Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
February 8, 2005

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Walt Regehr Jr., Commissioner Dick Works, Commissioner Kent Thompson, and Sherrie L. Riebel, County Clerk.

Commissioners corrected and approved the minutes of the February 1, 2005 meeting.

Ron Holman, House and Grounds Director, discussed sending and publishing bids for work on the roof over the court area on the courthouse. He had sent bids to three vendors and two vendors called for information but only one bid was received back. The bid was from Ron Boren Roofing for $11,020.00 plus $1,200.00 for extra roofing warranty from the manufacturer of the roofing material. The bid submitted was 1. Tear E.P.D.M. and built up roof down to the concrete deck and haul away all debris, 2. Prime concrete deck, 3. In a mopping of cooled asphalt, install an EPS taper tile system @ a ¼ inch slope per foot, 4. Install ½ inch wood fiberboard installation in a mopping of cooled asphalt, 5. Install three ply’s of Tamko Tam-ply IV, with mopping of hot asphalt in between each layer, 6. Install Tamko Awaplan Granule surfaced sheet, side lapped 4 inches and end lapped 6 inches. Awaplan will be solidly adhered, pressed into the hot asphalt, to the ply sheet with approximately 23 lbs of hot asphalt per square, 7. All flashing will be accomplished according to Tamko’s details for wall, base curb and stack flashings and any other applicable detail which might be necessary, 8. Clean job site and haul away all debris, 9. All labor and material guaranteed for (20) Twenty years. Discussion followed on the details of the bid. Commissioners will visit with Personal Service Insurance on the roof coverage. Chairman Regehr called PSI and they will get back with the County.

Ron discussed the possibility of installing a ladder to get from the lower roof to the higher roof on the new jail. Discussion followed. Commissioners denied the request.

Ron discussed maintenance after the one-year warranty runs out on the contractor’s portion of the Law Enforcement Center. Discussion followed on equipment warranties that extend the contractors warranty.

Commissioners discussed extra Law Enforcement Center materials such as ceiling tiles, floor tiles and etc. Ron stated some of the materials are in the electronic room.

Ron reported his employee is up to 6 hours a day. Three doing office work and three working maintenance. The employee is recovering from a broken ankle.

Bill King, Public Works Director, reported on March 15, 2005 there would be a hearing for the purpose of collecting public input for a 5-year Construction Program Plan. The hearing will take place at 9:00 a.m. in the commission room of the courthouse. Allen County will discuss bridge replacements at this meeting.

Bill discussed replacing the compactor at the landfill. He stated the rear seal is leaking, which is not uncommon for some leakage. He was wondering if it is time to start thinking about replacement. Commissioner Works stated we should be proactive instead of waiting until the compactor goes down. Bill will start the bid process.

Commissioner Thompson moved to go into executive session to discuss non-elected personnel for a period of 15 minutes. Those in the room will be Chairman Regehr, Commissioner Thompson, Commissioner Works, Bill King, Public Works Director and Sherrie L. Riebel, Allen County Clerk. The time is now 9:10 a.m. Commissioner Works seconded, motion passed 3-0-0. Commissioners reconvened at 9:25 a.m. No action was taken at this time.

Bill discussed the conditions of the county roads now that we have received quite a bit of moisture. He reported he is having more rock put in driveways trying to keep mud off the black top roads. Discussion followed.

Commissioner Works moved to approve Bill King to hire the two with highest scores on the interviews for the open jobs in Public Works. Commissioner Thompson seconded, motion passed 3-0-0.

Thomas R. Williams, Allen County Sheriff, discussed with the commission and Bill about plugging pipes in the old jail. Discussion followed. Sheriff Williams will contact a plumber about the pipes.

Sheriff Williams reported the transport officer hit a deer this morning on his way transporting an individual back to his correctional facility. Everyone was all right. Discussion followed on electronic hearings. Sheriff Williams will check into the costs. He stated it would probably pay for itself within a year with just viewing with Crawford and Miami Counties.

Sheriff Williams reported one deputy has given his resignation, so he will be hiring again.

Sheriff Williams reported last week was the first of a doctor coming into the new facility. The inmates are charged $20 per doctor visit out of their commissary monies. Discussion followed.

Ron stated the plumbers discussed capping off the pipes in the old jail within the basement area. Discussion followed.

Ron discussed the warranty on the roof. Boren’s warranty would be the same as Tamko’s warranty only it would cover if Boren’s company weren’t around. Commissioner Works moved to accept the bid from Ron Boren as stated in the bid, without the extended Tamko warranty. Commissioner Thompson seconded, motion passed 3-0-0.

Donald Leapheart, City of Iola Fire Chief, discussed a Stryker cot. He reported it was worn out. Discussion followed on the benefits of that particular cot. Chief Leapheart presented two bids; one was from Bound Tree bid for $3,629.00 and one from Stryker for $2,944.50. There were no other companies bidding. Commissioner Thompson moved to approve the purchase of one cot from Stryker Company for $2,944.50. Discussion followed. Commissioner Works seconded, motion passed 3-0-0.

Alan Weber, Allen County Counselor, reported we are waiting on the bonding company for Westra Construction before releasing any monies to vendors. Discussion followed.

Commissioners discussed old metal toilets that are being taken out of the old jail. Their question was if they could sell to another county without advertising or going to the auction. Discussion followed. Alan will research disposal of County property.

Commissioners discussed ambulance spending.

Commissioner Thompson moved to go into executive session to discuss Personnel Exception for a period of 10 minutes. Those in the room will be Chairman Regehr, Commissioner Thompson, Commissioner Works, Jill Allen, EMS Coordinator, Alan Weber, Allen County Counselor and Sherrie L. Riebel, Allen County Clerk. The time is now 10:10 a.m. Commissioner Works seconded, motion passed 3-0-0. Commissioners reconvened at 10:20 a.m. No action was taken at this time.

Alan reported he is not getting a computer at this time.

Commissioner Works discussed a request from Monarch Cement Company to sign off on the Disposal of Solid Waste Without a Permit Form. They are requesting to bury the refractory waste in an existing Clean Rubble landfill area that already exists on site. The area is contiguous to a closed Monarch Cement Company Landfill, which is listed as Permit#171 and Case Number 04-E-0042 in the Landfill Closure Consent Agreement dated February 16, 2004. Monarch has 4 ground water monitoring wells surrounding this area and is administering the testing program set forth in the consent agreement. This is still in compliance with the Allen County Solid Waste Plan. Commissioner Works moved to authorize Chairman Regehr sign the request for disposal. Commissioner Thompson seconded, motion passed 3-0-0. Chairman Regehr signed the letter.

Alan reported the county could sell items of less than $1,000 but more than $50 after the publication of intent to sell.

Commissioners checked with the Cities of Humboldt and Moran concerning the purchase of their cots. They both stated they have purchased their own.

Commissioners reviewed the annual reports of Carlyle, Logan, and West Cottage Grove Townships and West Cottage Grove Cemetery.

Commissioners will not be meeting on February 15th so that they may attend Kansas Government Days in Topeka from 8:15 a.m. to 12 noon.

Commissioners approved the following documents:

a) Clerk's vouchers totaling $ 24,428.16 for 2005

b) Clerk's Journal Entries # 9-11

c) Payroll Changes

d) Payroll Expense Vouchers

e) Abatements- PP Value 989, $74.30, Year 2004

With no further business to come before the board, the meeting was adjourned until February 22, 2005 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.