Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
July 27, 2004

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Kent Thompson, Commissioner Walt Regehr Jr., Commissioner Dick Works, and Sherrie L. Riebel, County Clerk.

Commissioners corrected and approved the minutes of the July 20, 2004 meeting.

Ron Holman, Allen County Maintenance Director, discussed waxing the new floors in the jail. Discussion followed. Commissioners requested Ron to wait until the substantial completion inspection is done.

Jim Seigel, Allen County resident, discussed how someone would change an elected position to an appointed position. Discussion followed.

Commissioners discussed accounting changes on a local level for JJA and DOC.

Bill King, Public Works Director, Richard Johnson, Martin Tractor, Jim Harris, Berry Tractor, Wilbur Kutz, AL-JON, Inc., Hans Luetke, BOMAG, were present for bid presentations on a new Landfill Compactor Proposal. Bill reminded the commission the current machine (2001 BC 771 RB) was purchased as a demo in 2001 at the cost of $365,330.00 less trade in allowance of $68,000.00 for a total of $297,330.00.

Wilbur Kutz, AL-Jon, Inc. Representative informed the commission on the history of AL-Jon Company. He explained his product to the commission, which is an Advantage 500. Al-Jon offered it for $395,427.00 less $65,000 trade allowance for 2001 BC 771 RB, warranty: total coverage 1 year or 2,000 hours, power train 3 years or 5,000 hours, engine 5 years or 10,000 hours, wire wrap damage 5 years or 10,000 hours, wheel cleat 3 years or 6,000 hours, delivery would be 45-60 days, the machine is powered by 425 H.P. John Deere liquid cooled engine. The total of the machine would be $330,427.00. Discussion followed. St. Joe is the closest located machine to Allen County.

Richard Johnson, Martin Tractor Territory Manager, discussed the offer from Martin Tractor, which is a CAT 826G II. Martin Tractor offered it for $383,020.00 less $55,000 trade allowance for 2001 BC 771 RB, full warranty 1 year parts and labor, wheel tips 4 years or 10,000 hours, 3 year / 7,500 hours power train, add $9,500.00, 3 year / 7,500 hours full, add $17,500.00, delivery would be 10 weeks, repurchase amount of $157,000.00 at 3 years or 7,5000 hours, CAT Engine 3406E, mileage, driving time charges and deductible are applicable on extended warranties. Discussion followed. The total of the machine would be $328,020.00.

Jim Harris, Berry Tractor Sales Representative, reported Berry Tractor and Bomag have been partnered for several years. Hans Luetke, BOMAG Territory Manager, discussed the Bomag machine’s capability in a landfill. He presented some testing statistics on compactions between a CAT and Bomag. Jim discussed the offer from Berry Tractor, which is a Bomag BCC 772 RB. Berry Tractor offered it for $379,942.00.00 less $65,000 trade allowance for 2001 BC 771 RB, full warranty 1 year or 2,000 hours, power train items 2 years or 5,500 hours (i.e. planetaries, drive motors, travel pumps, gear box), delivery would be 2 weeks, 440 H.P. liquid cooled Duetz engine. Discussion followed. The total of the machine would be $314,942.00. Reno County and Ford County have a Bomag machine.

Bill discussed information he had received from calling other businesses that have used the different machines.

Jerry Wallis, Allen County Landfill Foreman, had demonstrated both the CAT and the Bomag. He discussed how the machines drove and the compactions they had accomplished. Discussion followed on the differences and the condition of the current trash compactor. Commissioners stated they would like to look at the options closely before making a decision. No action was taken at this time.

Bill discussed an inspection at the landfill last week by KDHE.

Commissioners discussed landfill rates. Commissioners will not raise rates for 2005 year.

Bill discussed a thief at the county shop where signs were taken.

Bill reported the bridge at Mildred is out. He discussed some other projects being worked currently.

Commissioners reviewed the Certificate of Substantial Completion the architects, Shaughnessy Fickel and Scott, have requested the commissioners to sign. Commissioners discussed reviewing the facility before considering.

Alan Weber, Allen County Counselor, discussed a proposed contract for the City of Iola regarding the ambulance.

Alan discussed publishing a notice of weed control on a specific tract of property.

Robbie Atkins, Allen County Sheriff, presented an incomplete copy of the SOP (Standard Operating Procedure) for the new jail. He informed the commissioners that he still had approximately 75-100 pages to compile before the report will be complete.

Commissioners discussed three different invoices from Muchenthaler Incorporated for kitchen items. A few weeks ago the Commissioners denied the submitted bids from Muchenthaler Incorporated, Federal Supply Company and Calico Industries and requested the Sheriff get other bids.

Commissioners viewed the new jail.

Commissioners approved the following documents:

a) Clerk's Vouchers totaling $ 126,363.39 for July 27,2004

b) Clerk’s Vouchers totaling $43,445.72 for Aug. 5, 2004

c) Payroll Changes

d) Clerk's Journal Entries # 56-58

With no further business to come before the board, the meeting was adjourned until August 3, 2004 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.