Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
February 3, 2004

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Kent Thompson, Commissioner Walt Regehr Jr., Commissioner Dick Works, and Sherrie L. Riebel, County Clerk.

Commissioners corrected and approved the minutes of the January 27, 2004 meeting.

Daniel Creitz, 31^st Judicial Judge, discussed CASA (Court Appointed Special Advocates for Children Program). He explained their mission is to provide encouragement, support and guidance to children in need of care in collaboration with others; to train volunteer advocates to gather appropriate information; and, to offer an objective opinion to the court so that children-in-need-of-care are protected. Judge Creitz requested to use the current Sheriff’s department offices for office space to house CASA. It would not cost the county anything except the cost of utilities they would not receive rent. Discussion followed in sharing the space with the County Attorney. Commissioners would like to review the office area before making a decision. No action was taken.

Bill King, Public Works Director, presented bid specs on Tandem Axel Dump Truck with Salt Spreader & Snow Plow, Tandem Axel Dump Truck, and Two ton Flat Bed Truck. The tandem axel dump truck bids were received from K.C. Peterbuilt for a 2005 Peterbuilt Model 357 for $109,383.00 with unit available to build May 1, 2004 to June 1, 2004 (bid good until February 15, 2004); Doonan Truck Equipment for a 2005 Peterbuilt Model 357 for $117,681.00, two year unlimited warranty, June 2004 delivery date, standard dump bed; Doonan Truck Equipment for a 2005 Peterbuilt Model 357 for $118,321.00, two year unlimited warranty, June 2004 delivery date, standard dump bed with 3/16" 200,000 PSI floor; Hays Mack Sales for a 2005 Mack for $113,796.15, three year warranty, Unit 30 would have a $3,500 trade in allowance and Unit 32 would have a $3,500 trade in allowance; and Merle Kelly Ford for a 2005 Sterling for $102,062.00, two year unlimited warranty, Unit 30 would have a $5,275 trade in allowance and Unit 32 would have a $5,275 trade in allowance, 90 to 120 days delivery. The tandem axel dump truck bids were received from K.C. Peterbuilt for a 2005 Peterbuilt Model 385 for $90,624.00 with unit available to build May 1, 2004 to June 1, 2004 (bid good until February 15, 2004), barrel style bed; Doonan Truck Equipment for a 2005 Peterbuilt Model 357 for $92,484.00, two year unlimited warranty, June 2004 delivery date, Heil HPT rounded bottom dump bed; Doonan Truck Equipment for a 2005 Peterbuilt Model 357 for $91,553.00, two year unlimited warranty, June 2004 delivery date, Heil HPT15 standard dump body; Hays Mack Sales for a 2005 Mack for $90,328.69, three year warranty, Unit 30 would have a $3,500 trade in allowance and Unit 32 would have a $3,500 trade in allowance, 90 days delivery, barrel style bed; and Merle Kelly Ford for a 2005 Sterling for $77,219.00, two year unlimited warranty, Unit 30 would have a $5,275 trade in allowance and Unit 32 would have a $5,275 trade in allowance, 90 to 120 days delivery, to have the barrel style bed add $931.00 to total price. Only one bid was received on the two ton flat bed truck; it was from Merle Kelly Ford Sterling for a 2002 Sterling Acterra (new) for $42,035.00 with a two year unlimited warranty, immediate delivery. Commissioners accepted the bid received on the two-ton flat bed truck.

Dick Goss, Hays Mack Sales out of Wichita, was present to discuss information on his bids for the tandem axel dump truck with salt spreader & snowplow, and tandem axel dump truck.

Dan Kelly, Merle Kelly Ford out of Chanute, discussed their bids on the same tandem axel dump truck with salt spreader & snowplow, and tandem axel dump truck. Dan referred more information to Brian Wilson, Mid-west Trucks, who provides the pumps for Merle Kelly Ford trucks. Question and answer discussion followed. No action was taken at this time.

Dan Kelly discussed the bids on the two-ton flat bed truck. Question and answer discussion followed. After extended discussion, Commissioner

Bill presented bid proposal on a new ¾ ton regular pickup. Steve Taylor, Shields Motor out of Chanute, was present to explain his proposal on a 2004 Dodge Ram 2500 SLT for $19,443.50 with trade, three year or 36,000 miles bumper-to-bumper, seven year or 70,000 miles drive train with a 4 to 8 week delivery. Ranz Motor sent a bid for 2004 Chevrolet Silverado 2500 HD for $19,799.00 less $800.00 trade allowance for a total bid of $18,999.00 with three year or 36,000 miles warranty. Twin Motors sent a bid for 2004 Ford F250 for $18,661.00 less $1,750.00 trade allowance, three year or 36,000 miles warranty with 6 weeks delivery.

Bill presented bid proposals on a motor grader. Gordon Worthing, Martin Tractor, discussed their bids on CAT 12H and CAT 140H motor graders. CAT 12H for $171,625.00 less a trade allowance of $45,000.00 for a total of $126,625.00 with a five year or 6500 hours warranty, with immediate delivery on motor grader and 3-4 weeks on the scarifer and a five year or 5000 hour at $95,000.00; CAT 140H for $184,988.00 less a trade allowance of $45,000.00 for a total of $139,988.00 with a five year or 6500 hours warranty, with immediate delivery on motor grader and 4-6 weeks on the scarifer and a five year or 5000 hour at $103,000.00. He explained the changes from the past motor graders and the benefits of the new motor graders. Discussion followed. Jim Harris, Berry Tractor, discussed his bids from Berry Tractor on a Komatsu 555-3CA and Komatsu 655-3CA. The Komatsu 555-3CA $141,938.00 less $46,000.00 trade allowance for a total of $95,938.00 with five year or 7000 hours warranty, 60 day delivery; Komatsu 655-3CA $145,949.00 less $46,000.00 trade allowance for a total of $99,949.00 with five year or 7000 hours warranty, two weeks delivery on the motor grader, 60 days on the scarifer. Discussion followed. No action was taken at this time.

Bill presented bids for a lowboy trailer. Martin Tractor, Berry Tractor, Klassic Trailer Sales, and Larry’s Trailer Sales sent bids. Jim Harris, Berry Tractor, explained his bid of 2004 Trial King TK 40LP for $12,570.00, one week delivery, six years prorated warranty with load height 32", ramps 72". Discussion followed. Gordon Worthing, Martin Tractor, discussed their bid on a 2004 Load King 202 LT for $15,000.00 with 8 –10 weeks delivery, one year warranty with load height of 36", ramps at 55". Other bids presented but not represented were Klassic Trailer Sales for a 2004 Trail-Eze for $12,698.00 with 9-10 weeks delivery, five years prorated, load height 36", ramp 60"; Larry’s Trailer Sales for Holden CZ for $11,200.00 for four weeks delivery, two years unlimited warranty, load height 33.5", ramps at 60"; Larry’s Trailer Sales for an American for $11, 900.00 with a six week delivery, load height 34.5", ramps at 60"; and Larry’s Trailer Sales for a Holden TD040 for $12,336.00 with a six week delivery, two years unlimited, load height of 31.5", ramps at 60". Discussion followed. No action was taken at this time.

Bill presented bids on an old welder. Denison Inc, bid a Miller Blue Big 500 for $9,741.95 with a trade in of $500 on a Miller Big 40, delivery on the new welder would be approximately 10 days. A bid for the old Miller Big 40 for $100.00 was received from Mitch Garner. After extended discussion, Commissioner Works moved to purchase the Miller Blue Big 500 from Denison Inc.

Darrell Stokes, Public Works Foreman and Jerry Jackman, Mechanic, discussed each of the listed bids with the commission. Discussion on questions, answers and options followed. Each gave their opinions on the presented equipment.

Bill presented bids received on used equipment. The used CAT 12G machine was Martin Tractor would pay $45,000.00 as the trade in, Berry Tractor would pay $46,000.00 as trade in, Cedar Crest Excavation would pay $16,560.00 straight out, and Kissimmee Auction would pay $41,101.00 straight out. The 1991 Ford F150, Jimmy Skaggs would pay $505.00, Shields Motors would pay $400.00, Ranz Motor’s would pay $800.00 and Twin Motors would pay $1,750.00 as a trade in. Discussion followed. No action was taken at this time.

Robbie Atkins, Allen County Sheriff, and Roy Smith, Undersheriff, presented bids from Twin Motor Ford, Inc., on a 2004 Crown Victoria Police Interceptor and 2004 F-150 Super Cab 2 wheel drive truck, both vehicles come with a 36 month or 36,000 mile warranty, truck is in stock for $18330.00 and can be delivered immediately, car at $15,135.00 would be delivered in approximately 6 weeks (March 15, 2004) delivery date. Discussion followed on lights and radios. Sheriff Atkins stated they would use the same light bar and radio in the new vehicles that come out of the old vehicles. Discussion followed on the cost savings of a new car verses a used car. Robbie stated Shields offered a Dodge 2004 Ex-cab 2X2 V8 SLT four door 4.7 L for $22,500.00. Ranz offered a Chevy 2004 Ex-Cab 2x2 V8 LS Package for $24,000 for 5.4L or $23,100.00 for a 4.8 L. No action was taken at this time.

Donald Leapheart, City of Iola Fire Chief/Allen County EMS Director, discussed a private business called Emergency Ambulance Service out of Linn County. Discussion followed. He has advised Moran and Humboldt to be in service as much as they can.

Chief Leapheart discussed the new ambulance in Moran. Moran ambulance service sends their old ambulance to Humboldt and Humboldt’s goes back to Iola. Discussion followed. He stated they have an extra ambulance located in Iola to be a back up unit for Moran or Humboldt.

Chief Leapheart discussed the new fire tanker truck insurance. The truck is for the entire county use.

Thomas Saxton, Magistrate Judge, discussed the coloring of carpet proposed for his office. His office is being relocated since the new jail will be tying into his current office.

Bill requested the commission sign off on the Annual Noxious Weed Eradication Progress Report for 2003 for the State of Kansas. Commissioners reviewed and signed.

Commissioners accepted the bid received on the two-ton flat bed truck from Merle Kelly Ford Sterling for a 2002 Sterling Acterra (new) for $42,035.00.

Commissioner Works moved to accept the bid from Berry Tractor for 2004 Trial King TK 40LP at $12,570.00. Commissioner Regehr second, motion passed 3-0-0.

Alan Weber, Allen County Counselor, discussed statues on purchasing.

Commissioners unanimously waived the requirement to take the matter out to bids on the truck based upon the Sheriff having obtaining prices from other dealers. Commissioner Works moved to authorize Sheriff Atkins to purchase the used fully equipped highway patrol car from the State of Kansas. Commissioner Regehr second, motion passed 3-0-0.

Commissioners discussed the jail project. Commissioners requested Alan draft a letter stating their concerns within the jail and on the curbing.

Commissioners reviewed Elsmore, Logan and Marmaton Township annual reports.

Commissioners will not be meeting in a regular meeting on February 10, 2004 so that they can attend Kansas Government Days in Topeka.

Commissioners will be attending an informational meeting at the Allen County hospital tonight at 7 a.m. No action is anticipated.

Commissioners approved the following documents:

a) Clerk's vouchers totaling $82,227.49

b) Clerk's Journal Entries # 3

c) Abatement PP-Value 66, $9.10, Year 2001

d) Abatement PP-Value 66, $9.82, Year 2002

e) Abatement PP-Value 2377, $271.40, Year 2003

f) Payroll Vouchers $92.80

 

With no further business to come before the board, the meeting was adjourned until February 17, 2004 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.