Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
July 20, 2004

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Kent Thompson, Commissioner Walt Regehr Jr., Commissioner Dick Works and Sherrie L. Riebel, County Clerk.

Commissioners corrected and approved the minutes of the July 13, 2004 meeting.

Marty Taylor, G.I.S./L.E.P.P./Zoning Administrator, discussed the weed resolution for Allen County.

Commissioners discussed progress on the Allen County Law Enforcement Center, but a completion date has not been set.

Bill King, Public Works Director, discussed the mowing tractors. Discussion followed on the maintenance.

Bill reported there would be an underwater bridge inspection on the Humboldt River Bridge this next week.

Bill discussed the financial assurance for closure and post closure cost for the Allen County landfill. "The 2004 cost estimates are $848,522.89 for closure and $976,115.56 for post-closure. The financial assurance obligation minus the current trust fund balance leaves an outstanding financial assurance obligation of $1,493,082.58. The remaining life of the landfill is 4 years… KDHE is using a 30 years pay in period beginning in 1997 when the trust fund was established. There are 23 years remaining. The outstanding financial assurance obligation of $1,493,082.58 divided by the 23 years remaining in the pay-in period provides a subsequent annual payment of $64,916.63. Allen County must make this payment into the trust fund or provide alternate financial assurance." Commissioners stated this was a mandate from KDHE to make this payment.

Bill stated there would be bids submitted at next weeks commission meeting for a compactor.

Bill discussed some of the chip seal roads that were chip sealed a year ago.

Bill reported the Noxious Weed Department are trying to spray for Johnson grass but the wind has been a concern.

Commissioner Regehr moved to go into executive session for ten minutes to discuss non-elected personnel. Commissioner Works seconded, motion passed 3-0-0. Those in the room will be Commissioner Thompson, Commissioner Works, Commissioner Regehr, Bill King, Public Works Director, and Sherrie L. Riebel, Allen County Clerk. The time is 9:15 a.m. Commissioners reconvened at 9:25 a.m. No action was taken.

Commissioners adjourned to review the jail facility.

Commissioners reconvened.

Donald L. Leapheart, City of Iola/Allen County Ambulance Director, and Judy Brigham, City of Iola Clerk, Jill Allen, Ambulance Billing Clerk and Alan Weber, Allen County Counselor, discussed the City of Iola Ambulance service provided to the public. Judy explained the City would like to run the ambulance at a break-even cost. She has run the revenue against the expenses for the last 5 years and ran an average. Donald explained how he broke out the fire fighters and EMT’s personal. Discussion followed. Judy explained the Rescue Unit does not bring in monies but that the City provides manpower for the unit. They stated the use of the Rescue Unit is in the contract. The City provides backup service. The City of Iola is the only city losing monies on the ambulance service. Judy questioned the county’s thought behind raising Humboldt’s subsidy and dropping the City of Iola a couple of years back? Commissioners explained at the time the thought was insurance would be paying out more for coverage. The insurance coverage originally decided to bill was based on the Medicare suggestions. Discussion followed on services provided over and above the ambulance service by the City of Iola Ambulance. Donald stated the City and County both want what is best for the entire community. Commissioners would consider raising the subsidy $20,000 more making a total of $45,000 and lowering the administrative cost to 8% from the current 10%. Allen County Commissioners will have Alan draft a proposed ambulance contract between the City of Iola and Allen County to review.

Commissioners visited with Alan on what they would like in the draft contract.

Phil Young, DOC & JJA Administrator, discussed the proposed 2005 budget for the 31^st Judicial District Community Corrections. The total 2005 budget is $278,931.30 for administration and AISP. Phil explained some of the changes made within the departments. Commissioner Works moved to approve the 2005 budget request to the Juvenile Justice Authority. Commissioner Regehr seconded, motioned passed 3-0-0.

Alan Weber, Allen County Counselor, discussed collecting medical bills from the inmates.

Alan discussed jail architect fees

Commissioners requested the S.O.P.’s (Standard Operating Procedures) for the new jail from Sheriff Atkins as soon as he has completed them.

Commissioners discussed the copier for the new jail but no decision was made.

Commissioners approved the following documents:

a) Employee Payroll Changes

b) Clerk’s Vouchers Totaling $123,694.56

c) Journal Entries #

d) Abatements

Oil Value 900, $103.98, Year 2003

Oil Value 750, $82.20, Year 2002

Oil Value 496, $48.54, Year 2001

Oil Value 955, $93.88, Year 2000

Oil Value 1302, $134.16, Year 1999

Oil Value 1118, $115.86, Year 1998

Oil Value 1191, $132.32, Year 1997

Oil Value 901, $94.60, Year 1996

Oil Value 1212, $123.28, Year 1995

Oil Value 1484, $145.44, Year 1994

PP Value 2676, $411.12, Year 2003

With no further business to come before the board, the meeting was adjourned until July 27, 2004 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.