Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
April 6, 2004

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Kent Thompson, Commissioner Dick Works, Commissioner Walt Regehr Jr., and Sherrie L. Riebel, County Clerk.

Commissioners corrected and approved the minutes of the March 30, 2004 meeting.

Commissioners reviewed judge’s chambers.

Ron Holman, House & Grounds Director, presented samples of tile for the entrance on the east wing. Discussion followed. Mike’s Carpet World does not install tile, Home Detail did not respond to the request, and Decorator Supply bid $346.50 installed and $620.10. Commissioners requested Ron to check bids on red ceramic tile with Mike’s Carpet World, Home Decorator and Decorator Supply.

Jay Daniels, Grounds employee, discussed the seeding of the new sod. Commissioners stated the contractors are responsible for the ground around the new jail.

Robbie Atkins, Allen County Sheriff, reported on the new generator. The major concern would be to keep the generator area cleaned out before the generator is started every Sunday for testing. The generator will have to be "kicked" on if there is lightning striking close. Discussion followed. The testing went well.

Sheriff Atkins presented bids for kitchen utensils for the new jail. Bids were received from Federal Supply Company, Waukegan, IL for $3,399.91 freight not included; Muchenthaler Incorporated, Emporia, KS for $3,582.54 freight included; and Calico Industries Annapolis Junction, MD for $3,127.91 freight included. Discussion followed. Commissioners would like to review the bids with the architect at 10:00 a.m.

Bill King, Public Works Director, discussed an article in the newspaper forum concerning low water signs.

Jim Harris, Berry Tractor, gave a presentation concerning leasing for a landfill compactor. The information concerned a Bomag BC772RB which could be offered at total delivered price to include set up for $379,942.00, trade allowance for the current 771RB #101570521088 would be $70,000 which would make the cost with trade difference $309,942.00. He stated they offer a three-year leasing program, in which the county would have the option to purchase or not to purchase at the end of three years.

Bill reported on a call from Roy Owens, Monarch Cement.

Chris Hotop will be here on April 20, 2004 to discuss a couple of projects at the landfill. Bill reported on the manhole installation at the landfill for monitoring purposes.

Bill discussed if the county has an auction they might consider selling the playground equipment that had been removed from the courtyard for the jail. He stated it is in very rough condition. Commissioners will take under consideration.

Bill discussed bridge project #1C-3664-01.

Bill presented information on a traffic count done on eight different roads throughout the county. Discussion followed.

Commissioners discussed a chip seal request from Bob Sharp between 600 Street and Hawaii Road. Discussion followed. No action was taken.

Heather Lewis, Extension Agent, invited the commission to a program on April 21, 2004. The program is State of Poverty Welfare Simulation. She explained what the two-hour program would entail and presented a brochure to inform.

Heather presented information on Weigh to Diet program April 13, 2004 offered at Riverside Park Community Building.

Mike Fickel, and Hugh Lester, Shaughnessy Fickel & Scott Architects, Alan Weber, County Counselor, discussed a crack in the district Judges office that showed up Monday. After reviewing the area, it was decided it was not a construction related crack.

Mike presented samples of plaques to be installed within the new jail. Discussion followed. Commissioners would like to see the information centered on the plaque. A sample will be sent. The logo will not have the motor grader on it, and will support a message of dedication.

Mike discussed what to do for the name on the building. Discussion followed on the name of the new jail to be fastened on the outside wall. The architects will try to match the current lettering of the Allen County Courthouse only smaller, the name on the jail will be the Allen County Law Enforcement Center and will be located south of the entrance.

Mark Ledbetter, Westra Construction Project Manager, and Terry Knupp, Project Supervisor, discussed a cement sidewalk and grass area outside the jail.

Mark presented a certificate of guarantee on the roof. Mark discussed tile, carpet, and thermal components, but reported all else will be completed. Discussion followed on due dates and installation dates. Mark discussed the special flooring, which is being reviewed by a specialist this afternoon. The projected substantial completion date will be determined by the architect the last week of April, which means the intended use could start at that time. A certificate will be issued at that time. Mark stated furniture could be delivered as soon as May 3, 2004, so that if something was damaged in the process could be fixed.

Mark reported an incident where a county employee damaging the roofing membrane tossed debris back on to the roof almost hitting Mark. He reported the work in Judge Saxton’s office will be done over night.

Mike requested a list of dates and time of training so that the architect can have representation present. Mark will get a list and review matrix for Mike. Other items were discussed.

Commissioners and architects discussed service provided by the architect. Discussion followed on change orders and scheduling issues.

Hugh discussed suppliers for public restrooms. Discussion followed.

Commissioner Works moved to approve the insurance for the Jet Ski to be at a cost of $30.00 for the City of Iola. Commissioner Regehr second, motion passed. 3-0-0

Commissioners discussed a request to place a plaque on the Humboldt Senior Center. Commissioner Works moved to approve the request providing it is the plaque of sixty names. Commissioner Thompson second, motion passed 3-0-0

Commissioners reviewed the Carlyle Township annual report.

Commissioner Thompson moved to go into executive session for 15 minutes to discuss non-elected personal. Commissioner Works second, motion passed 3-0-0. The time now is 12:12. Those present in the room will be Commissioner Thompson, Commissioner Works, Commissioner Regehr, and Robbie Atkins, Allen County Sheriff. Commissioners reconvened at 10:45 a.m. No action was taken.

Sherrie presented bids for election hardware. Bids were requested from Custom Software, Ltd, Iola Computer Products and Advantage Computer Enterprise. Advantage Computer Enterprise declined to bid, Iola Computer Products bid was for a server $3,180.00, Work station for $830 each, scan station computer for $1,380.00, SQL Base 8.5 five user version not bid, 10/100 MB Hub- 8 port not bid, Lexmark T420D Laser Printer for $595.00; Custom Software bid was for a server $2,954.88, Work station for $688.32 each, scan station computer for $1,442.81, SQL Base 8.5 five user version for $1295.00, 10/100 MB Hub- 8 port for $28.80, Lexmark T420D Laser Printer for $784.00. Discussion followed. Commissioner Works moved to approve the bids submitted by Custom Software with the exception of the printer, for it to be purchased through Iola Computer Products. Commissioner Regehr second, motion passed 3-0-0.

Commissioners will meet briefly in the afternoon of April 13, 2004, due to a meeting in Chanute earlier in the day.

Commissioners approved the following documents:

a) Clerk's vouchers totaling $31,009.07

b) Clerk's Journal Entries #19

c) Payroll Vouchers

d) Payroll Changes

 

With no further business to come before the board, the meeting was adjourned until April 13, 2004 at 1:30 p.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.