IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
November 4, 2003
Disclaimer: These unofficial minutes are not official
until approved by the Commission. Please contact the Allen County
Commission Office or the Clerk’s Office regarding any questions or
accuracy of the minutes prior to the Commission approval.
The Allen County Board of Commissioners met in regular
session at 8:30 a.m. with Chairperson Dick Works,
Commissioner Walt Regehr Jr., Commissioner Kent Thompson, and Sherrie L.
Riebel, County Clerk.
Commissioners corrected and approved the minutes of the
October 28, 2003 meeting.
Commissioners will be meeting on Thursday, November 13,
2003 from 8:30 a.m. to 10:00 a.m. due to Tuesday being on Veteran’s Day.
Bill King, Public Works Director, Chris Hotop, Burns
& McDonnell, Jerry Wallis, Landfill foreman, discussed a cost summary
estimate proposal for the landfill gas utilization for a heating system
for the maintenance building. Chris explained the procurement heating
system (a bid was received from Reflecto-Ray for $12,070.00), the
installation and construction of the heating system (bids were received
from D&R Plumbing for $12,441 and Fagan for $22,330), a conveyance
system (bids were received from D&R Plumbing for $19,206.00 and
$52,167.00) and engineering and inspection design which would all be by
Burns & McDonnell for a total of $9,749 which would include a
submittal review, 2 site visits for pre-construction and inspection, start
up site visit and 4% equipment/subcontractor mark up. The total cost of
the proposed project would be $58,812.00, which includes a 10% contingency
of $5,347.00. Chris compared the cost to the benefits of using the
project; it would pay for itself within 5 years. Discussion followed.
Chris discussed the proposed schedule for installation. Commissioners
discussed a methane generator. Chris stated the cost of the generator
would cost approximately $600,000.00, which would not be feasible unless
you were to resell the electric generated. Commissioners discussed the
difference in the bids. Discussion followed the benefits of using the gas,
which would save stepping up the system to accommodate the gas, the
building has to be heated to use the hydro seeder and this would benefit
both. Commissioner Regehr moved to approve the installation of the heating
system. Commissioner Thompson second, motion passed 3-0-0.
Chris reported the water reports from the landfill have
been favorable. Assessment reports are done quarterly.
Emy Platt, ACE Hardware, discussed an outstanding bill
Frank Smith Plumbing has with ACE Hardware. Due to the invoices being
tools and not supplies Westra Construction is not covering the bills.
Discussion followed. Commissioners have visited with Westra Construction
and they will be submitting a bill to the corporate office but that it
will be 2 to 3 weeks.
Robbie Atkins, Allen County Sheriff, discussed the
installation of the new computer system for the new jail. He stated it is
taking a little longer than expected as a result of that the office staff
is having to shut down the computer in the current Sheriff’s office for
a while. The conversion is taking a while. One of the new computers is
going up to the current jail in the booking area.
Sheriff Atkins reported on an employee who had resigned
and an employee he has hired. Discussion followed.
Sheriff Atkins discussed vehicles. He reported he has
checked into using the states contract for a new car. He discussed a used
vehicle program by the Kansas Highway Patrol. Currently there are two
vehicles for a cost of $31,865.00 for both. Discussion followed on where
the monies would come from. Commissioners approved the purchase of one of
these vehicles.
Bill discussed the Hydro seeder use during the winter.
Jerry stated they would be able to use year round but would have to use
the in shorter periods to keep it from freezing up. Discussion followed.
Jerry stated this is the first year the road crew hasn’t
had to pick up trash outside the landfill fences.
Bill discussed the airport fund.
Alan Weber, Allen County Counselor, discussed a claim
from a damaged impound car.
Alan discussed the new tanker.
Travis Baughn requested Red Light Permit for volunteer
use for Fire District #2. Commissioner Thompson moved to approve the
permit. Commissioner Regehr second, motion passed 3-0-0.
Commissioners approved the following documents:
a)
Clerk's Journal Entries #
b)
Clerk's vouchers totaling $
c) Abatements - Value, $, Year
With no further business to come before the board, the meeting was
adjourned until November 13, 2003 at 8:30 a.m. in the Commission room of
the courthouse.
