Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
September 28, 2004

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Kent Thompson, Commissioner Walt Regehr Jr., Commissioner Dick Works, and Sherrie L. Riebel, County Clerk.

Commissioners corrected and approved the minutes of the September 21, 2004 meeting.

Sharon Utley, Allen County Treasurer, presented bids for a computer. Bids were received from Advantage Computer for $1,145.00; Copy Tech for $1,174.00 (or $1,110 for one week only); Iola Computer for $1,098.00. Each has the tower, monitor and 3 year warranties. Commissioner Works moved to approve to purchase the computer from Iola Computer for $1,098.00. Commissioner Regehr seconded, motion passed 3-0-0.

Marty Taylor, Zoning Administrator, and Paul Finney, Zoning applicant, discussed the Zoning held Thursday, September 23, 2004. Zoning for cell towers were the topic. The following locations are the properties for which a conditional use change is requested:

Tract #1 Southeast Quarter of Section 3, Township 26, Range 18, Humboldt Township, Allen County, Kansas. (Area on the North side of Florida Road and West side of 1400 Street)

Tract #2 Beginning 40’ West and 876’ South Southwest Corner Lot 5, Block 6, Moran Town, East 170’, North 240’, East to West Right of Way Line of Missouri/Kansas and Texas Railroad, Southeast along Right of Way to Section line, West to Southwest Corner Southwest Quarter, North to Point of Beginning.

The zoning board recommended to the Allen County Commission to pass the request for zoning of a cell tower in Humboldt area and a cell tower in the Moran area. Discussion followed. Commissioner Regehr moved to approve the zoning requests. Commissioner Works seconded, motion passed 3-0-0.

Paul stated he wanted to continue his plea to have a sign on the Hwy #54 right of way. He stated Humboldt is hard to find in the dark. He stated it takes longer to take the new Hwy #169 to get to Humboldt than the back way at the bottom of Piqua Hill. Senator Derek Schmidt would help get the sign but want the Commissioners blessings. Discussion followed. Commissioners will draft a letter to Senator Schmidt.

Marty reported his computer that maps are made is down. Commissioners approved him to get bids for a new computer.

Harold Weide, Iola citizens, discussed holes in the road. He stated he had to purchase a new wheel and spokes for the bike. Mr. Weide requested moneys for the cost of repair. Commissioners stated it is already turned over to the insurance.

Bill King, Public Works Director, presented the information on infare red for the American Council of Engineering Company for the County Public Improvement Award.

Bill requested Larry Kress carry over 48 hours of vacation. Commissioner Regehr moved to approv e the carry over to be used within 6 months. Commissioner Works seconded, motion passed 3-0-0.

Commissioner Works moved to go into executive session for 10 minutes to discuss non-elected personal. Commissioner Regehr seconded, motion passed 3-0-0. Those in the room will be Commissioner Thompson, Commissioner Regehr, Commissioner Works, Sherrie L. Riebel, Allen County Clerk and Bill King, Public Works Director. The time is now 9:08. Commissioners reconvened at 9:18 a.m. No action was taken.

Bill discussed Minnesota Road is being chip sealed this week and next.

Kevin Meyerhoff, UMB Bank Commercial Client Representative discussed county credit cards with the Commission and department heads. Bill King, Public Works, Cara Barkdoll, Register of Deeds, Sharon Utley, Allen County Treasurer, were present for the presentation. Mr. Meyerhoff explained what each card could allow the departments to purchase.

Fagan representatives, Bill Pointer and Gary Lower, were present to discuss the heating and cooling system in the courthouse. Mr. Pointer presented a Qualifications for Allen County Courthouse Chiller/Boiler Upgrade. Discussion followed. The system is 40 years plus old and is hard to keep in repair. The chillier and boiler is actually oversized for the building. The system is very inefficient for the size of the courthouse. Costly repairs or changing the system are two options the county has to look at. There has been approximately $60,000 spent in the last few years on repairs and upkeep. Mr. Pointer gave rough figures as to what it costs to heat and cool the building in the last year were. He advised the commissioners that they were spending in excess of what it should actually cost. He proposed to update the system at a cost of approximately $300,000 to $450,000. This could cover a period of 10 years to finance the project. Extensive discussion followed on the options available and the cost involved. Commissions asked Mr. Pointer to give the county a proposal for specification to send out for bids. An engineering firm may be consulted to give the best evaluation for needs. Ron Holman, maintenance personnel for the courthouse, was present to give his input on the system now in place. Mr. Pointe stated the county purchased a Cadillac 45 years ago, that is the reason it has lasted as long as it has. Custom Energy does need assessments, but the county would have to decide to pay $5,000 in the assessment. Gary explained he has a face tester he can put on the controller, they also can do a burner analyses. Commissioners approved Ron to work with Fagan.

Commissioners approve USD #257 to use the bandstand for Homecoming on October 8, 2004.

Ron reported bids for the construction of the wall have not been returned at this time.

Phil Young, DOC & JJA Administrator, and Mary Tucker, Assistant JJA Administrator, discussed 2005 grants. Mary presented the approved budget from the board to the commission for their signature. She explained the allocations of monies. There will be a new section in the truancy program, to help kids get jobs. It is very similar to what was presented last years. Commissioners reviewed the budget. Commissioners discussed the school truancies. Commissioner Works moved to approve Chairman Thompson sign off on the budget. Commissioner Regehr seconded, motion passed 3-0-0 Chairman Thompson signed the Truancy Grant Budget request.

Mary requested $468.73 from Allen County as their match grant portion of $1,514.00. JJA was awarded a grant of $13,618.00 from the Juvenile Accountability Block Grant sponsored by the Office of Juvenile Justice and Delinquency Prevention and Allen County ‘s portion is the $468.73. Commissioner Works moved to pay the $468.73 out of the Juvenile Detention fund. Commissioner Regehr seconded, motion passed 3-0-0

Phil submitted a copy of the Community Corrections Evaluation Summary Year End Outcomes. The copy contained the definition of Referral; Limitations; and the Evaluation. Commissioner Works moved to approve Chairman Thompson sign the Community Corrections Evaluation Summary year End Outcomes. Commissioner Regehr seconded, motion passed 3-0-0.

Alan Weber, Allen County Counselor, discussed ambulance policy.

Duties & Responsibilities

Develops and implements department policies & procedures

Exercises overall direction & coordination of EMS

Prepares & submits annual budget

Confers with Medical Director to develop protocols

Oversees billing services and accounts receivable for EMS

Attends and works with various committees

Maintain department training & continuing education needs

Keeps informed on new developments in the EMS field

Implements Quality Assurance with each city

Investigates problems with run reports, patient care and complaints

Acquire bid specifications when needed for major purchases, to be approved by Board of Allen County Commissioners

Purchases & maintains supplies & equipment & drugs, within the purchasing guidelines of the Board of Allen County Commissioners

Hires and evaluates department employees

Oversees vehicle and station maintenance and equipment repairs and maintains maintenance logs

Performs minor repairs to equipment and stations and oversees the major repairs to equipment and stations

Confers with service director to determine department needs

Oversees all training and documentation of training conducted through Allen County EMS

Works with service director on quality assurance program

Works with service director to investigate any problems with run reports, patient care and complaints

Approved by the Board of Allen County Commissioners on this 28^th day of September, 2004

Commissioners approved the following documents:

a) Clerk's Journal Entries #

b) Clerk’s Vouchers totaling $ for

c) Pay Changes

d) Abatements RE Value , $ , Year

ith no further business to come before the board, the meeting was adjourned until August 31, 2004 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.