Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
December 16, 2003

The Allen County Board of Commissioners met in a regular session at 8:30 a.m. with Chairperson Dick Works, Commissioner Kent Thompson, Commissioner Walt Regehr Jr. and Sherrie L. Riebel, Allen County Clerk.

Commissioners corrected and approved the minutes of the December 9, 2003 meeting.

Commissioners reviewed a proposed contract for Daycare Licensing in Allen County by Neosho County. Commissioners requested to table the contract until Allen County’s new SEK Health Administrator comes on board January 1, 2004. They would like to discuss this with her.

Commissioners accepted the resignation of Harold Cooper, Osage Twp Clerk. Discussion followed. No action was taken at this time.

Isabell Pliler, Services to the Elderly Van Driver, and Norma Nigles, Assistant Driver, were present for an annual review. Discussion on service to customers and services received by the county on van servicing.

Cara Barkdoll, Register of Deeds, discussed raising the copy fees within the office. She presented a listing of proposed costs to take effect January 1, 2004. Discussion followed. Commissioners approved.

Bill King, Public Works Director, discussed storage for the Bobcat at the courthouse.

Bill reported his crew was working on the old jail today.

Bill discussed snow removal on the last snow. Discussion followed on the 5" of snow received Friday night.

Bill reported the transmission was out on one of the trucks. Discussion on replacement or fixing followed.

Sandra Drake, Allen County Appraiser, was present for her annual evaluation. Commissioner Thompson moved to go into executive session for 15 minutes for the purpose of an annual evaluation for non-elected personnel. The time is now 10:03 a.m. Commissioner Regehr second, motion passed 3-0-0. Those in the room will be Commissioner Works, Commissioner Thompson, Commissioner Regehr, and Sandra Drake. Commissioners reconvened at 10:18 a.m. No action was taken.

Commissioners reviewed the proposed contract with Immel, Works & Heim, P.A. for Adult Misdemeanor for 2004 for a monthly service of $2,500 which is a $20 increase. Appeals to the District Court or jury trials will continue to be billed separately at the rate of $75.00/hour with a cap of $750.00 per case. Discussion followed. Commissioner Thompson moved to approve the contract with Immel, Works, & Heim for Adult Misdemeanor for 2004. Commissioner Regehr seconded, motion passed 2-0-1. Commissioner Works abstained.

Alan Weber, County Counselor, discussed jail finances for 2004.

Robbie Atkins, Allen County Sheriff, reported a threat made to him by an Allen County citizen.

Commissioners dismissed until 1:00 p.m. to meet with Westra and Shaughnessy Fickle and Scott Architects and the PBC Board.

Jean M. Barber, PBC President, Loren Korte, PBC V.P., Mark Ledbetter, Westra Project Manager, Mike Fickel, Shaughnessy Fickle and Scott Architects, Hugh Lester, Shaughnessy Fickle and Scott Architects, Robbie Atkins, Allen County Sheriff, Pam Beasley, Sheriff Office Manager, discussed the progress on the jail. Mike reported Shaughnessy Fickle and Scott Architects felt good about where they are on the jail. He discussed some changes that will be submitted at a later date to the commissioners; some time scheduling with sub contractors; upcoming items to finish the building of the jail. Mark reported asphalt is being laid this week. Discussion followed on what was being done to make that happen. They are taking up the wet fill and laying compacted fill so that asphalt can be laid. Mike discussed the survey by Shetlar on the floors of the jail being level. Discussion followed on adjustments that were made to assure a suitable floor. Mark assured the commission the job will be guaranteed satisfactory. He discussed some items already installed, glass arriving, and reviewed the schedule with April 1 as completion date on the jail. Discussion followed on the schedule; training and what will be included in finish work as well as the checklist for contractors, architects, and commissioners. Sheriff Atkins stated the sooner they can get in for training the sooner the inmates can be moved in. Discussion followed on what moving entails. Sheriff Atkins reported a finger print identification machine (grant provided) would need to be installed at the same time so that training on the machine can be done at the same time. Hugh discussed what power is available for this machine in the processing area. Discussion followed on what additional equipment will be installed in this area that was not already anticipated. Commissioners asked Mark to check to verify Mid-States Communication will pull all the cable for themselves as well as for Advantage Computers for the computer systems. Commissioners expressed concern about installation of windows and the timing. Discussion followed on secure areas for the prisoners; passing of notes; house keeping details and holding cells. The architects addressed all of these issues. Commissioner Thompson questioned Mark about an outstanding bill that Frank Smith Plumbing left in the community. He stated the bill should be paid because Westra brought this person to the community to work on the jail. Commissioners discussed the absence of change orders. Discussion indicated that they would be on the next pay request. Hugh explained items concerning the roof; what are left to be completed; drainage and other items. Commissioners discussed the base under the proposed parking lot. Discussion followed on cement flatwork and curbing. Commissioners and members of the PBC adjourned to tour the jail. Mike announced the next meeting would be January 20, 2003.

Commissioners approved the following documents:

a) Clerk’s Vouchers totaling $ 37,268.75

b) Payroll Changes

c) RE Abatements Value 9614, $1231.38, Year 2003

d) PP Abatements Value 26,445, $3733.20, Year 2003

e) PP Abatements Value 400, $65.68, Year 2002

f) PP Abatements Value 188, $31.58, Year 2001

g) Abatement 16\20 M Trucks Value303, $30.06, Year 2003

h) Bad Ambulance Debits due to bankruptcy-Amount $1205.33

 

With no further business to come before the board, the meeting was adjourned until December 23, 2003 at 8:30 a.m. in the commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.