Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
December 7, 2004

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Kent Thompson, Commissioner Dick Works, Commissioner Walter Regehr, Jr., and Sherrie L. Riebel, County Clerk.

Commissioners corrected and approved the minutes of the November 30, 2004 meeting.

Commissioners discussed drug cards available through National Association of Counties. This is a discount drug card pilot program. Commissioner Regehr will check into the cards.

Sherrie discussed the upcoming Election Voter Information System (ELVIS) offered by the Secretary of State as a mandate of the Central Voter Registration a portion of HAVA (Helping America Vote Act of 2000).

Sandra Drake, Allen County Appraiser, presented computer bids. She received bids from Advantage Computer Enterprises, Inc. for $1,278 per computer and Iola Computer Products for $1,213.00. The Computer Generation did not submit a bid. Discussion followed. Installation charges are not included. Commissioner Works moved to approve the purchase from Iola Computer Products. Commissioner Thompson seconded, motion passed 2-0-0.

Bill King, Public Works Director, presented bids for a super crew cab. Bids were received from Twin Motors for a Ford 2500 F-150 ½ ton 4x4 for $26,000.00 with a three year/36,000 miles warranty with a 6 week delivery; Ranz Motor for a Chevrolet 1500 2005 ½ ton 4x4 LS for $25,863.00 with a three year/36,000 miles road side Assistance 3 year/36,000 mile warranty with 6-8 week delivery; Shields Motors for a Dodge 2005 SLT for $27,750.00 with a three year/36,000 miles bumper to bumper 7 year /70,000 drive train warranty with a 6-8 weeks delivery, add $660 for cassette, add $132 Shifton Fly, Aluminum running boards instead of steel. Commissioner Thompson moved to accept the bid from Twin Motors. Commissioner Regehr seconded, 3-0-0.

Bill discussed the AWOS at the Allen County Airport. It costs $3,960 per year for an annual contract with Aviation Systems Maintenance Incorporated (ASMI) of Lenexa, Kansas. Discussion followed. Bill stated it is a reasonable cost if you consider the cost of paying per need, which would cost more. Commissioner Works moved to authorize Bill to sign the contract. Commissioner Regehr seconded, motion passed 3-0-0

Bill presented a form and information to Evaluate Consultants by Selection Committee for bridge project 1C-3776-01 to be rated by the Commission. The Commissioners rate the engineers on: their qualifications, experience of personnel available for project, of location, of current uncompleted work, or distribution of work, performance, other communications, and program procedure knowledge.

Bill presented information from Burns & McDonnell and Allgeier, Martin and Associates for engineering at the Allen County Airport. Bill requested the Evaluate Consultants by Selection Committee for the airport taxiway project. Discussion followed. Commissioners discussed a signed the rating sheet.

Commissioner Works moved to go into executive session for 10 minutes to discuss land acquisitions. Commissioner Regehr second, motion passed 3-0-0. Those in the room will be Commissioner Thompson, Commissioner Works, Commissioner Regehr, Bill King and Sherrie L. Riebel. The time is now 9:52 a.m. Commissioners reconvened at 10:02 a.m. No action was taken.

Commissioners authorized Bill to continue negotiations on land easements.

Commissioners reviewed Resolution #200416

A Resolution rearranging Commissioners Districts in Allen County, Kansas.

Whereas K.S.A.19-204 provides for dividing Allen County into three commissioner districts which are as compact and equal in population as possible; and

Whereas, Allen County Commissioner Districts Two and Three could be more equal in population if Iola Ward Three is made a part of Commissioner District Two and Iola Ward Two is made a part of Commissioner District Three; and

Whereas, such arrangement is allowed by law and will not disturb the boundary of any voting ward.

NOW, THEREFORE, the Board of County Commissioners of Allen County, Kansas does hereby resolve that Iola Ward Three shall be made a part of Allen County Commissioner District Two and Iola Ward Two shall be made a part of Allen County Commissioner District Three. All remaining wards and precincts shall remain unchanged.

BE IT FURTHER RESOLVED that this resolution shall become effective upon publication in the official County newspaper.

Commissioner Regehr moved to Adopted the resolution #200416 in regular session this 7^th day of December 2004. Commissioner Works seconded, motion passed 3-0-0.

Alan discussed the issues at the new jail that are not currently operating correctly.

Jim Valentine, Jimbo’s Locks and Keys, discussed a lock at the attorney/client security area. Discussion followed.

Commissioners toured the old jail. No action was taken.

Commissioners approved the following documents:

a) Clerk's vouchers totaling $

With no further business to come before the board, the meeting was adjourned until December 14, 2004 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.