, law library and etc. Commissioners will take this request under
consideration.
Bill reported on the core sample that was taken from
the north parking lot. He stated there is three inches of asphalt then
dirt, no rock under the parking lot. Discussion followed. No action taken.
Commissioners appointed Barbara Chalker Collins to
serve on the CEDS (Comphensive Economic Development Strategy) for Allen
County at Southeast Regional Planning Commission.
Barbara Chalker Collins, Iola Area Chamber of Commerce
Director, requested to use the Bandstand on November 28, 2004 for the
Holiday Lighting Ceremony. Commissioner Regehr moved to approve the use of
the bandstand. Commissioner Works seconded, motion passed 3-0-0.
Sheriff Atkins presented bids received for telephone
hook up and equipment for the new jail. Gary Kline, Mid-States
Communications, was present for the opening. LaHarpe Telephone Company
gave no bid; Kansas Communication Systems bid was $13,104 total cost
includes battery backup and voice mail; and Mid-States bid was $6,011
total cost includes battery backup and voice mail. Discussion followed.
No action was taken at this time.
Sheriff Atkins reported the insurance company is only
allowing $3,065.00 after $1,000 deductible. Discussion followed on book
value and loan value. Commissioners asked Robbie to negotiate with the
insurance company asking for book value. Discussion followed on the cost
of a light bar. This bar was damaged too much to reuse, and would not fit
on top a new Crown Vic.
Sheriff Atkins discussed the condition of the green
patrol car. This is the car that was submersed two and a half years ago.
Buddy Baker, resident, discussed the proposed parking
lot. He is against using green space. Commissioners discussed looking into
the future. He requested the commissioners appoint a committee to look
into other options. Discussion followed. Ruthie Henry, resident, stated
the employees should park farther away and walk to work to allow parking
for the customers.
Sandra Drake, Allen County Appraiser, presented bids
for a truck. Bids were received from Twin Motors for a 2004 F-150, 4x4
Super cab Heritage for $22,513.00 with trade in allowance on a 1998 Ford
for $4,500, six week delivery, warranty of 3 years or 36,000 miles; Rantz
Motor for a 2004 Chevrolet Silverado, 4x4 1500 for $22,573.00 (plus
$375.00 Chrome running boards or plus $244.00 black running boards) with
trade in allowance on a 1998 Ford for $4,500, six week delivery, warranty
of 3 years or 36,000 miles; Shields Motor for a 2003 Dodge, 4x4 1500 Quad
Cab (4 full size doors) for $23,880.00 (plus $360.00 running board) with
trade in allowance on a 1998 Ford for $4,500, in stock, warranty of 7
years or 70,000 power train $100.00 deductible, 3 years/36,000 bumper to
bumper; Shields Motor for a 2004 Dodge, 4x4 1500 Quad Cab (4 full size
doors) for $24,300.00 (plus $360.00 running board) with trade in allowance
on a 1998 Ford for $4,500, 60-90 days delivery, warranty of 7 years or
70,000 power train $100.00 deductible, 3 years/36,000 bumper to bumper.
Commissioner Regehr moved to accept the Twin Motor bid of $22,513.00.
Commissioner Thompson seconded, motion passed 3-0-0
Sandra requested to give the 1998 Ford truck to the
L.E.P.P./Zoning/ Gis Coordinator to replace his current truck.
Commissioners approved.
Andy Dunlap, resident, discussed the proposed parking
lot. Prudence Fronk, Judy Cochran, Katy Haire, Ruthie Henry, Betty Yokum,
Sally Huskey, Donna Houser, Mary Ann Arnott, all residents, were present
in support of Andy’s presentation. Andy stated he was definitely against
the proposal. He stated several reasons as to why the commissioners should
not pave the ground from economic development to tourism. He requested a
time a decision would be made. Commissioners stated a possibility of
December. Andy stated he would like the commissioners to look at all that
would be lost if the parking lot is made. Donna Houser discussed the
employees to walk to work from a block or two away. She stated the places
around the world that has saved the green are more attractive to tourists.
Discussion followed. Ruthie Henry stated she thought the square was for
the courthouse only. Sally stated how her husband had felt about the green
space around the courthouse and bandstand. Andy suggested the corner lot
be purchased and made into a parking lot. Discussions followed. No action
was taken.
Commissioners discussed pictures of trash scattered
around the courtyard. Discussion followed on how to find a solution to
clean up.
Donald Leapheart, City of Iola Fire Chief/Allen County
EMS Director, discussed information on the ambulance unit that was taken
to Osage Ambulance. The tow cost was $232.00, which was added to the
additions made last week making a total of $46,200.
Chief Leapheart discussed the insurance coverage for
the new tanker. Discussion followed on whom, the City of Iola or Allen
County. The unit will respond to any fire or mutual aid request in Allen
County. Chief Leapheart is still discussion the coverage with the City of
Iola.
Sheriff Atkins requested to use the VIN account to
purchase new office furniture. Discussion followed.
Commissioners requested Alan Weber, Allen County
Counselor, to check into a request from Clyde Toland for Spirit Trail.
David Beck, Emergency Preparedness, discussed the lines
of authority between the Emergency Preparedness and as a sheriff’s
department employee. Discussion followed. Commissioners discussed his
position to address the county’s 911 addressing system. Discussion
followed on that position. He occasionally does VIN checks for the Sheriff’s
office.
Commissioners approved the following documents:
a) Clerk's vouchers totaling $
b) Clerk's Journal Entries #
c) Abatements –Value , $ , Year
With no further business to come before the board, the meeting was
adjourned until October 21, 2003 at 8:30 a.m. in the Commission room of
the courthouse.
