Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
March 2, 2004

The Allen County Board of Commissioners met in a regular session at 8:30 a.m. with Chairperson Kent Thompson, Commissioner Dick Works, Commissioner Walt Regehr Jr. and Sherrie L. Riebel, Allen County Clerk.

Commissioners corrected and approved the minutes of the February 24, 2004 meeting.

Commissioners reviewed the curbing outside the new jail parking. Discussion followed.

Bill King, Public Works Director, discussed the five-year bridge plan. He reported Hegwall’s called concerning a bridge near their house.

Bill presented pictures of the plaque from the Wilderness Park. Commissioner Works moved to allow Dwight Mynatt to remove the plaque and donate it to the Historical Society. Commissioner Regehr second, motion passed.

Sandra Drake, Allen County Appraiser, requested 43 hours of vacation be carried over for Roger Fogleman. Commissioners approved the carryover to be used within six months.

Bill discussed a culvert area in Savonburg that is requested to be cleaned up by the Public Works Department. Discussion followed on work for private individuals, which would be a different matter if the City of Savonburg requests the work.

Commissioner Thompson opened the 5-year bridge plan hearing at 9:00 a.m. The only person present for the hearing was Bob Johnson, Iola Register representative. Bill presented a 5-year plan for updating bridges with in Allen County and Report on Inspection and Analysis of Off System and RS Bridges. The report lists the sufficiency rating of less than 50, listing five of Allen County bridges. Discussion followed. The bridge 0.2 miles North and 1.5 miles East of Mildred (Dead Lady Bridge), the bridge 1.4 miles East of Humboldt (Central Street Bridge), the bridge 4.2 miles West and 1.0 miles South of Elsmore (Bauer Bridge) and the bridge 3.4 miles West of Humboldt (Hegwall Bridge) are the bridges currently on the 5-year plan. Discussion followed on what bridges to add or re-rate the priorities. Commissioners reviewed the sufficiency rating and pictures of the bridges within Allen County. Discussion followed. Commissioners decided to add the Red Iron Bridge to the 5-year bridge replacement list.

Bill reported on a request for proposal from the City of Wichita to dispose some grit from the wastewater treatment plant. Discussion followed. Allen County will decline to bid.

David Sweat, Emergystat Inc., presented an executive overview of their service. He discussed moving into Linn County and offered a service to Allen County if ever needed. Discussion followed on what services are offered to local governments.

Robbie Atkins, Allen County Sheriff, presented a Kansas Emergency Management 2004 Cooperative Agreement Program Submission for the Chairman to sign. Commissioners approve for the Chairman to sign.

Sarah Beth LaRue, Prevention Coordinator for Hope Unlimited, discussed Assault Awareness Month in April. She requested to put teal colored ribbons around the trees in April and to use the bandstand on April 20 in the evening for an event. Sarah Beth discussed some items that would be discussed at the event. Commissioners approved.

Sherrie L. Riebel, Allen County Clerk, presented:

The Board of County Commissioners issued an order for hearing.

Bill visited some more with the Commissioners about the bridges.

Bill presented some phone/fax bids on mobile radios. Bids were received from Chanute Communications for a Motorola M1225 40 Watt at $387.00 per unit for a total of $1,935.00 for five units, delivery date within seven days, 1 year warranty, 1 year extended warranty for $22.00, 2 year extended warranty for $38.00; TBS Electronics for a Motorola M1225 40 Watt at $386.00 per unit for a total of $1,930.00 for five units, in stock, 1 year warranty; TBS Electronics for a Motorola M1225 45 Watt at $386.00 per unit for a total of $1,930.00 for five units, in stock, 2 year warranty. Commissioners approved Bill to purchase from who ever he wants to work with since the prices are the same.

Bill discussed an opening for a landfill equipment operator. Discussion followed. Bill will hire the top scorer of his interviews.

Bill presented a Consultant Selection Guide for Construction Engineering on LPA Projects, an example form to Evaluate Consultants by Selection Committee and the form to rank Consultants by Negotiation Committee. Discussion followed. Commissioners discussed using a local company. No action was taken at this time.

Mr. Hal W. Pannell asked about Sewer District #1 and how it is fund. Commissioners explained the landowners in the district are taxed on their county taxes.

Mr. Pannell questioned the commission on how they make decisions on what bridges to list on the replacement list. Commissioners explained the sufficiency rating.

Mr. Pannell discussed the trucks being routed around the City of Iola. Discussion followed on Horeville Road.

Mr. Pannell discussed the funding of the jail. He discussed the housing of prisoners outside of the county. Commissioners stated according to the feasibly study the jail will finance itself.

Alan Weber, Allen County Councilor, discussed the request from Representative Stanley Dreher to issue a resolution allowing Master Bait and Liquor to sell liquor with a state license. Alan will revise a resolution. No action was taken at this time.

Alan discussed Sewer District #1 and Sewer District #2. Discussion followed. He will check on a Charter resolution allowing boards.

Commissioners discussed with Alan the change orders for the new jail. Discussion followed. No action was taken at this time.

Alan discussed Fire District #2 Board.

Alan discussed the Zoning meeting held last Thursday that was continued until March 11, 2004 due to lack of quorum.

Commissioners reviewed annual reports from the City of Mildred and West Cottage Grove Cemetery.

Commissioners approved the following documents:

a) Clerk’s Vouchers totaling $229,744.40

b) Payroll Changes

c) 16-20M Trucks Abatements Value 242, $24.00, 2003 Year

d) Journal Entries #12-13

With no further business to come before the board, the meeting was adjourned until March 9, 2004 at 8:30 a.m. in the commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.