Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
September 21, 2004

The Allen County Board of Commissioners met in a regular session at 8:30 a.m. with Chairperson Kent Thompson, Commissioner Dick Works, Commissioner Walt Regehr Jr. and Sherrie L. Riebel, Allen County Clerk.

Commissioners corrected and approved the minutes of the September 14, 2004 meetings.

Commissioners discussed trees for landscaping at the Law Enforcement Center.

Sandra Drake, Allen County Appraiser, discussed new improvements within Allen County.

Bill King, Public Works Director, presented proposals on striping for the old Hwy 169. Bill received two bids, Wildcat Striping Asphalt-Concrete Marking declined, Conmat submitted a bid for $9,425.00 for 7 miles of edge lines, center lines and no passing zones, county would broom the roads prior to striping, 18 mill thickness- KDOT spec or exceeding, approximate paint needed 650 gallons, approximate beads to use is 5200 lbs, at $14.00 per gallon, applied, includes beads, equipment used would be Grayco road striper (capacity 1,000 gallons). References were given. Commissioners requested Bill to call the references.

Bill discussed the bridge south of Monarch. The bridge has to be put on the five-year bridge plan.

Bill discussed the bridge project 1C-3942-01 3.4 miles west of Humboldt.

Bill submitted a proposed County Public Improvement Award application from the American Council of Engineering Companies of Kansas (ACEC). This application is due September 30, 2004 for consideration. The application covers Allen County Landfill Infrared Heating System, which was contracted with Burns & McDonnell for the project.

Commissioner Works moved to go into executive session for 10 minutes to discuss non-elected personal. Commissioner Regehr seconded, motion passed 3-0-0. Those in the room will be Commissioner Thompson, Commissioner Regehr, Commissioner Works, and Bill King, Public Works Director. The time is now 9:20. Commissioners reconvened at 9:30 a.m. No action was taken.

Bill discussed progress on Minnesota Road. The road is being prepared for chip and seal.

Roy Smith, Undersheriff, discussed the lack of air conditioning in three of the administration offices. He reported on foot traffic across the newly laid grass on jail visitation days. Discussion followed.

Angela Henry, SAFEBASE Director, requested to plant some trees around the jail. Modern Woodman is donating trees, the trees will be coming from Barnett Nursery, and the SAFEBASE kids want to plant the trees on Friday. Discussion followed on types of trees and location of trees. Angela stated they would be calling Dig Safe for underlying lines. Commissioners discussed "Keep off the Grass"signs.

Ron Holman, House and Grounds discussed the Farm City’s Day to be held on October 16 on the courtyard.

Cory Schinstock and Dan Leslie, City of Iola representatives, discussed the proposed compost site. Dan explained they needed the Chairman of the Allen County Commission to sign the permit request from KDHE. Discussion followed. They referred back to the Allen County Five Year Solid Waste Plan. They are applying for a Low Tech Compost Facility permit, which the City of Iola is in compliance with the requirements set out within the county’s plan. The proposed site is east of the Elk’s Lake entrance and west of the curve. KDHE requires there be a berm built around the site; it would act as a filtering system, so that no debris is washed into the Elk’s Lake. An 8’ chain link fence will also be installed around the area. The gate would be open at all times unless someone would start abusing and damaging the area. Discussion followed on other related issues. Commissioner Works moved to approve Chairman Thompson sign the Composting Facility Permit Certification certifying the facility or disposal area is consistent with Solid Waste Management Plan. Commissioner Regehr second, motion passed 3-0-0. Chairman Thompson signed the certification.

Bill discussed road paint stripers. He had visited with the persons listed as references. Commissioners approved the bid from Conmat for $14.00 per gallon not to exceed $9,425.00.

Dick Chesney, City of Iola Interim Administrator, discussed the progress on the ambulance contract with the City of Iola. He reported it is on the agenda for the next City of Iola Commission meeting. Commissioners asked how the decision was made to request $55,000.00? Mr. Chesney stated the City of Iola decided that in a work session. He stated the Rescue Vehicle was rarely used within the City of Iola, mainly outside the city within Allen County. Mr. Chesney stated the service should remain but would like to find a way to recoup the cost of the use of the Rescue Vehicle. Commissioners agreed it should be a users fee charge, not a taxable charge to the county residents. Discussion followed on the current ambulance contract stating the Rescue Serve would be covered by the City of Iola at the current subsidy. Commissioners discussed raising the City of Iola’s ambulance subsidy to $50,000 and lowering the administrative charge to 8%. Discussion followed on whether or not the rescue vehicle should be a part of the contract. Alan will draw up the contract to be submitted to the City of Iola, Tuesday, September 28, 2004, stating the subsidy at $50,000 and administrative charge of 8%, to be approve or disapproved.

Commissioner Regehr moved to go into executive session for 5 minutes to discuss non-elected personnel. Commissioner Works seconded, motion passed 3-0-0. Those in the room will be Commissioner Thompson, Commissioner Regehr, Commissioner Works, and Sherrie L. Riebel, Allen County Clerk. The time is now 11:30a.m. Commissioners reconvened at 11:35 a.m. No action was taken.

Commissioners adjourned to view the jail progress. Commissioners reconvened, no action was taken.

Commissioners discussed with Jill Allen, Allen County EMS Billing Representative, the duties of EMS Coordinator/Director. Discussion followed. Commissioner Works moved to appoint Jill Allen to serve as EMS Coordinator for Allen County. Commissioner Regehr seconded, motion passed 3-0-0. Effective immediately.

Commissioners approved the following documents:

a) Clerk’s Vouchers totaling $ 21,911.11

b) Payroll Changes

c) Journal Entries #71-72

 

 

With no further business to come before the board, the meeting was adjourned until September 28, 2004 at 8:30 a.m. in the commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.