Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
April 13, 2004

The Allen County Board of Commissioners met in regular session at 1:30 p.m. with Chairperson Kent Thompson, Commissioner Walt Regehr Jr., Commissioner Dick Works, and Sherrie L. Riebel, County Clerk.

Commissioners corrected and approved the minutes of the April 6, 2004 meeting.

Michael Anderson, Allen County Historical Society Curator, discussed the re-enactment held at the Courthouse once every other month. Michael explained what all the re-enactment would entail. Commissioner Regehr move to approve the use of the courtyard. Commissioner Thompson seconded, motion passed 3-0-0

Mike Fickel, Shaughnessy, Fickel & Scott Architects, Mark Ledbetter, Westra Construction, Inc., Robbie Atkins, Allen County Sheriff, was present for discussion with the Commissioners on the jail project.

Mark discussed a letter from Commissioner Thompson concerning finishing the jail. One concerned the prime sub-contractors and the close out matrix. Mark discussed the sub-contractors punch list, Westra’s punch list, and Shaughnessy Fickel & Scott’s punch list. These would all be done before the commissioners make their punch list. Discussion followed. Mark discussed some items left to complete. He stated the carpet would be done by next Tuesday for Mike to do his punch list in Judge Saxton’s office. Mark is still working on a schedule. Weather permitting the sod work will be done after the dirt is hauled in to the courtyard around the jail. Discussion followed. Mark discussed the special flooring in the jail areas; he stated the floors would be reworked. The contractor offered a monetary settlement, but Westra will not consider settling on the current floor covering. Discussion followed.

Second issue was on training scheduling. Discussion followed. Mark explained the meeting with the company and their representatives.

Another item was the pay application #14 & #15. Mark stated there would not be an April billing from Westra Construction Inc.

Commissioners discussed the requested change on attorney/client area with Mike Fickel. The door into Judge Saxton’s office remain, the commissioners will have Allen County maintenance put a dead lock on the door for security.

Commissioners reviewed the proposed plaque on brushed stainless steel to be installed in the public area of the new jail. Commissioners approved the plaque.

Mike submitted information on where the "Allen County Law Enforcement Center" will be installed on the building.

Mark reported Jayhawk Fire nor Westra Construction can paint the fire bell to match the building due to liability. The recommendation is for Allen County not to paint the bell either.

Mike discussed the crack in the judge’s chambers. He explained there has not been anything to connect the crack to the existing construction with the new jail.

Sheriff Atkins requested a signature for Emergency Management Homeland Security Grant. Commissioner Works moved to approve the chairman sign the grant application. Commissioner Regehr second, motion passed 3-0-0.

Sheriff Atkins discussed information for a Hazmat Assessment concerning Allen County. The commissioners will review the information before a decision is made.

Ron Holman, Allen County House and Grounds Director, presented bids for tile from Home Detail for $1,144.00; Decorator Supply for $1,281.55. Commissioner Thompson moved to approve the purchase from Home Detail. Commissioner Works seconded.

Commissioners reviewed RESOLUTION #200408

A RESOLUTION CERTIFYING THE REVIEW AND REVISION OF THE

WHEREAS, The Southeast Kansas Solid Waste Authority (SEKSWA) Solid Waste Management Plan and the Solid Waste Management Plans of Allen, Bourbon, Cherokee, Crawford, Labette, Neosho, Wilson and Woodson Counties contained therein, were approved by the Kansas Department of Health and Environment on March 28, 1996 and;

 

WHEREAS, K.A.R. 28-29-82 requires that Solid Waste Management Plans must be reviewed one year after there approval, or one year after the completion and distribution of the Kansas Solid Waste Management Plan, whichever is later, and;

 

WHEREAS, The State Plan was completed on December 2, 1996, the SEKSWA Solid Waste Management Plan, and the Solid Waste Management Plans of Allen, Bourbon, Cherokee, Crawford, Labette, Neosho, Wilson and Woodson Counties contains therein, must be reviewed no later than December 2, 1997 and annually thereafter, and;

WHEREAS, The Governing Board of the Southeast Kansas Solid Waste Operating Authority (SEKSWOA) has previously submitted to the Secretary of the Kansas Department of Health and Environment (KDH&E) a NOTICE OF REVIEW AND REVISION OF SOLID WASTE MANAGEMENT PLANS, as adopted by the Governing Board of Allen, Bourbon, Cherokee, Crawford, Labette, Neosho, Wilson and Woodson Counties, in compliance with the Solid Waste Management Plan review requirements of K.A.R. 28-29-82 to be effective December 2, 1997, and;

 

WHEREAS, Allen County has subsequently reviewed the Solid Waste Management Plan that was in effect for the county and SSEKSWOA on December 2, 1997 and submits the following revisions:

NONE

NOW, THEREFORE, BE IT RESOLVED THAT: the Governing Body of Allen County is in compliance with the Solid Waste Management Plan review requirements of K.A.R. 28-29-82 until October 2004.

ADOPTED BY THE GOVERNING BODY OF ALLEN COUNTY, KANSAS THIS 13^th DAY OF APRIL 2004.

Commissioner Works moved to approve Resolution #200408, Commissioner Regehr second, motion passed 3-0-0

Sherrie requested on behalf Terry Krout, President of Humboldt Senior Center Site Council, to allow the computer teacher to have a key to the Humboldt Senior Center as long as computer classes are being held at the center. Commissioners approved.

Sherrie requested on behalf of Doris Klepper, Site Manager of the Iola Senior Center, to plant trees beside the flower planters. Commissioners would like to have the president of the Iola Senior Center come make the request for the center.

Sherrie reported for the Humboldt Senior Center that someone is destroying county property at the center without proper authorization. A report was filed with the City of Humboldt police department. Commissioners stated charges could be filed after an investigation.

Teresa Cook, Munchkin-land Pre-School, requested to hold pre-school graduation on the bandstand on the evening of May 27, 2004 from 6:30 to 8:00. Commissioners approved the use of the bandstand.

Commissioners approved the following documents:

a) Clerk's Journal Entries # 20-21

b) Clerk's vouchers totaling $132,777.20

c) Payroll Changes

 

With no further business to come before the board, the meeting was adjourned until April 20, 2004 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.