Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
March 30, 2004

The Allen County Board of Commissioners met in regular session at 8:30 a.m. Chairperson Kent Thompson, Commissioner Walt Regehr Jr., Commissioner Dick Works, and Sherrie L. Riebel, County Clerk.

Commissioners corrected and approved the minutes of the March 16, 2004 meeting.

Ron Holman, Building and Grounds Director, discussed the tile area in the east end. Mike’s Carpet World does not install tile, Home Decorator did not respond to the request, and Home Decorator Supply bid $346.50 installed and $620.10. Commissioners requested Ron to check on limiting the thresh holds and would like to see a sample of the tile. No action was taken at this time.

Ron discussed the full time building and grounds position applications. Discussion followed. Commissioners will review the job descriptions before the job is advertised.

Sherrie stated Ron would like to have the little office in the old jail area for an office for maintenance. Commissioners will take under consideration.

Bill King, Public Works Director, and Larry Mocha, SE-Kan Asphalt Services, Inc., discussed smooth seal verses overlay. The cost of 1-½ inches of overlaid asphalt is $ 146,304.00; the cost for smooth seal is $ 67,448 for coverage from the city limits of Humboldt to the county line. Discussion followed. Some of the road is asphalt and some is old cement. Larry stated the smooth seal would be a good coverage, even though the money would be better for them if the asphalt were laid. Commissioners will take under consideration.

Ken Shetlar, Shetlar, Shetlar and Griffith, discussed bridge project #1C-3664-01 (Fairview Cemetery or Dead Lady Bridge). He estimated the cost to be $30287.85 to rebuild the bridge. Discussion followed. Jeff Durand would be supervisor on site for Shetlar, Shetlar and Griffith. There are still proposals to be presented at next weeks meeting.

Alfred Link, Veteran’s representative, discussed needs for the moving veteran’s wall that will be in Iola on June 4-11, 2004. There will be 2X4’s that need to level up the ground. T&E Pallets will construct the frame and provide the wood. Discussion followed. Mr. Link explained some of the activities during the time the wall is in Iola. He discussed a helicopter landing in Iola; details are still being worked out. Commissioners approved for the frame to be on the courtyard but advised him to make sure Dig Save is called.

Bill requested personal leave be paid out to a retiring employee. Discussion followed. No action was taken.

Bill presented information on the Association of County Commissioners and Highway Officials of Southeast Kansas Annual meeting to be held on April 13, 2004 at the KDOT Office Complex South Building.

Bill discussed new seasonal hires.

Bill requested Darrell Stokes carryover 63 hours of vacation. Commissioners approved the carryover and stated it is to be used within 6 months.

Bill discussed pipe bids. He received a bid from J.R. Crow & Company and one "no bid" from Karchmer Pipe & Supply Co., Inc. J.R. Crow & Company bid for 26" x .312 wall x 40’ pipe was $15.25 per feet, 36"x .188 wall x 40’ pipe for $24.50 and 48" x .250 wall x 40’ pipe for $43.20 per foot. Discussion followed on the need and demand for steel at market currently. No action was taken at this time.

Commissioners stated they would like to drive the road from city limits of Humboldt to the county line before they make a decision on the overlay or smooth seal.

Commissioners discussed roads within the county that need attention.

Commissioner Thompson reviewed ASCS farmland sheets for the Allen County Airport with Bill and Alan Weber, Allen County Counselor. Bill will discuss this with Nelson’s Farms.

Robbie Atkins, Allen County Sheriff, discussed policy for the new jail that is being worked up to determine how things are going to be handled.

Mike Fickel, Shaughnessy Fickel and Scott Architects, discussed the tension on the bar above the overhang, overflow holes on the roof, rebar within the curving and some other items discussed at the last meeting. Discussion followed. Mike discussed patches on the cement where the joints come together, dirt against the back of the curving where the honeycombing is occurring, flooring from the jail area to the court area, he is still waiting on the samples of tile and carpet, completion date will be the 16^th of April. That means a punch list will be completed and a certificate will be issued, which means the county can occupy the building for intended use meaning training. Robbie stated he has scheduled basic correctional training the week of the 19^th with Missouri/Kansas Correctional Institute. Discussion followed. Robbie reported on training last Friday with control room equipment. Mike stated Hugh would do up a tour and presentation for open house on the jail. A date will be determined later.

Robbie presented bids for 6 to 8 televisions. Bids were received from Westco for 27" television for $250.00, no bid for 25"; Wal-Mart for 27’ television for $229.86, $149.44 for 25"; Western Auto for 27" for $439.99, $399.99 for 25". Robbie accepted the bid from Wal-Mart for 25" at $149.44.

Robbie presented bids for furniture. Dennis Sherwood, Service Office Supplies, was present for bids presentation on office furniture. Bids were requested and received from Iola Office Supply for a total of $25,398.50; McCarty’s for a total of $18,494.95; Service Office for a total of $19,914.58; and Navrat’s did not submit a bid. Some of the bids did not include all items. Commissioners will review. Commissioners rejected the submitted bids and asked Robbie to follow County Purchasing Policy to advertise for furniture.

Donald Leapheart, Allen County EMS Director, discussed a call concerning KEMTA training for the EMT’s. Discussion followed. He stated Dr. Atkins would be contacting the commission concerning the service for Allen County. Donald stated he is currently in the process of rewriting protocols to cover some items. Discussion followed. Commissioners will visit with Dr. Atkins and the City of Humboldt.

Donald requested Allen County to carry insurance for the Jet Ski during July, June and August. The same agreement as of last summer where the county paid insurance and the city pay for the maintenance was discussed. Commissioners will make a decision once a cost is determined.

Bill discussed a request for proposal for the bridge project. Discussion followed.

Robert Johnson, Iola Register reporter, requested information on the decision of the commission regarding sheriff’s furniture bids.

Commissioners discussed Critical Assess for Allen County Hospital. Commissioner Works moved to support Allen County Hospital to gain certification for Critical Assess. Discussion followed. Commissioner Thompson second, motion passed 3-0-0.

Commissioners approved the following documents:

a) Clerk's Journal Entries # 17-18

b) Clerk’s Vouchers totaling $69,737.84

c) Payroll Changes

d) Abatements RE Value 403, $53.84, Year 2003

e) Abatements RE Value 22, $2.70, Year 2002

f) Abatements RE Value 3, $.34, Year 2001

g) Abatements OIL Value 271, $33.36, Year 2003

With no further business to come before the board, the meeting was adjourned until April 6, 2004 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.