The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Kent Thompson, Commissioner Walt Regehr Jr., Commissioner Dick Works and Sherrie L. Riebel, County Clerk.

Commissioners corrected and approved the minutes of the April 20, 2004 meeting.

Sherrie requested on behalf of Brian Donovan to reserve the bandstand on May 7, 2004 for Special Olympic Torch Run Auction. Commissioners approved.

Commissioners discussed some carpet and outside ground issues at the new jail.

Commissioners discussed a report from K-State Extension report on Fiscal Conditions & Trends of Allen County. The report stated the jail fund has gone up 178% since 2000 to 2002, which doesn’t include the new jail costs.

Commissioners discussed with Bob Johnson expenditures of the Sheriff’s office.

Sandra Drake, Allen County Appraiser, discussed getting a commercial appraisal for Allen County Hospital. Discussion followed. No action was taken at this time.

Terry McDonald, T J’s Towing, requested a red light permit for another tow truck. Both Chief Steve Womack and Sheriff Robbie Atkins. Commissioners approved the red light permit. Terry discussed the towing process in Iola. The impound lot was a matter for discussion. Commissioners referred him to the sheriff’s office.

Bill King, Public Works Director, discussed the bridge south of Monarch Cement on old Hwy 169. Discussion followed on maintenance needed on the bridge.

Bill discussed persons interested in scrap metal at the landfill. Bill was asked to bid once a year for the entire year on the purchase of scrap metal disposal.

Bill discussed the Bomag at the landfill. Discussion followed on the types of machines, lease purchase, regular purchase. Bill will initialize gathering information cost on the life of a Bomag by year. Bill will advertise for a machine similar to or equal to the Bomag. Discussion followed on other machines that need to be replaced within this year or next.

Bill requested Roxanne Hutton, City of Gas Clerk; be appointed to serve on the Allen County Solid Waste Committee. Commissioner Thompson moved to appoint Roxanne Hutton to serve on the Allen County Solid Waste Committee. Commissioner Works seconded, motion passed 3-0-0. Humboldt City resident Roy Harris has moved so he will need to be replaced. No action was taken on this appointment.

Bill presented information from Woodson County that allows chip seal in front of county residents homes at a maintenance cost of $125.00 per year by the resident. Discussion followed on pros and cons. No action was taken at this time.

Commissioners discussed roads that need overlay. Discussion followed on the road maintenance priorities.

Commissioners discussed the effects of Demand Transfer cuts for the proposed budget year 2005 and current year 2004. Sharon Utley, Allen County Treasurer, reported the county received $546,155.55 in City/County Special Highway funds during 2003.

Commissioner Works left to preside over a meeting.

Sharon requested to purchase six battery backup’s for the computers within her office. She presented bids from Iola Computer Products, Inc. at $89.95 per unit (APC), Iola Office Supply, Inc. at $89.00 per unit (APC) and Advantage Computers at $90.00 per unit (Belkin). Commissioner Regehr moved to approve Sharon to purchase from Iola Office Supply. Commissioner Thompson seconded, motion passed. 2-0-0

Sharon requested to take employees to the Kansas State Motor Vehicle Department in Topeka. She would make two trips, with half employees one day the other half the next day. Commissioners approved.

Alan Weber, Allen County Counselor, discussed Fire District #2.

Alan updated the commissioners on the Tax Foreclosure Sale, it is estimated to be held in June.

Commissioners discussed their legal authority with Westra Construction Company to complete the project in timely matter. Detailed items were pointed out. Discussion followed. A letter will be drafted.

Robbie Atkins, Allen County Sheriff, discussed the inmates clothing and bedding. All the bids were for their own lines. Items were matt with pillow, blanket, sheets, towel, washcloth, sports bra, san napkins, laundry nets, inmate pants, inmate shirts, inmate sandals, razor, toothpaste, toothbrush, deodorant, combs, vent brush, plastic pic and flexile ink pens. Discussion followed. Bids were received from Bob Barker for a total of $13,251.46; ATD for a total of $18,972.16; Robinson for a total of $10,083.60 which does not include all items; and ICS for a total of $8,452.84 which does not include matt with pillow. Commissioners would like time to review. No action was taken at this time.

Phil Young, DOC & JJA Administrator, discussed the proposed grant application for FY2005 Community Correctional Comprehensive Plan. Commissioners had reviewed the documents. Commissioner Regehr moved to allow Chairman Thompson to sign the said document. Commissioner Thompson seconded, motion passed 2-0-0. Chairman Thompson signed the application.

Commissioners discussed advertising for a person to inventory the Allen County Sheriff’s office. Inventory for this office has not been provided to the Commission as per K.S.A. 19-2687 since Sheriff Moore left office in 2000. Commissioners are concerned with the arrival of a lot of new office and jail inventory that they need an up to date inventory. The county auditor reminded commissioners that they are statutorily responsible for oversight of the county’s inventory.

Commissioners discussed the Sheriff’s inventory with Sheriff Atkins. He promised he would have by May 4, 2004 commission meeting.

Commissioners will wait to request hiring the inventory to be taken.

Commissioners approved the following documents:

a) Employee Payroll Changes

b) Clerk’s Vouchers Totaling $66,529.20

c) Journal Entries 25-26

d) Abatements - PP Value 470, $61.26, Year 2003

 

With no further business to come before the board, the meeting was adjourned until May 4, 2004 at 8:30 a.m. in the Commission room of the courthouse.