Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
December 2, 2003

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairman Dick Works, Commissioner Walt Regehr Jr. and Commissioner Kent Thompson, and Sherrie L. Riebel, Allen County Clerk.

Commissioners corrected and approved the minutes of the November 18, 2003 meeting.

Sherrie reported on the maintenance on the shredder. She reported the motor is getting weak. The cost to replace the motor would be $1,612.78. A new shredder cost is $3,443.06; the current shredder cost $2,945.00 seven years ago. Discussion followed. No action taken.

Jay Daniels, Grounds Maintenance, was present for his annual evaluation. Commissioner Regehr moved to go into executive session for 15 minutes for the purpose of an annual evaluation for non-elected personnel. The time is now 8:45 a.m. Commissioner Thompson second, motion passed 3-0-0. Those in the room will be Commissioner Works, Commissioner Thompson, Commissioner Regehr, and Jay Daniels. Commissioners reconvened at 9:00 a.m. No action was taken.

Bill King, Public Works Director, discussed most of his crew had to pay their own re-certification of HAZMAT license. He requested the commissioners reimburse or pay for the certification. Currently the ambulance attendants are paid for their re-certification. Commissioners requested more detail about requirements.

Jack Franklin, county resident, discussed a damaged bridge in Carlyle. Discussion followed. Commissioners stated there is not a current plan to replace or maintenance the bridge on Texas Road between 1600 Street and 1700 Street. Commissioners will review the bridge.

Jack discussed appraised value of market value for real estate in Allen County. Discussion followed on the State of Kansas’ withdrawal of LAVTR and other taxes.

Sandra Drake, Allen County Appraiser, Cara Barkdoll, Register of Deeds, Sharon Utley, Allen County Treasurer, Bill King, Public Works Director, Sherrie L. Riebel, Allen County Clerk, discussed monies for current year and for the upcoming year.

Emy Platt, ACE Hardware, discussed Westra Construction covering Frank Smith Plumbing bill due. She questioned bonding for the sub-contractors. Discussion followed.

Bill discussed cleaning up trees to help with the debris from getting caught in the trees north of the landfill.

Sharon Utley, Allen County Treasurer, requested the annual motor vehicle compensation as per K.S.A. 8-145(b) in the amount of $1,838.54 each for the County Treasurer and Sherrie L. Riebel, Allen County Clerk out of election fund. Commissioner Thompson moved to approve the payment. Commissioner Regehr seconded, motion passed 3-0-0

Mary Tucker, JJA Assistant Administrator, discussed the fiscal year 2005 budget application for Prevention and Intervention Block Grants. She explained the jobs and what they entail. Discussion followed. The application request for monies request are $107,964.00, which remain the same as 2004 budget. Commissioner Regehr moved to allow Chairman Works to sign the application. Commissioner Thompson second, motion passed 3-0-0. Chairman Works signed the application for 2005 budget application.

Alan Weber, Allen County Counselor, discussed employee benefits.

Commissioners discussed that because raises were not given in 2003 that they would like to give a minor cost of living adjustment in lieu of the raise. Full time employees (20 to 40 hours per week) will receive $400.00, and full part-time employees would receive $200.00. Commissioners would not receive the adjustments. Commissioner Thompson so moved. Commissioner Regehr second, motion passed 3-0-0.

Commissioners approved the following documents:

a) Employee Payroll Changes

b) Clerk’s Vouchers Totaling $83,068.58

c) Journal Entries 23 and 96

d) Allen County EMS Bad Debt Write Off

With no further business to come before the board, the meeting was adjourned until December 9, 2003 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.