Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
September 14, 2004

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Kent Thompson, Commissioner Dick Works, Commissioner Walter Regehr, Jr., and Sherrie L. Riebel, County Clerk.

Commissioners corrected and approved the minutes of the September 7, 2004 meeting.

Commissioners discussed the purposed Substantial Completion presented to them by Shaughnessy Fickel and Scott. Discussion followed on different items to be completed that are in the contract but not the listing within the Substantial Completion.

Sherrie stated Sharon Bland requested to "Tie Yellow Ribbons" around the trees on the courtyard. Commissioners approved. Sharon stated the ribbons are waterproof and will be kept looking nice.

Sherrie reported to the commission a permanent easement issue with Sewer District #1. It will be turned over to the County Counselor.

Bill King, Public Works Director, discussed a vehicle accident at the landfill. He reported the brakes were set the night before but something happened and the truck rolled west and ended up in a 6 foot ditch, breaking the axle and greatly damaging the vehicle.

Bill discussed a letter from the Humboldt Postmaster concerning weeds obstructing views at the intersections of 2000 Street & Idaho Rd and 200 Street & Iowa (SE corner). Bill reported most of the problem is trees in the fence row. Commissioners approved Bill to contact the landowners concerning inside the fence row. Bill stated a stop sign would be the best answer to the concern.

Bill discussed a request from Jerry Swanson not to mow the ditches out by his business Buddy’s Pointe. This is so the quail will stay on his side of the road. Discussion followed on what would be beneficial for Allen County. If the ditches are not mowed at least once a year the sprouts get out of hand and require more work to remove them. Commissioner’s requested the mowers to mow one strip this year and mow to the fence next year.

Bill discussed a letter from Federal Aviation Administration concerning the Allen County Airport’s return traffic way. Bill stated he hasn’t filled out the grant papers at this time but would like permission to proceed. The FAA has estimated the entitlement available to Allen County to be $432,900 for FY-2005. Commissioners approve Bill to apply for the grant.

Bill reported a concern from Monarch about the bridge around Monarch. The bridge has to be put on the five-year plan before it will be considered by the state. The commissioners discussed a rehab program for replacement of the bridge. Bill will check on other options that might be quicker. Discussion followed.

Bill discussed landowners owning land on either side of the Hegwald Bridge. Discussion followed on previous meeting with the landowner.

Commissioner Regehr moved to go into executive session for 10 minutes to discuss non-elected personal. Commissioner Works seconded, motion passed 3-0-0. Those in the room will be Commissioner Thompson, Commissioner Regehr, Commissioner Works, Bill King, Public Works Director, and Sherrie L. Riebel, Allen County Clerk. The time is now 9:12. Commissioners reconvened at 9:22 a.m. No action was taken.

Commissioners discussed the road being built by Allen County Community College. Discussion followed.

Bill discussed ditches west of Humboldt. The county crews are working on rebuilding ditches.

Robbie Atkins, Allen County Sheriff, stated he had bids for pagers for Humboldt Emergency services. Bids were submitted for a Motorola Minitor IV Pager Tone & Vibrate 1 Channel, includes charger and ni-cad batteries, programmed to customer’s requirements, standard 1-year warranty on pager. Robbie submitted bids from Mobile Radio Services, Inc from Great Bend for $330.00 each. Total cost for 12 units would be $3,960.00 with a $75.00 five-year warranty for an extra $900.00. Jerry Halls Communications from Fredonia at $434.00 each. Total cost for 12 units would be $5,208.00. Kenwood declined to bid, as they do not carry pagers any more. Commissioner Works move to approve the purchase from Mobile Radio Services, Inc with the 5-year warranty. Commissioner Regehr seconded, motion passed 3-0-0.

Bill Wolf, representing the Iola Rotary Club, explained a fund raising idea. He explained "Pole Watching" for 24 hours during Farm City Days. Bill explained the pole would be 8’ to 10’ tall and support a chair. Commissioners approved their part but requested Bill check with the Farm City Days committee and Dig Safe.

Mark Henry, Copy Products, Inc, was present to discuss bids for the Sheriff’s copier. Robbie presented bids from Copy Products, Inc, for a total of $3,643.00 for a E-Studio 250, digital laser copier ($2,396.00), 2 paper trays/cassettes (included in price), 50 sheet bypass (included in price), electronic sorting (included in price), reduction/enlargement 25 to 400% (included in price), PC printing standard & 15 AMP surge protector (included in price), copier cabinet (free), automatic document feeder for $225.00, automatic duplex w/RADF upgrade for $677.00, fax option for $346.00, print option standard (Standard), Network Option for $613.00, 25 page per minute; Modern Copy Systems for $4,255.00 for a new CS-2030 copier, digital laser copier ($1,595.00), 2 paper trays/cassettes (standard), 50 sheet by pass (standard), electronic sorting (standard), reduction/enlargement 25 to 400% (standard), PC printing standard & 15 AMP surge protector (optional), copier cabinet ($130.00), automatic document feeder ($895.00), automatic duplex w/RADF upgrade ($350.00), fax option ($595.00), print option standard ($395.00), Network Option ($295.00), 20 page per minute and/or $127.65 for a 36 month 0-down 15% buyout for a lease; and Copy Tech for Sharp AR168 Digital Copier with 1 X250 sheet adjustable paper drawer, 30 sheet reverse automatic document feeder, 50 sheet multi purpose bypass tray, standard stackless duplexing (two side copy mode), 25-400% zoom, scan once print many, electronic sort, 16 CPM copier, standard printing, parallel and USB 2.0, Windows 95/98/ME, NT, 2000, XP, Copier cabinet and 15 amp surge protector, 16 page per minute, two years parts and labor warranty for $1,498.00 with options extra 250 sheet paper tray for $155.00, super G3 fax expansion kit for $360.00, Network printing//scanning Expansion kit for $435.00 for a total of all for $2,448.00. Discussion followed. Commissioner Works moved to purchase the copier from Copy Products, Inc for $3,643.00. Commissioner Regehr seconded, motion passed 3-0-0.

Commissioners discussed the jail area. Commissioners reviewed and discussed the Certificate of Substantial Completion request from the architect. Commissioners stated their concerns of the completion of work from the list to be done within 8 days of the commission signing the Certificate of Substantial Completion.

Robbie discussed a fight in the jail last evening. Discussion followed.

Robbie stated he would provide the Standard Operating Procedures on disk to the commission.

Alan Weber, Allen County Counselor, reviewed the Certificate of Substantial Completion. Discussion followed. Alan advised the commission to sign the certificate. Commissioner Regehr moved to authorize Commissioner Thompson to sign the Certificate of Substantial Completion. Commissioner Thompson second, motion passed 3-0-0.

Jim Weseloh, Sewer District #1 maintenance, discussed the permanent easement located within the Burris Addition. Discussion followed. Commissioners stated Alan was checking.

Commissioners approved the following documents:

a) Clerk's Journal Entries #70 and C0024

b) Clerk's vouchers totaling $96,276.88

With no further business to come before the board, the meeting was adjourned until September 21, 2004 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.