Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
December 31, 2004

IOLA, KANSAS OFFICE OF THE ALLEN COUNTY CLERK’S OFFICE December 31, 2004

The Allen County Board of Commissioners met in regular session at 10:00 a.m. with Chairman Kent Thompson, Commissioner Dick Works, Commissioner Walt Regehr, Jr., and Sherrie L. Riebel, Allen County Clerk.

Commissioners corrected and approved the minutes of the December 21, 2004.

Sherrie requested on behalf of Terry Krout to use chairs from the Humboldt Senior Center. Commissioners denied the request and suggested she call the Allen County Public Works to check out chairs from the airport.

Commissioner Works moved to go into executive session to discuss non-elected personal for a period of 10 minutes. Commissioner Thompson seconded, motion passed 3-0-0. Those present will be Chairman Thompson, Commissioner Works, Commissioner Regehr, Bill King, Public Works Director, and Sherrie L. Riebel, Allen County Clerk. The time is now 10:07 a.m. Commissioner’s reconvened at 10:17 a.m. Commissioners took no action.

Bill requested signatures on bridge project #1C-3776-01 Right of way clearance utility arrangements form and Certification of Real Property Acquisition Procedures. Commissioner Regehr moved to approve Chairman Thompson to sign. Commissioner Works seconded, motion passed 3-0-0.

Bill King, Public Works Director, discussed carryover from Public Works. Commissioners reviewed the budget for Public Works and presented resolution #200417.

Resolution # 200417

ALLEN COUNTY SPECIAL MACHINERY FUND

BE IT RESOLVED, by the Board of County Commissioners of Allen County, Kansas:

WHEREAS, in accordance with K.S.A. 68-141F and K.S.A. 68-141G we hereby transfer $200,000.00 from Allen County Public Works Fund to Allen County Special Machinery Fund, an amount not to exceed twenty-five (25%) credit to the Public Works Fund. All moneys credited to the Special Machinery Fund shall be used by Allen County for the purpose of purchasing road or bridge building machinery or equipment or the building of bridges and such fund shall not be subject to the provisions of K.S.A. 79-2925 to 79-2937 or acts amendatory thereof or supplemental thereto, except that in making the budgets of Allen County the amounts credited to and the amount expended there from shall be shown thereon for the information of the taxpayers of Allen County.

Commissioners took no action due to lack of budget authority.

Tom Williams, Sheriff Elect, discussed salaries. He discussed benefits for 2005 budget in Sheriff’s Office and Jail Department. Discussion followed. No action was taken at this time.

Tom discussed 2004 inventory. He reported he and Robbie are 95% complete. Robbie Atkins, Allen County Sheriff, stated they would finish up today.

Tom reported three cars need to be replaced; two cars are not drivable. Discussion followed. Commissioners advised him to visit with them after he is in office.

Robbie Atkins, Allen County Sheriff, requested Kathy Clark to carryover 104 hours of vacation and Daren Kellerman to carryover 62 hours of vacation. Commissioners approved the carryover to be used within 6 months.

Commissioner Regehr moved to go into executive session to discuss non-elected personal for a period of 5 minutes. Commissioner Thompson seconded, motion passed 3-0-0. Those present will be Chairman Thompson, Commissioner Works, Commissioner Regehr, Robbie Atkins, Allen County Sheriff, and Sherrie L. Riebel, Allen County Clerk. The time is now 11:03 a.m. Commissioner’s reconvened at 11:08 a.m. Commissioners took no action.

Commissioners visited with Robbie about the plumbing in the new jail. Discussion followed on options to fix. A letter from Shaughnessy, Fickel and Scott Architects concerning issues on the new jail was received by mail and discussed.

Sherrie discussed paying the 2004 last pay out of 2005. Rodney Burns, Hutinett, Schlotterbeck and Burns Auditors, stated Allen County could charge the monies to the 2005 budget but when he does the audit he will charge it back to 2004’s budget. Commissioners approved to pay out of 2005 budget and allow Rodney to charge back to 2004 at audit time.

Nannette Kemmerly-Weber, Allen County Attorney, discussed bids for new computers. She presented bids from Advantage Computer for $885.00 and Iola Computer Products for $699.00. She requested one computer for her and one for Alan Weber, Allen County Counselor. Commission Works moved to approve the purchase of one computer tower from Iola Computer Products for $739, which includes a 3-year warranty. Commissioner Regehr seconded, motion passed 3-0-0 Commissioners requested to visit with Alan concerning a computer for him.

Jill Allen, EMS Coordinator, discussed a job application for Allen County EMS Director to be published. Discussion followed. Commissioners approved to publish the job opening.

Jill discussed a contract with an employee to work EMT. Discussion followed.

Commissioners approved the following documents:

a) Clerk’s Journal Entries #102-105

b) Clerk’s Vouchers Totaling $124,363.87

c) Abatements-Trucks Value 2148, $239.56. Year 2004

d) Abatements-PP Value 1793, $221.90, Year 2004

e) Payroll Changes

 

With no further business to come before the board, the meetings was adjourned until January 4, 2005 at 8:00 a.m. at the Greenery to meet with Allen County’s Legislators, then adjourn back to the Commission room in the Courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.