Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
December 31, 2003

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Walt Regehr, Jr., Commissioner Dick Works, Commissioner Kent Thompson, and Sherrie L. Riebel, County Clerk.

Commissioners corrected and approved the minutes of the December 23, 2003 meeting.

Bill McAdam, Marmaton Township Clerk, Newt Bacon, Marmaton Township Trustee were present to discuss Marmaton Township Cemetery and Fire Departments. Discussion followed on the fire district shared with Osage Township. Commissioners stated they would contact Osage Township.

Bill King, Public Works Director, discussed some roadwork that will be started as soon after the first of the year. Commissioners discussed some areas reported to them needing attention. Bill will check the reports.

Commissioners discussed the curving for the new jail. They will visit with the architects to correct.

Bill reported the heating system at the landfill is a work in progress. Discussion followed.

Sandra Drake, Allen County Appraiser, discussed raises.

Commissioner Regehr moved to enter into an agreement with Charles H. Apt III for Guardian Ad Litem Contract. Commissioner Thompson seconded, motion passed 3-0-0.

Robbie Atkins, Allen County Sheriff, discussed cooks for the new jail. He stated if one of the inmates cooks they would have to be supervised at all time, one cook could not handle all the cooking for the jail all the time. Discussion followed. Robbie is planning one full time and one part time cook once the jail opens. He stated Dottie Beasley would be the jail secretary. He stated there is still a lot of manual work to be caught up on since the new program has been installed.

Robbie reported on the statistic’s of the inmates for 2003. Discussion followed.

Robbie and Commissioners discussed the status of the jail project.

Commissioners discussed the Sheriff & Jail Department needs to provide inventory for years 2001, 2002 and 2003 to the Commissioners as required by statue.

Bill discussed carryover for Public Works. Commissioners reviewed the budget for Public Works and presented resolution #200315.

BE IT RESOLVED, by the board of County Commissioners of Allen County, Kansas:

WHEREAS, in accordance with K.S.A. 68-141F and K.S.A. 68-141G we hereby transfer

$250,000.00 from Allen County Public Works Fund to Allen County Special Machinery fund, an amount not to exceed twenty-five (25%) credit to the Public Works Fund. All moneys credited to the Special Machinery Fund shall be used by Allen County for the purpose of purchasing road or bridge building machinery or equipment or the building of bridges and such fund shall not be subject to the provisions of K.S.A. 79-2925 to 79-2937 or acts amendatory thereof or supplemental thereto, except that in making the budgets of Allen County the amounts credited to and the amount expended there from shall be shown thereon for the information of the taxpayers of Allen County.

Commissioner Regehr moved to approve Resolution #200315. Commissioner Thompson seconded, motion passed 3-0-0

Alan Weber, Allen County Counselor, discussed the residence in Carlyle. Discussion followed.

Sharon Utley, Allen County Treasurer, presented information faxed to the auditor for year-end closure. Discussion followed.

a) Clerk's Journal Entries # 101-103

b) Clerk's vouchers totaling $35,177.13

c) RE Abatements Value NA, $128.52, Year 1996 PP Abatements Value 12,096, $1,771.70, Year 2003 OIL Abatements Value 95, $11.74, Year 2003

d) Payroll Changes

With no further business to come before the board, the meeting was adjourned until January 6, 2004 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.