Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
April 20, 2004

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Kent Thompson, Commissioner Walt Regehr Jr., Commissioner Dick Works, and Sherrie L. Riebel, County Clerk.

Commissioners corrected and approved the minutes of the April 13, 2004 meeting.

Melissa McDow, 4Bac Inspection Services, LLC Estimator-Contract Administrator (President), and Carrie Snyder, 4Bac Inspection Services, LLC Project Administrator (Vice-President), discussed what services they can provide for Allen County. Melissa had presented information at an earlier meeting, which she reviewed with the commission. She explained all together the company has 60 years experience. Melissa stated they would like to be put on their bid list. Commissioners asked why their company would be better than an actual engineer group. Melissa stated because they would give an unbiased inspection. She stated they estimate at the highest possible cost, with hopes of coming in under the estimate. Discussion followed.

Jewell Springston, Iola Senior Center President, and Ivan Powell, Vice-President, discussed the other groups within the center not recognizing the elected board. The board requested a letter from the commissioners stating the other committees should be going through the elected board to make decisions. Discussion followed. Commissioners will send a letter.

Nan Kemmerly-Weber, Allen County Attorney, requested the faucets in the women’s restroom be changed to the turn on faucets. Discussion followed. Commissioners will consider changes.

Rodney Burns, Hutinett, Schlotterbeck and Burns, L.L.C., requested the contract for 2003 budget year. He is requesting a $250.00 increase over last year making the total $11,000.00; the contract will remain the same service as last. Commissioner Works moved to approve Hutinett, Schlotterbeck and Burns, L.L.C and for the chairman to sign the contract. Commissioner Regehr second, motion passed 3-0-0.

Rodney discussed county policy for purchase orders.

Bill King, Public Works Director, and Chris Hotop, Burns and McDonnell Engineering Company, Inc., Project Manager, presented a brief summary of the permitting process and anticipated cost to design and permit a 50-acre horizontal expansion at the Allen County Landfill. Chris reviewed the summary of cost estimate with Burns & McDonnell: Step One being a Kick-Off Meeting (Preparation and attendance) for $2,000-$3,000, Step Two being a Hydro geologic Investigation (includes drilling) for $50,000-$100,000 and Step Three being a Horizontal Expansion Design and Permit Application for $$60,000-$80,000. The project would likely be completed over a period of two to three years. Chris stated the county probably has approximately four years left in the current cell. Discussion followed. Commissioners stated they are ready to continue the study for step one.

Chris discussed the gas heat for the buildings at the landfill. Discussion followed. There are a few adjustments being made to make the gas heat more effective, he stated they would never be as reliable as natural gas.

Bill discussed bridge project #1C-3664-01 (Fairview Cemetery). Commissioner Works moved to accept the bid proposal from Shafer Kline and Warren for engineering. Commissioner Regehr second, motion passed 3-0-0

Bill discussed a request to dump contaminated dirt (750 cubic with diesel fuel) to the landfill. Discussion followed on the cost. Commissions approved Bill to negotiate the price with the W. R. King Contracting Company.

Bill discussed the smooth seal south of Humboldt. Discussion followed. The smooth seal is not as thick as the overlay. Commissioner Works moved to approved five miles with the smooth seal overlay. Commissioner Regehr second, motion passed 3-0-0.

Bill discussed the chip seal for Summer 2004. He had presented traffic count for Minnesota Road, at 324 a day in front of the airport, two miles on east had 152 and on east off of LaHarpe Black Top was 102; Elks Lake by-pass had 170 a day, on around by Folkville had 166 a day, and 1300 Street had 67 a day. Discussion followed. Commissioners approved as time permits, starting with Minnesota Road.

Bill discussed some needed replacements for the Solid Waste Operating Board.

Robbie Atkins, Allen County Sheriff, discussed a jailer giving a notice of termination.

Robbie presented bids for Allen County Law Enforcement Center furniture. Bids were received from McCarty’s Office Machines, Inc for $18,494.95, Navrat’s for $19,730.00 and Service Office & Supply, Inc for $19,762.77. Discussion followed on what is included in the cost. Commissioner Works moved to accept the bid from McCarty’s Office Machines, Inc. Commissioner Regehr second, motion passed 3-0-0

Robbie discussed information concerning a SARA Title III grant for a proposal to perform a hazard analysis for Allen County. Information had been sent out for review. The county would pay an upfront cost; the state will reimburse the total amount sent on the analysis. Commissioner Regehr moved to proceed with the application for grant and for the chairman to sign. Commissioner Works second, motion passed. 3-0-0

Mike Fickel, and Hugh Lester, Shaughnessy Fickel & Scott Architects, discussed special flooring problem in the new jail. Mike reported nothing has been done since last week. Commissioners stated they do not want a monetary settlement, they want the floors done right. Mike will contact Westra.

Mike, also reported, Shaughnessy Fickel & Scott has not received submittals for sod, floor covering or the modular rack console (replaces millwork in control room). Discussion followed.

Mike reported Mark with Westra stated people are coming later in the week to do the floor preparation.

Mike discussed the Facility Identification sign. It is all taken care of.

Mike stated they would be meeting with Sheriff Atkins after this meeting to number the rooms.

Mike announced the Dedication Plaque is on order; it will be in 2-3 weeks.

Mike reported a carpet contractor as per Mark is holding up the detailed completion schedule.

Mike stated the roof was water tested today due to the large amounts of rain. There were two leaks discovered and they will be fixed.

The work in Judge Saxton’s office was to be completed this week but will probably not be done.

Commissioners asked as to what could be done to get a completion date; Mike stated he would follow up with an un-softened letter to Westra.

Mike has a change order deleting the basketball goal and flagpole. Discussion followed. Mike requested approval and signature on these change orders. Commissioner Works moved to approve and for Chairman Thompson to sign the change orders. Commissioner Regehr second, motion passed. 3-0-0

Commissioner Thompson moved to go into executive session for 10 minutes to discuss non-elected personnel. The time is now 11:10 a.m. Those in the room will be Commissioner Thompson, Commissioner Works, Commissioner Regehr, Alan Weber, Allen County Counselor, Ron Holman, Allen County House and Grounds, and Sherrie L. Riebel, Allen County Clerk. Commissioner Works second, motion passed. 3-0-0 Commissioners reconvened at 11:20 a.m. No action was taken.

Commissioner Works moved to hire the highest scoring individual for a maintenance position. Commissioner Regehr second, motion passed 3-0-0

Commissioners requested Ron to replace the water faucets in the upstairs and downstairs women’s restrooms.

Alan Weber, Allen County Counselor, discussed the contract with McKinzie Pest Control Incorporated. Commissioners instructed Sherrie to contact Heinrich Pest Control (current county contract pest control) to spray the Community Action Building on State Street.

Commissioner Works moved to appoint Mike Luttrell to serve the remainder of a two-year term to May 6, 2004 and to serve a regular two-year term on the Thirty-First Judicial District Community and Juvenile Corrections Advisory Board. The term would begin May 6, 2004 and end May 6, 2006. Commissioner Regehr seconded, motion carried 3-0-0. The appointment replaces Commissioner Thompson on the board.

Commissioners approved the following documents:

a) Clerk’s Vouchers totaling $101,014.48

b) Payroll Changes

c) Seasonal Employees

d) Journal Entries # 22-24

 

With no further business to come before the board, the meeting was adjourned until April 27, 2004 at 8:30 a.m. in the commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.