Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
October 12, 2004

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Kent Thompson, Commissioner Dick Works, Commissioner Walt Regehr Jr., and Sherrie L. Riebel, County Clerk.

Commissioners corrected and approved the minutes of the October 5, 2004 meeting.

Ron Holman, Allen County House and Grounds supervisor, discussed fertilizing the new sod. Commissioners requested Ron to fertilize the new sod as well as the rest of the grounds.

Bill King, Public Works Director, discussed a bridge that had been reworked to handle more water.

Bill discussed the incident that damaged a truck a few weeks ago, as a result of ending up in a creek over night. Discussion followed on what the insurance wants to do with the truck.

Commissioner Regehr moved to go into executive session for 5 minutes to discuss non-elected personnel. Commissioner Works seconded, motion passed 3-0-0. Those in the room will be Commissioner Works, Commissioner Regehr, Commissioner Thompson, Bill King, Public Works Director, and Sherrie L. Riebel, Allen County Clerk. The time is now 9:06. Commissioners reconvened at 9:11a.m. No action was taken.

Bill discussed the Bayard railroad crossings. He has put a traffic count on the number of vehicles that cross the tracks in some areas. Commissioners reviewed the KDOT resolution. Commissioner Regehr moved to approve and sign Resolution #200414.

Resolution #200414

BE IT RESOLVED, that the Board of County Commissioners of the County of Allen, Kansas, hereby requested the Kansas Department of Transportation to investigate the Union Pacific Railroad Company’s crossing Texas Road, located approximately 2 miles South of Mildred for necessary warning devices.

Be IT RESOLVED, on this 12^th day of October 2004.

Commissioner Works seconded, motion passed 3-0-0.

Mr. John Mulkey, Allen County resident, expressed his concern about the landfill filling up with trash. The Commissioners explained the 160 acres at the landfill would last for several more years.

Bill reported that next week he would present salt bids, for use this winter, to Commissioners.

Commissioners discussed several different road and bridge topics with Bill.

Jerry Hathaway, Assistant County Attorney, discussed the conference he attended in Scottsdale, Arizona.

Cara Barkdoll, Register of Deeds, discussed microfilming and storage.

Sandra Drake, Allen County Appraiser, discussed leasing a Mylar mapping machine in the case of a break down. Commissioners stated she could do what she needed to get her maps processed.

Mary Tucker, JJA Assistant, discussed a memo from Federal and Match Funds. She explained she was instructed to go to the counties that contribute to the current match funds, to get a repayment to JAGB. It was reviewed by the Kansas Juvenile Justice Authority that the final financial report for FFY02 JABG award ending on June 30, 2004, has been determined that the 31^st Judicial District did not meet the match requirement for the federal JABG funds expended. It was stated upon review of JJA’s match expenditures of $1,634.07 federal expenditures should total $14,706.63. As a result, the 31^st JD must return $439.37 in federal unexpended fund, which Allen County’s portion would be $94.48. Mary requested Allen County’s portion. Discussion followed. Commissioners requested her to submit a voucher.

Terry Knupp, Westra Construction, Inc. Project Manager, discussed replacement of the jail kitchen door. Discussion followed. Door is scheduled to be in October 24, 2004.

Terry discussed leaks in the jail pods caused by sand or foreign debris in the water lines coming into the new jail area. Discussion followed.

Terry discussed the outside paint on the Law Enforcement Center. Commissioners discussed a few other items.

Terry discussed the sod. He stated the contractor had stated the sod had not been watered properly and shrunk in size, so therefore he would not be coming back to fill in between the cracks. Discussion followed.

Commissioners discussed the jail garage door paint color. Discussion followed on several other items to be addressed.

Jill Allen, EMS Coordinator, discussed bid specs for a new ambulance. Discussion followed.

Jill discussed the new pagers for Humboldt EMS.

Alan Weber, Allen County Counselor, reviewed a bill from Westra Construction Company.

Discussion followed on possible solutions to problems that have not been resolved. Alan will contact Mike Fickel, Shaughnessy Fickel and Scott, architects for the jail project.

Highway Patrol will prepare a contract for commissioners to review concerning occupancy in the new law enforcement center.

Commissioners approved the following documents:

a) Clerk's vouchers totaling $ 58,797.56

b) Clerk's Journal Entries # 78-79

c) Payroll Changes

d) Expense Vouchers

With no further business to come before the board, the meeting was adjourned until October 19, 2004 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.